Cancer Data Coordinator

We want talented and enthusiastic people from all backgrounds to join #TeamMWL. With us, you can learn, grow, and develop yourself and your career, realizing your true ambitions and aspirations.

Whatever you’re looking for in your career, you’ll find it here at MWL.

Main area: Cancer Services
Grade: NHS AfC: Band 4
Contract: Fixed term: 12 months (Secondment considered)
Hours: Full time – 37.5 hours per week
Job ref: 409-6852254

Site: Knowsley Community College
Town: Huyton
Salary: £25,147 – £27,596 per annum, pro rata
Salary period: Yearly
Closing: 05/01/2025 23:59

Job overview

Applications are invited for Cancer Data Coordinator

The post holder will be central to the ongoing development of data management for cancer patients within the Trust. The data collected will form the Trust’s mandatory submissions to all national and statutory requirements, for example – Cancer Outcomes and Services Dataset (COSD), and Cancer Wait Times database.

We require a highly motivated team player with excellent communication skills to negotiate with and motivate all members of the team to ensure audit and data needs are met. The post holder will be required to work on his/her own initiative and plan their own workload accordingly. The post holder will attend MDT meetings for the purpose of efficient and accurate collection of clinical data relating to cancer patients within the Trust.

The team will be working in a hybrid model, with some time working from home and some time spent at Knowsley Community College. They will be an integral part of the Cancer Information team and will work in close collaboration with all clinical and support service teams, which could require time spent on either Whiston, St Helens, Southport, or Ormskirk Hospital sites.

Main duties of the job

The post holder will work closely with the Cancer Data and Performance Manager and clinical teams to devise accurate data collection tools. The candidate will be expected to provide high-quality, professional administrative support, ensuring effective communication and meeting strict deadlines.

The post holder will have proven team working skills and experience in supporting the production of reports, documents, and presentations. He/she will be proficient in the use of Trust systems.

A willingness to learn new skills and the ability to work as a member of the multidisciplinary team while communicating effectively with staff at all levels will make the job an exciting and rewarding challenge.

Working for our organisation

The Secretary of State has approved the partnership between St Helens & Knowsley and Southport & Ormskirk Hospitals.

From 1st July we have come together as a single organisation under the name Mersey & West Lancashire Teaching Hospitals NHS Trust.

The Trust delivers acute hospital care, intermediate care, community, and primary care services to a population of over 600,000 people with a combined workforce of around 9000 dedicated and skilled staff from 17 locations including Whiston, Southport & Formby, St Helens, Ormskirk, and Newton hospitals.

The Trust provides regional services for burns, plastic surgery, and spinal injuries to more than 4 million people across Mersey and West Lancashire, Cheshire, the Isle of Man, and North Wales.

Our Vision is to deliver 5 Star Patient Care:

• CARE that is evidence-based, high quality, and compassionate
• SAFETY that is of the highest standards
• COMMUNICATION that is open, inclusive, and respectful
• SYSTEMS that are efficient, patient-centred, and reliable
• PATHWAYS that are best practice and embedded, but also respect the individual needs of patients

Detailed job description and main responsibilities

KEY DUTIES

• Ensure regular attendance at meetings.
• Ensure systems are fully prepared, ensuring patient notes, radiology reports, and histology results are made available, and any actions recommended are followed up.
• Identify newly diagnosed cancer patients through various sources, e.g., outpatient clinics, wards, medical secretaries, and in-house information systems.
• Ensure the outcomes of the MDT meetings are recorded accurately and placed in patient notes.
• Collect and interpret patient information from notes and MDTs to complete data.
• Work with the Cancer Data and Performance Manager to develop all aspects of data collection regarding cancer patients within the Trust according to National Guidance Rules, e.g., COSD user guide.
• Maintain the local tracking system to monitor the achievement of the “first diagnostic test local standard” of 14 days from receipt of referral.
• Monitor and report activity within the Trust and Cancer Network.
• Use various software programs to produce reports, statistical data, create, and maintain spreadsheets to a high standard.
• Work with the quality/governance department to ensure compliance with Trust standards for Cancer services.
• Undertake audit work as required, local and national.
• Analyse and compare the outcome of audits and determine the appropriate actions to be taken.
• Ensure accurate entry of data to the Somerset Cancer Register allowing data transfer on agreed deadlines and in accordance with National data submissions, e.g., COSD.
• Take action to obtain or correct missing or contradictory data while maintaining confidentiality.
• Provide regular updates and progress reports.
• Liaise with doctors and cancer nurse specialists to understand any discrepancies and establish correct data collection.
• Track patients with targets set to predict when the next data collection is required and check if all investigations are underway.
• Assist in the maintenance of outcome monitoring databases and operational processes.
• Responsible for the line management and appraisals of Band 3 MDT Coordinators.
• Undertake any other duties deemed relevant to the post and grade.

CLINICAL AND PROFESSIONAL RESPONSIBILITIES

• Ensure that all cancer data/information is stored and transmitted in a format that adheres to all aspects of the Caldicott guidelines.
• Due to the sensitive nature of cancer information, ensure that the system, recording processes, and MDT processes fulfill both Information Governance and Data Protection requirements/rules.

ADMINISTRATIVE RESPONSIBILITIES

• Support the Cancer Data and Performance Manager in the design and implementation of standard operating procedures to ensure waiting time targets are achieved.
• Regularly review procedures to ensure working processes are fit for purpose.

TEACHING AND LEARNING RESPONSIBILITIES

• Provide specialist training to the teams within Cancer Services on aspects around cancer performance and the awareness of the cancer targets.
• Ensure that new developments are proactively trained to all staff by linking the theoretical knowledge obtained and applying it to relevant practical experience in order to ensure that standards are achieved.

LINE MANAGEMENT RESPONSIBILITIES

• Responsibilities for training and development, induction, appraisal, and personal development planning, allocation, and monitoring of work within the required deadlines.
• Ensure that mandatory training is undertaken in accordance with Trust policy by the post holder and by all staff reporting to the post holder.
• Delegate work to other members of the team as required.

RESEARCH AND AUDIT

• Support the Cancer Data and Performance Manager in the production and auditing of cancer patient pathways that ensure achievement of the cancer waiting time targets.
• Support the Cancer Data and Performance Manager in the validation and quality assurance of all submitted cancer information. Support the Cancer Data and Performance Manager in the quarterly audit of cancer performance, the resultant findings report, and implementation/correction of any findings.

Person specification

Skills

• Excellent verbal and communication skills
• Excellent numeric and accuracy skills
• Report writing and presentation skills
• Analytical/reasoning skills

Knowledge and Experience

• Extensive experience in an NHS administrative role
• Experience of working to deadlines and prioritising tasks
• Experience in an MDT coordinator role
• Good knowledge of patient pathways of care through the clinical setting

Qualifications

• Educated to Diploma level or equivalent

Thank you for considering an application to work for Mersey West Lancashire NHS Trust. You are part of an exciting and forward-thinking NHS Trust that is one of the best places to work for in England.

Given sometimes we receive a high volume of applications to work for us, please be aware that we may close a vacancy earlier than stated should a sufficient number of applications be received from which a shortlist can be confirmed. Therefore, you are advised to apply at your earliest convenience.

The Trust may contact you during the recruitment process for your feedback on your experience. We always aim for continuous improvement in our practice.

Equality, Diversity, and Inclusion

We actively cultivate a professional environment of fairness, equality, dignity, and respect for all individuals. We welcome individuals from all backgrounds and value the unique skills, perspectives, and experiences you bring. We are grounded in the belief that diversity enhances our collective strength, fostering innovation and excellence within our workforce. We welcome all applications irrespective of people’s race, disability, gender, sexual orientation, religion/belief, age, gender identity, marriage and civil partnership, pregnancy/maternity, and in particular those from under-represented groups.

As a Disability Confident Leader, we commit to offering an interview to all disabled applicants who meet the minimum criteria for the job (the essential criteria) listed in the personal specification. If you wish to apply under this Guaranteed Interview Scheme, please indicate this on the online application form.

If you are having difficulty completing an online application, or require any disability reasonable adjustments to the application process, please contact Recruitment@merseywestlancs.nhs.uk

We also commit to offering an interview to all armed forces veterans who meet the minimum criteria for the job (the essential criteria) listed in the personal specification. If you wish to apply under this Guaranteed Interview Scheme, please indicate this on the online application form.

The Trust operates anonymous shortlisting where no personal information about you, including your name or personal details, is shared with the recruiting manager. No equality information is shared at any time during the recruitment process with the recruiting manager or other people involved in the decision-making process.

The equality monitoring information you provide is used in the following situations: to review our recruitment practices; where a job is limited to a specific person to verify their eligibility to apply; and to offer disability reasonable adjustments to the recruitment process.

Disclosure and Barring Service Check

If this post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975, it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Please note if applicable, applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment.

If you have not already done so, you are therefore encouraged to enrol for the DBS Update Service to which a small annual fee of £13 per year applies.

Flexible Working

We actively support flexible working patterns throughout MWL. Changes made to the NHS Terms and Conditions of Service Handbook mean that:

All employees have the right to request flexible working from day one of employment.

There is no limit on the number of requests they can make.

Employees have the right to make requests, have them considered, regardless of the reason.

At Mersey and West Lancashire Teaching Hospitals NHS Trust, we will consider requests for flexible working. We encourage you to also discuss flexible working options at the interview stage.

Working for Team MWL

Staff recognition is especially important to us; as well as performance reviews and appraisals, we recognize staff through Employee of the Month. Along with supporting you to achieve your career goals, we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata), and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offers a variety of services.

The Trust is a non-smoking environment across all our sites. Failure to follow this rule could lead to disciplinary action. For more information, see the Smoke Free NHS website.

You must ensure that your application, including personal statements and behaviour examples, are truthful and factually accurate. Please note plagiarism can include presenting the ideas and experience of others or generated by artificial intelligence as your own.

The Trust will not accept applications which are found to be AI generated.

Additional Information

Before applying, we encourage you to review the Trust\’s Values and Behaviours which are We are KIND, We are OPEN, We are INCLUSIVE, which can be found here.

An applicant guide to help and support you with your application and what to expect during your recruitment journey can be accessed in the supporting documents.

Good luck with your application. We hope to welcome you to Team MWL very soon.

Employer certification / accreditation badges

This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020, and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.

Name: Victoria Bannon
Job title: Clinical Information and Data Quality Manager
Email address: vicky.bannon@sthk.nhs.uk
Telephone number: 0151 676 5503

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