Senior Company Secretarial Officer - 12 Month FTC ›

Senior Company Secretarial Officer – 12 Month FTC

Job ID: 4948821003

| Location: Southampton

Reports to: Client Relationship Manager

The purpose of this position is to assist with the board governance services, predominantly comprising a minutes focused project for a key strategic client of Aztec under the direction of the Client Relationship Manager.

Key Responsibilities:

• Co-ordinate all aspects of board governance matters, including attendance at and preparation of minutes for Board, Committee and ad hoc meetings, including liaison with clients and intermediaries as necessary.
• Assist with the production and circulation of board packs in respect of Board, Committee and ad hoc meetings.
• Ensure that the service level agreement turnaround times for the production and finalisation of minutes, resolutions and matters are adhered to.
• Draft, to a high standard, minutes for meetings considering complex transactions.
• Oversee production of basic minutes by junior staff and provide basic minutes training to the team where required.
• Monitor and maintain the status of all minute logs, ensuring the logs are updated accurately and in a timely manner.
• Update minute templates where required.
• Ensure all company secretarial activities are carried out in compliance with legal and regulatory requirements.

Skills, Knowledge, Expertise:

• The candidate will be ideally qualified or studying towards a relevant professional qualification (ICSA Diploma level or equivalent).
• Sound technical financial services knowledge (to be supported through the Aztec Academy).
• Proficient in minute writing.
• Meticulous attention to detail, excellent organisation and time management required.
• Strong administrative skills and an aptitude for using IT software.
• Excellent interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts.

We will provide in-house training to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we are about.

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