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- Tasks: Manage office operations, support team logistics, and coordinate events in a vibrant fashion PR agency.
- Company: ASC Global is a dynamic fashion PR agency representing innovative designers and global brands.
- Benefits: Enjoy private health insurance, international travel, generous holidays, and early finishes on Fridays.
- Why this job: Join a creative team where your organisational skills will shine and make a real impact.
- Qualifications: Experience in office management or administration, preferably in a creative environment, is essential.
- Other info: This hybrid role offers a unique opportunity to work in the fast-paced fashion industry.
The predicted salary is between 28800 - 43200 £ per year.
About Us: ASC Global is a fast-paced fashion PR agency representing cutting-edge designers, global fashion brands, and trendsetting creatives. Our team thrives in a dynamic environment where creativity meets strategic thinking. We are seeking a confident, proactive Office Manager / Administrator / Business Manager to keep our operations running smoothly and support our team behind the scenes.
The Role: This hybrid role is essential for the daily functioning of the agency. You’ll oversee office management, administrative support, and business operations, including organizing showrooms and events, handling invoices, and managing supplier relationships. You will be the key person ensuring the agency remains organized, efficient, and meets deadlines.
Key Responsibilities:
- Ensure smooth office operations, including supplies, technology, facilities, and studio organization.
- Coordinate with landlords, vendors, and service providers.
- Manage press samples, showroom materials, and fashion assets.
- Support planning and logistics for PR events, fashion weeks, launches, and showrooms.
Administrative Support:
- Manage calendars, schedule meetings, and arrange travel for leadership.
- Handle incoming communications, documents, and maintain filing systems (digital and physical).
- Maintain client and media contact databases (e.g., Launchmetrics, Fashion GPS).
Business Operations:
- Process invoices and expenses, liaising with accountants or bookkeepers.
- Support HR processes, including onboarding freelancers or new team members.
- Track budgets for events, campaigns, and office costs.
- Prepare internal reports and presentations as needed.
Team & Culture Support:
- Coordinate internal team communications, meetings, and celebrations.
- Help foster a positive and productive team environment aligned with our creative culture.
Requirements:
- Proven experience in office management, administration, or operations, preferably in a creative or agency setting.
- Strong organizational and multitasking skills with attention to detail.
- Professional communication style and discretion with confidential information.
- Experience managing budgets and working with financial documents.
- Proficiency in Google Workspace, Excel, and agency tools (e.g., Slack, Trello, accounting software).
- Bonus: Experience in fashion PR, events, or media environments.
Additional Benefits:
- Private Health Insurance
- International Travel Opportunities
- Generous Holiday Allowance (including Christmas/New Year closure)
- 1pm Finish Every Friday
ASC Global - Office Manager/Business Administrator (London) employer: DIARY directory Limited
Contact Detail:
DIARY directory Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land ASC Global - Office Manager/Business Administrator (London)
✨Tip Number 1
Familiarise yourself with the fashion PR industry. Understanding current trends, key players, and the specific challenges faced by agencies like ASC Global will help you stand out during interviews.
✨Tip Number 2
Network within the fashion and PR community. Attend events, join relevant online groups, and connect with professionals on platforms like LinkedIn to increase your visibility and learn about potential opportunities.
✨Tip Number 3
Showcase your organisational skills in practical ways. If you have experience managing events or coordinating teams, be ready to discuss specific examples that demonstrate your ability to keep operations running smoothly.
✨Tip Number 4
Prepare to discuss your proficiency with tools like Google Workspace and Trello. Being able to articulate how you've used these tools effectively in past roles can give you an edge over other candidates.
We think you need these skills to ace ASC Global - Office Manager/Business Administrator (London)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management and administration, especially in creative or agency settings. Use keywords from the job description to demonstrate your fit for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach and organisational skills. Mention specific examples of how you've successfully managed office operations or supported teams in previous roles.
Showcase Relevant Skills: Emphasise your proficiency in Google Workspace, Excel, and any other tools mentioned in the job description. If you have experience in fashion PR or events, make sure to highlight that as well.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at DIARY directory Limited
✨Show Your Organisational Skills
As an Office Manager/Business Administrator, your ability to keep things organised is crucial. Prepare examples of how you've successfully managed office operations or events in the past, highlighting your attention to detail and multitasking abilities.
✨Demonstrate Proactive Communication
Effective communication is key in this role. Be ready to discuss how you handle incoming communications and maintain relationships with vendors and team members. Show that you can communicate professionally and discreetly, especially when dealing with confidential information.
✨Familiarise Yourself with Relevant Tools
Make sure you're comfortable with Google Workspace, Excel, and any agency tools mentioned in the job description. If you have experience with specific software like Slack or Trello, be prepared to discuss how you've used these tools to enhance productivity.
✨Highlight Your Experience in Creative Environments
Since ASC Global operates in a fast-paced fashion PR environment, share your experiences in similar settings. Discuss any relevant projects or roles that demonstrate your understanding of the fashion industry and your ability to thrive in a creative atmosphere.
