Facilities Assistant

Overview and what we offer

• Mon – Friday 37.5hrs

• Location – Glasgow/Edinburgh

• Refer a friend for £1000 bonus which is unlimited!

• Generous holiday entitlement

• Day off for your birthday

• Staff Awards

• Hotel and airline discounts

• Employee Assistance Programme

• OUR COMPANY CULTURE IS….. Bright, Energetic, Fast Paced and Rewarding, where we PROVIDE you with the opportunity for that brighter FUTURE!

• Clarity Travel is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

• At Clarity we not only listen, we adapt and we deliver.

Who we are and what we do

We\’re a global, multi-award winning Business Travel Company and we make business travel straightforward! By getting our customers where they need to be for work, safely, efficiently, and cost-effectively. We do this through a fusion of cutting-edge technology and exceptional customer service.

Our team comprises over 800 industry experts, delivering the right service at exactly the right moment. We are the trusted provider of hassle-free travel management programmes for progressive businesses and organisations everywhere.

Our people are the heartbeat of our business and we invest heavily in training and development through our dedicated training academy and personal career development growth programmes.

Purpose of the role

As our Facilities Assistant, you will be a vital part of our team, providing administrative and facilities support to ensure the efficient functioning of our office.

• Ensuring meeting rooms are tidy and presentable when visiting offices in Scotland.

• Monitor and respond to emails in the Facilities inbox.

• Order refreshments or lunches for meetings as required.

• Being the first point of contact for any building issues or faults – resolving locally or escalating as appropriate.

• Assist with maintaining contracts for essential central services – cleaning, security, maintenance, archiving, waste disposal etc.

• Escalate information from wider building management.

• Book and manage car parking spaces where needed.

• Putting away cleaner’s stock orders including monitoring the cleaner log book, ordering items when needed.

• Activate/Deactivate Building and Office fobs ensuring records are updated.

• Stationery stock checks, orders and storage.

• Kitchen stock checks, orders and storage.

• General enquiries on room bookings, how to use equipment etc.

• Be a Fire Warden/First Aider for the office.

• Compiling and maintaining all required management information/records relating to H&S and other related records for the locations.

• Collecting required documents from new starters and performing Right to Work checks.

• Act as on-site liaison for contractors where applicable.

• Carrying out Monthly H&S checks in the office locations.

• Support with fire warden and first aider records, provision of eyecare vouchers, DSE Assessments.

• Ensure that departmental processes and procedures are adhered to.

• Adhere to HR Policies and Procedures.

• Undertake mandatory training as directed.

Please note interviews for this role will be taking place week commencing 6th January 2025.

• Previous office administration experience (Desirable).

• Confident, with the ability to engage with people at all levels.

• An eye for detail with the ability to oversee the smooth running of the office facilities.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).

• Strong organisational, multitasking and communication skills and independent work abilities.

• Willing to travel between sites in Scotland Daily (Glasgow, East Kilbride & Edinburgh).

• Have a Basic understanding of ISO accreditations.

• Reliable and punctual.

• Full driving licence and access to a car.

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