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- Tasks: Support the CEO and senior leaders with scheduling, travel, and meeting logistics.
- Company: Join a dynamic team that values collaboration and professional growth.
- Benefits: Enjoy hybrid work options, competitive salary, pension package, and bonus scheme.
- Why this job: Be at the heart of decision-making while developing your organizational and communication skills.
- Qualifications: Experience in executive administration and proficiency in Microsoft Office required.
- Other info: Flexibility for evenings and weekends, plus opportunities for travel.
The predicted salary is between 40000 - 60000 £ per year.
Working as part of a 2-part team you will be providing comprehensive administrative and logistical support to the CEO, Board of Directors, and senior leadership team as required. This is hybrid role with 2 days a week working from home., * Efficiently manage and coordinate the diaries and schedules of the CEO, senior leaders, and Board members, including arranging domestic and international travel.
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Process accurate and timely expense reports and manage financial administration.
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Organize and coordinate internal meetings, including booking venues, hotels, and related logistics.
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Assist with meeting preparation by compiling and distributing documents, issuing agendas, sending reminders, and taking minutes when needed.
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Draft and compile internal documents, such as monthly reports.
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Oversee the logistics of Board meetings, including confirming availability, booking travel and accommodations, reserving meeting spaces and dining venues
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Organize and coordinate larger events, such as conferences, as needed.
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Manage highly sensitive and confidential financial, legal, personnel, and institutional records and information.
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Draft or transcribe documents, reports, or presentations as requested by senior leaders.
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Provide general office management support for the Woking headquarters.
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Proactively manage the CEO’s agenda and logistics, ensuring they are informed of time-sensitive and priority matters.
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Exceptional organizational and time management skills: Able to independently manage priorities and resolve issues to provide seamless support.
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Strong attention to detail and discretion: Capable of interpreting and delivering on tasks with minimal information.
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Professional and approachable: Able to interact confidently and courteously with stakeholders at all levels, both internally and externally.
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Proficiency in Microsoft Office Suite: Advanced skills in Word, Excel, and PowerPoint.
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Team-oriented mindset: A collaborative approach, fostering productive working relationships across the organization.
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Sound judgment and decision-making: Skilled in prioritizing tasks and making informed decisions with limited guidance.
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Exceptional communication skills: Strong written and verbal abilities, combined with excellent interpersonal skills.
Experience:
- Proven experience in an executive administration role, supporting senior or executive-level leaders.
Additional Requirements:
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Flexibility with availability, including evenings and weekends, as necessary.
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Willingness to travel to support CEO and Board events.
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Collaborative teamwork with the Executive Assistant supporting the CFO.
Our client offers a salary of between £40,000 and £60,000 dependent on experience with an increased pension package and a bonus scheme.
Executive Assistant employer: OPR Resourcing Specialists
Contact Detail:
OPR Resourcing Specialists Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarize yourself with the specific needs and preferences of the CEO and senior leadership team. Understanding their working styles will help you anticipate their requirements and manage their schedules more effectively.
✨Tip Number 2
Showcase your organizational skills by preparing a mock calendar or schedule for a hypothetical week. This will demonstrate your ability to prioritize tasks and manage time efficiently, which is crucial for this role.
✨Tip Number 3
Highlight your experience with financial administration and expense reporting. Be ready to discuss specific tools or software you've used in the past to manage budgets and expenses accurately.
✨Tip Number 4
Prepare examples of how you've successfully coordinated events or meetings in the past. Being able to share your experiences will illustrate your capability to handle logistics and ensure everything runs smoothly.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in executive administration roles. Focus on your organizational skills, attention to detail, and any relevant experience supporting senior leaders.
Craft a Strong Cover Letter: In your cover letter, emphasize your ability to manage complex schedules and logistics. Mention specific examples of how you've successfully supported executives in the past, showcasing your communication and interpersonal skills.
Highlight Relevant Skills: Clearly outline your proficiency in Microsoft Office Suite, especially Word, Excel, and PowerPoint. Provide examples of how you've used these tools to create reports or presentations in previous roles.
Showcase Your Flexibility: Since the role requires flexibility with availability, mention your willingness to work evenings and weekends if necessary. Highlight any past experiences where you adapted to changing schedules or priorities.
How to prepare for a job interview at OPR Resourcing Specialists
✨Showcase Your Organizational Skills
Be prepared to discuss specific examples of how you've managed complex schedules or coordinated events in the past. Highlight your ability to prioritize tasks and handle multiple responsibilities simultaneously.
✨Demonstrate Discretion and Professionalism
Since you'll be handling sensitive information, it's crucial to convey your understanding of confidentiality. Share experiences where you successfully managed confidential matters and maintained professionalism in challenging situations.
✨Familiarize Yourself with Microsoft Office Suite
As proficiency in Microsoft Office is essential, brush up on your skills in Word, Excel, and PowerPoint. Be ready to discuss how you've used these tools effectively in previous roles, especially for drafting reports or presentations.
✨Prepare for Behavioral Questions
Expect questions that assess your teamwork and communication skills. Prepare examples that illustrate your collaborative approach and how you've built productive relationships with colleagues and stakeholders.
