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For Companies At a Glance
- Tasks: Support the CEO and team with admin tasks, meeting coordination, and data management.
- Company: Join a dynamic charity organisation making a positive impact in the community.
- Benefits: Enjoy flexible working hours, hybrid remote options, and free onsite parking.
- Why this job: Make a difference while developing your skills in a supportive environment.
- Qualifications: Previous admin experience, strong organisational skills, and proficiency in IT required.
- Other info: This is a 12-month fixed-term contract, perfect for students or those seeking part-time work.
The predicted salary is between 20000 - 22400 £ per year.
Are you a highly organised and motivated individual with a passion for supporting charitable endeavours? Our client is seeking a dedicated Part Time Executive Assistant to join their team on a fixed-term contract for 12 months. This role is perfect for someone looking to make a difference while enjoying flexible working hours!
Position Details:
- Contract Type: Fixed Term Contract (12 months)
- Working Pattern: Part Time (Approx. 15 - 20 hours per week)
- Salary: £26,650 - £28,000 pro rata, based on experience
- Location: Free onsite parking and hybrid remote working options available
What You'll Do:
As the Executive Assistant, you will play a crucial role in supporting the CEO, Company Secretary, and Head of Finance. Your key responsibilities will include:
- Liaising with Trustees: Prepare Board papers and attend Board meetings, ensuring all minutes are accurately recorded.
- Document standardisation: Help standardise documents in line with organisational guidelines.
- Meeting Coordination: Arrange meetings with internal and external stakeholders.
- Data Management: Perform data entry on our accounting system and assist with basic bookkeeping tasks, including petty cash reconciliation.
- General Administration: Complete various administrative tasks as required to ensure smooth operations.
Who You Are:
To thrive in this role, you will need:
- Previous experience as a senior administrator or personal assistant.
- Proven ability to take minutes and provide board/committee support.
- A keen eye for detail and strong organisational skills.
- Excellent grammar and communication skills.
- Proficiency in IT, with experience in accounting software (Xero preferred).
- Basic bookkeeping skills.
- A friendly personality that enables you to work effectively with senior staff members and Trustees.
- A full, clean driving licence.
Why Join Us?
This is your chance to be part of something meaningful! You will contribute directly to our client while enjoying the flexibility of a part-time schedule. If you're ready to bring your administrative skills to a dynamic charity organisation and make a positive impact, we want to hear from you!
How to Apply:
Please submit your CV today! Don't miss this opportunity to be part of a team that truly makes a difference in the community.
Part Time Executive Assistant - 12 Months FTC employer: Office Angels
Contact Detail:
Office Angels Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time Executive Assistant - 12 Months FTC
✨Tip Number 1
Familiarise yourself with the charity's mission and values. Understanding what drives the organisation will help you align your responses during interviews and demonstrate your genuine interest in supporting their cause.
✨Tip Number 2
Network with current or former employees of the organisation. They can provide valuable insights into the company culture and expectations, which can help you tailor your approach when discussing your fit for the role.
✨Tip Number 3
Prepare to discuss your experience with minute-taking and board support. Be ready to share specific examples of how you've successfully managed similar tasks in the past, as this is a key responsibility of the role.
✨Tip Number 4
Showcase your IT skills, particularly with accounting software like Xero. If you have experience with similar tools, be prepared to discuss how you've used them effectively in previous roles to manage data and bookkeeping tasks.
We think you need these skills to ace Part Time Executive Assistant - 12 Months FTC
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a senior administrator or personal assistant. Emphasise your organisational skills, attention to detail, and any experience with board support.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for supporting charitable endeavours. Mention specific examples of how your skills align with the responsibilities outlined in the job description.
Highlight IT Proficiency: Since proficiency in IT and accounting software like Xero is important, ensure you mention your experience with these tools clearly in your application.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for grammar and clarity. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Office Angels
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past, and be ready to discuss your methods for prioritising work.
✨Demonstrate Attention to Detail
This role requires a keen eye for detail, especially when taking minutes and preparing documents. Bring along a sample of your previous work that highlights your attention to detail, and be prepared to explain your process.
✨Familiarise Yourself with the Organisation
Research the charity and its mission before the interview. Understanding their goals will not only help you answer questions more effectively but also show your genuine interest in contributing to their cause.
✨Prepare Questions for the Interviewers
Having thoughtful questions ready shows your enthusiasm for the role. Ask about the team dynamics, the challenges they face, or how success is measured in this position. This will also help you gauge if the organisation is the right fit for you.
