Executive Assistant

Working as part of a 2-part team you will be providing comprehensive administrative and logistical support to the CEO, Board of Directors, and senior leadership team as required. This is hybrid role with 2 days a week working from home., * Efficiently manage and coordinate the diaries and schedules of the CEO, senior leaders, and Board members, including arranging domestic and international travel.

• Process accurate and timely expense reports and manage financial administration.

• Organize and coordinate internal meetings, including booking venues, hotels, and related logistics.

• Assist with meeting preparation by compiling and distributing documents, issuing agendas, sending reminders, and taking minutes when needed.

• Draft and compile internal documents, such as monthly reports.

• Oversee the logistics of Board meetings, including confirming availability, booking travel and accommodations, reserving meeting spaces and dining venues

• Organize and coordinate larger events, such as conferences, as needed.

• Manage highly sensitive and confidential financial, legal, personnel, and institutional records and information.

• Draft or transcribe documents, reports, or presentations as requested by senior leaders.

• Provide general office management support for the Woking headquarters.

• Proactively manage the CEO’s agenda and logistics, ensuring they are informed of time-sensitive and priority matters.

• Exceptional organizational and time management skills: Able to independently manage priorities and resolve issues to provide seamless support.

• Strong attention to detail and discretion: Capable of interpreting and delivering on tasks with minimal information.

• Professional and approachable: Able to interact confidently and courteously with stakeholders at all levels, both internally and externally.

• Proficiency in Microsoft Office Suite: Advanced skills in Word, Excel, and PowerPoint.

• Team-oriented mindset: A collaborative approach, fostering productive working relationships across the organization.

• Sound judgment and decision-making: Skilled in prioritizing tasks and making informed decisions with limited guidance.

• Exceptional communication skills: Strong written and verbal abilities, combined with excellent interpersonal skills.

Experience:

• Proven experience in an executive administration role, supporting senior or executive-level leaders.

Additional Requirements:

• Flexibility with availability, including evenings and weekends, as necessary.

• Willingness to travel to support CEO and Board events.

• Collaborative teamwork with the Executive Assistant supporting the CFO.

Our client offers a salary of between £40,000 and £60,000 dependent on experience with an increased pension package and a bonus scheme.