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- Tasks: Join us as an Administrator, supporting the council with daily operations and record management.
- Company: Work with a local council dedicated to community service and improvement.
- Benefits: Enjoy a competitive salary, government pension, holiday allowance, and potential for permanent employment.
- Why this job: Gain valuable experience in a dynamic environment while making a positive impact in your community.
- Qualifications: Must have 4 GCSEs (A-C) or equivalent, plus relevant admin experience and IT skills.
- Other info: Full-time role, Monday to Friday, with opportunities for professional development.
The predicted salary is between 22000 - 28000 £ per year.
Your new company
We are working with a local council on a temporary to permanent opportunity for a strong Administrator to start asap.
The role is full time Monday – Friday 9am – 5pm and paying £14.63 per hour equal to £28,163 PA.
Your new role
- To support the Office Manager / Assistant to the Clerk in ensuring best practice is always maintained including review of policies, procedures, Standing Orders, Financial Regulations and the business plan.
- To participate in the maintaining of all records and documents relating to the Council assisting in ensuring policies and processes are adhered to, organised and up to date.
- To assist the Officer Manager / Assistant to the Clerk with various Council duties and responsibilities on a day-to-day basis.
- To support the Office Manager / Assistant to the Clerk in preparation and distribution of all agendas for the Council and all Council Committees, liaising with different departments to ensure correct reports are uploaded.
- To attend Committee, Sub Committee, Council evening meetings and any other Council meetings to take and produce the minutes or notes, as required.
- To be responsible for the setup of the room for Council and Council Committees liaising with the Office Manager / Assistant to the Clerk.
- To support the Office Manager / Assistant to the Clerk for reviewing all IT equipment and software.
- To provide a full burial administration service jointly with the Administration Department.
- To assist in maintaining and updating the Council website.
- To be an advocate for the Town Council business plan as part of the team in assisting the Town Council to meet the objectives and deliverables.
- To assist in obtaining quotes for items and contracts relating to the administration department to form part of the annual budget review / precept setting.
- Be proactive in identifying opportunities for learning and professional development to ensure continuous improvement.
- To be responsible and support the Office Manager / Assistant to the Clerk with the recruitment for the Council.
- To work in accordance with the General Data Protection Regulations and Council’s policies and procedures.
What you\’ll need to succeed
- Educated to 4 GCSEs (A-C) or equivalent, including English and Maths, or possesses relevant vocational/professional qualification or demonstrates relevant experience
- Relevant administration, business and IT qualifications
- Experience of taking professional notes or formal minutes
- Experience of working in a busy office environment
- Ability to maintain attention to detail, good analytical skills and the ability to interpret information
- Ability to work to strict deadlines
- Professional knowledge of Office packages including Word, Excel, Outlook, PowerPoint, SharePoint, Social Media, database and creative software packages
- Ability to problem solve
What you\’ll get in return
Excellent rate of pay
Temp to permanent opportunity
Government pension and holiday allowance
What you need to do now
If you\’re interested in this role, click \’apply now\’ to forward an up-to-date copy of your CV, or call us now.
If this job isn\’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator Temp to Perm!
✨Tip Number 1
Familiarise yourself with local council operations and governance. Understanding how councils function and the specific responsibilities of an administrator will help you demonstrate your knowledge during interviews.
✨Tip Number 2
Brush up on your minute-taking skills. Since the role involves attending meetings and producing minutes, practice summarising discussions clearly and concisely to show your capability in this area.
✨Tip Number 3
Network with current or former council employees. They can provide insights into the role and the work environment, which can be invaluable when preparing for your interview.
✨Tip Number 4
Demonstrate your IT proficiency. Be ready to discuss your experience with various software packages mentioned in the job description, as this will highlight your readiness for the role.
We think you need these skills to ace Administrator Temp to Perm!
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that match the job description. Emphasise your administration skills, attention to detail, and any experience with minute-taking or working in a busy office environment.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities mentioned in the job description. Explain how your background and skills make you a great fit for supporting the Office Manager and assisting with Council duties.
Highlight Relevant Qualifications: Clearly list your qualifications, especially your GCSEs or any vocational qualifications. If you have relevant IT skills or experience with specific software mentioned in the job description, be sure to include those as well.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Hays
✨Know Your Role
Familiarise yourself with the job description and responsibilities. Understand what the council expects from an Administrator and be ready to discuss how your skills and experiences align with these requirements.
✨Prepare for Minute-Taking
Since the role involves taking minutes at meetings, practice summarising discussions and key points. Bring examples of previous minutes you've taken to demonstrate your ability in this area.
✨Showcase Your IT Skills
Be prepared to discuss your proficiency with various software packages mentioned in the job description. Consider bringing a portfolio or examples of work that highlight your skills in Word, Excel, and other relevant tools.
✨Demonstrate Attention to Detail
During the interview, provide examples of how you maintain accuracy and attention to detail in your work. This could include specific instances where your analytical skills made a difference in a project or task.
