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- Tasks: Support senior executives with schedules, communications, and office management.
- Company: Join Nomios, a leader in securing digital infrastructures across Europe.
- Benefits: Enjoy free drinks, snacks, and flexible homeworking options.
- Why this job: Be part of a dynamic team where your contributions truly matter.
- Qualifications: Fluent English, strong organisational skills, and a can-do attitude required.
- Other info: Office-based role in Basingstoke with occasional travel.
The predicted salary is between 36000 - 60000 £ per year.
Nomios' mission is to build a 'secure and connected' future. Organisations across Europe depend on us to help secure and connect their digital infrastructures. In support of our continued growth, we are seeking an Executive Assistant to join our team to provide comprehensive administrative support to senior executives, while ensuring the smooth operation of office and facilities management. This is a fantastic opportunity for someone ready to take the next step in their career, with a company that invests in its people and offers opportunities for development.
Your role as Executive Assistant
You will work closely with the UK Managing Director and Leadership Team, acting as a trusted partner, managing schedules, communications, and key projects, while maintaining a professional and organised work environment. Your ability to handle multiple priorities with efficiency and discretion will be crucial in contributing to the organisation's success.
You will play a pivotal role in ensuring operational excellence, bringing an energetic but diligent approach to your work. Building professional relationships with employees and managers across all levels of the business, as well as with external stakeholders, will be key to your success. In addition, you will take ownership of Health & Safety responsibilities within the business, address queries in the shared Office inbox, and provide support by covering for the Office & Events Manager as needed.
Key responsibilities
No two days will be the same whilst you work to support our busy team! Key responsibilities will include:
- Executive support
- Manage executive schedules, including meetings, appointments, travel arrangements, and events
- Serve as a primary point of contact between executives and internal/external stakeholders
- Handle confidential information with the utmost discretion and professionalism
- Assist in the planning and execution of special projects and organisational initiatives
- Office management
- Work seamlessly with our Office & Events Manager to oversee daily office operations, ensuring a well-maintained and productive workspace
- Coordinate with IT and other departments to ensure seamless office functionality
- Develop and implement office policies and procedures to optimise efficiency
- Support event planning and coordination as required
- Facilities management
- Ensure the maintenance, safety, and security of office facilities
- Liaise with the estate team, contractors, and service providers for repairs and maintenance
- Keep up-to-date with regulations to ensure ongoing compliance with health & safety standards
- Conduct regular inspections to identify and resolve facility-related issues
- Ensure that risk assessments are implemented and maintained as required
We hire result-oriented, smart, and high-energy individuals who bring a can-do attitude and a willingness to go the extra mile and deliver exceptional outcomes. You will be conscientious, reliable, and methodical in your approach, and should enjoy working in a fast-paced and dynamic business environment. Exceptional attention to detail is an absolute must, as is the requirement to uphold the highest standards of confidentiality and professionalism in your work.
Additional requirements include:
- Fluent in English with excellent written and oral communication skills
- Solid educational background
- Strong team player who can also use initiative and work independently
- Exceptional organisational and time-management skills
- Ability to build strong, trusting relationships quickly
- Good sense of humour
- Ability to work under pressure and multi-task without compromising on quality
- Familiarity with Microsoft 365
- Flexibility to adapt to changing priorities
- Familiarity with health and safety regulations and office compliance standards would be advantageous
- Previous experience in a similar role would be advantageous
Job specifics
This is an office-based role (Basingstoke) with flexibility for occasional homeworking by agreement – free hot & cold drinks, breakfast items, snacks, lunches, and regular takeaway Fridays are provided to all staff in the office! Hours are full-time: Monday-Friday, 9:00am-5:30pm. Occasional travel may be required, including overnight stays.
Why would you choose to come and work with us?
You will get to work in a dynamic, fast-paced environment where you are free to use your initiative in support of our strategic objectives. You will work alongside high calibre sales, technical, and operational experts as part of a supportive, tight-knit team, within which every individual has an important part to play and makes a real difference. Nomios offers a highly competitive salary and commission scheme along with industry-leading benefits.
Nomios is an equal opportunity employer and is committed to creating and sustaining an environment in which everyone is provided with an equal opportunity to grow and develop, and no individual will be unjustly discriminated against. This includes, but is not limited to, discrimination because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion and belief, sex and sexual orientation.
Executive Assistant (with Office & Facilities Management) employer: Nomios UK&I Limited
Contact Detail:
Nomios UK&I Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (with Office & Facilities Management)
✨Tip Number 1
Familiarise yourself with the company's mission and values. Understanding Nomios' focus on building a 'secure and connected' future will help you align your responses during interviews and demonstrate your commitment to their goals.
✨Tip Number 2
Network with current or former employees of Nomios on platforms like LinkedIn. Engaging with them can provide insights into the company culture and expectations, which can be invaluable when preparing for your interview.
✨Tip Number 3
Highlight your organisational skills and ability to manage multiple priorities in conversations. Given the dynamic nature of the role, showcasing examples from your past experiences where you've successfully juggled tasks will set you apart.
✨Tip Number 4
Prepare to discuss your familiarity with health and safety regulations. Since this role involves overseeing compliance, being able to speak confidently about relevant standards and your experience with them will demonstrate your readiness for the position.
We think you need these skills to ace Executive Assistant (with Office & Facilities Management)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of the Executive Assistant role. Focus on your organisational skills, ability to manage schedules, and any previous office management experience.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific examples of how your skills and experiences make you a great fit for supporting senior executives and managing office operations.
Showcase Communication Skills: Since excellent written and oral communication skills are crucial for this position, ensure your application is free from errors and clearly conveys your message. Use professional language and structure your documents well.
Highlight Attention to Detail: Given the emphasis on exceptional attention to detail in the job description, provide examples in your application that demonstrate your meticulousness, whether in previous roles or projects you've managed.
How to prepare for a job interview at Nomios UK&I Limited
✨Research the Company
Before your interview, take some time to understand Nomios' mission and values. Familiarise yourself with their focus on securing and connecting digital infrastructures, as this will help you align your answers with their goals.
✨Showcase Your Organisational Skills
As an Executive Assistant, you'll need exceptional organisational abilities. Be prepared to discuss specific examples of how you've managed schedules, prioritised tasks, and maintained a professional work environment in previous roles.
✨Demonstrate Discretion and Professionalism
Handling confidential information is crucial in this role. Be ready to share experiences where you've successfully managed sensitive information while maintaining professionalism and discretion.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle multiple priorities and work under pressure. Think of scenarios where you've had to adapt quickly to changing circumstances and how you ensured quality outcomes despite challenges.
