Senior Portfolio Officer, Sovereign-Based Finance (Based in Beijing, China)

The Asian Infrastructure Investment Bank (AIIB) is a multilateral development bank whose mission is Financing Infrastructure for Tomorrow in Asia and beyond—infrastructure with sustainability at its core. We began operations in Beijing in 2016 and have since grown to 110 approved members worldwide. We are capitalized at USD100 billion and AAA-rated by the major international credit rating agencies. Collaborating with partners, AIIB meets clients’ needs by unlocking new capital and investing in infrastructure that is green, technology-enabled and promotes regional connectivity.

The Public Sector Clients Department, Region 2 (PSC2) is responsible for identifying, originating, preparing, executing, and investing in projects with Public Sector Clients in Pakistan, Afghanistan, Central Asia, East Asia, West Asia, Europe, North Africa, and Latin America across the range of AIIB-covered sectors through various financing instruments and solutions. PSC2 leads the coverage of Public Sector Clients, including state-owned enterprises, overseeing project preparation, due diligence, and project approval processes, ensuring key economic, commercial, financial, and legal issues are considered and incorporated in the financing structure and legal documentation, and followed through during the implementation phase.

The Senior Portfolio Officer (SPO) is responsible for supervising the implementation of sovereign-based financed (SBF) projects. They will also be responsible for project management, providing technical advice, and support to government counterparts and implementing agencies. The SPO reports directly to the DG, Public Sector Clients Department Region 2 (PSC2) and coordinates with the Corporate Portfolio and Data Analytics team in Portfolio Management Department (PMD). The SPO will assess the performance of the project’s portfolio, including preparation of relevant reports, reporting on monthly/quarterly project and portfolio performance and conducting special project studies if required; preparing regular and ad hoc reports on the status of the project; supervision and monitoring of project’s database, including data entry and data quality assurance; providing technical and analytical project implementation support to other teams and departments; leading interdepartmental engagement on project management issues; commenting and advising on operational policies and procedures; leading capacity development efforts for effective project delivery; and where applicable, linking project implementation to knowledge capture and dissemination.

Responsibilities:

• Providing effective and efficient coordination of, and ensuring the smooth implementation of all project component activities, including but not limited to: Developing the project implementation schedule based on the project management strategy and monitoring progress and reporting.
• Advising and regular reporting on all project matters, project progress and results for project’s overall activities.
• Serving as primary focal for the day-to-day operations and administration of the project implementation unit and ensuring project implementation is on track.
• Taking the lead on all activities from an overall project management perspective on planning, resource management, risk management, quality assurance, and reporting.
• Working together with both government counterparts, implementing agencies, and construction teams on maintaining project implementation progress.
• Coordinating the implementation, monitoring, and evaluation of project activities in accordance with the project’s legal agreements, annual project plans, and other project appraisal documents.
• Ensuring implementation compliance in relation to the provision of the project/grant agreement ensuring that all project expenditures are eligible for financing and in accordance with the approved annual project plan for sound financial management.
• Coordinating the design of project-related documents and templates with departmental Management and team members.
• Regular evaluation and monitoring of project inputs and outputs and their alignment to corporate strategy.
• Maintaining and updating the project’s risk mitigation plan and continuously identifying, evaluating, and prioritizing risks.
• Critical review of project outputs, including the deliverables of project consultants and contractors and ensuring they are aligned to required quality standards and timeliness, and authorizing their submission and/or release as appropriate when complete.
• Overseeing the procurement process to ensure effective implementation of all the subprojects under the project including supervision and oversight of the goods, works and turnkey contracts.
• Regularly conducting on-site project missions to ensure timely implementation of project activities with more frequent missions on projects with higher risk rating.
• In collaboration with the relevant AIIB departments, implementing agencies, and other project specialists and government counterparts, communicating with all project stakeholders as appropriate to ensure broader project support by project beneficiaries, nongovernmental organizations, and civil society.
• Assisting implementing agencies and other government counterparts with the preparation of the project audit accounts and reports as required by AIIB.
• Coordinating environmental and social safeguard (land acquisition and resettlement) activities and project gender monitoring and updating of all resettlement, environmental, and gender plans as required.
• Leading the preparation and finalization of project completion reports as required by AIIB.
• Conducting and actively managing capacity development activities of the project for the implementing agencies and other counterparts assigned to the project.

Requirements:

• Bachelor’s degree in Business Administration, Engineering preferably with Master’s Degree or equivalent.
• At least 8-10 years relevant experience in project and portfolio management and research-related activities; and at least 5 years of supervisory experience.
• In-depth knowledge of project and portfolio management practices and procedures.
• Experience in the preparation of reports and publications for various internal and external AIIB audiences.
• Exposure to multilateral procurement and consultant recruitment procedures and systems.
• Effective report-writing and communication skills in English.
• Strong analytical, communication and interpersonal skills.
• Experience in guiding/mentoring officers/analysts in producing high quality outputs within stipulated timeframes.

AIIB is committed to diversity, transparency and inclusion. We believe our strength comes from having a team with the right diverse skills, experiences and abilities selected through a merit-based competitive process. We actively encourage applications from people from both within and outside AIIB members, regardless of nationality, religion, gender, race, disability or sexual orientation. Previous experience and qualifications will determine the grade and job title at which successful applicants will enter AIIB. Join us and help create a prosperous and sustainable Asia while growing your career in a diverse and innovative environment.