Program Manager

Program Manager

Updated: Today
Location: Manchester, ENG, United Kingdom
Job ID: 6178-OTHLOC-CqLwYfwp

Description

You\’re driven, resourceful, and above all else – remarkably smart.

Responsible for developing and managing a variety of pharmaceutical meetings. Works with colleagues to ensure each program is flawlessly executed within budget and has met all the objectives. Responsible for all decisions and recommendations on the program budget and program execution. Duties may include, but not limited to all or some of the following:

Meeting Management:

• Point person to lead program development, organisation, execution and on-site management, which includes preparing and managing program timelines and determining effective meeting locations
• Facilitates program planning calls with clients and internal project teams
• Creates and distributes call agenda and call notes
• Creates and manages budgets for multiple meetings and assesses any change in scope against contractual agreements
• Adheres to sponsor compliance guidelines with an acute awareness of compliance restrictions
• Responsible to ensure assigned programs are conducted within the defined budgeted parameters, with managed expectations
• Suggests and implements alternative solutions to problems with timelines, schedules, resources, budgets, and takes corrective action when necessary
• Responsible for venue sourcing/options based on cost and program objectives. Negotiates and executes contracts with hotels and vendors
• Provides clients with budget updates/analysis as needed
• Creates meeting specifications and works directly with hotel to ensure accurate food & beverage, meeting room setup and guest room arrangements
• Oversees registration, housing, air and ground transportation arrangements, secures sponsor approvals for change in scope and, budget exceptions
• Promotes a positive, cohesive team approach during the planning process and onsite execution working directly with hotel, vendors, sponsor, clinical team and attendees
• Reconciles vendor billing

Meeting Support:

• Works closely with Program Specialist to create meeting timelines, meeting specific requirements and ad hoc requirements
• Oversees meeting requirements such as graphics, audio visual, food & beverage, room layouts/diagrams, travel expense guidelines
• Manages registration, housing, air and/or ground transportation arrangements and final reporting
• Knowledge of Cvent to provide:

• Venue Sourcing
• Builds Customised Registration Portal with Approved Graphics, Questions, Location-specific information
• Attendee Tracker Uploads (Scrub/Additions/Changes/Declines)
• Communications (Save the Dates, Invitations, Travel Confirmations, Reminders)
• Manage Shared Mailbox (Registrations, Travel Itineraries, Registration Status)
• Manage Meeting Recruitment via Email, Phone Call Follow Ups
• Reporting (Daily Reporting Status per Client Specifications)

Essential Requirements:

• Bachelor\’s Degree
• Meeting & Events Experience
• Proficient in Microsoft Office applications, with a heavy emphasis in Excel
• Able to travel (up to 50%) including weekends
• Previous meetings or pharmaceutical experience is preferred

Desired Requirements:

• Absorb and Process complex meeting terminology/AV requirements/understand hotel components
• Understanding of budget impacts/how budgets work
• Proficient knowledge of vendor negotiations & contracting
• Have a basic understanding of a Clinical Research Organisation/Contract Commercial Organisation
• Analytical, decision-making and problem-solving skills.
• Manage and lead mid-size to large meetings

#J-18808-Ljbffr