Project Coordinator

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Why Solotech?

As a global leader in live productions, systems integration and virtual technology, our team is comprised of more than 2,000 passionate individuals.Our ambition?To deliver spectacular experiences worldwide.

Day to day tasks:

• Follow up on procedures and all administrative needs related to integration projects.
• Act as a liaison within internal departments and external clients.
• Organise and facilitate start-up meetings where required.
• Analyse bids, making adjustments as required.
• Validate and transfer bids into orders.
• Create projects in various software: D365, Jetbuilt, Salesforce.
• Ensure the classification of all documents relevant to the project.
• Maintain and update project tracking databases.
• Follow up on orders with various internal departments and suppliers.
• Create delivery notes as needed.
• Add the required material and accessories to the orders to ensure that the team has all the necessary material to properly execute the project.
• Produce various documents required for transport.
• Follow up on change notices – anticipate and provide solutions to schedule, labour and budget problems that may arise.
• Follow up on the progress of projects.
• Ensure file management (project invoicing and subcontractor invoicing).
• Constantly monitor the budget, scope of work, schedule and quality throughout the life cycle of the project.
• Carry out the necessary administrative follow-ups for the closing of projects with the different departments involved.
• Collaborate with the various stakeholders to ensure exemplary customer service.
• Ensure Project Management produced H&S documentation is up to date.
• Any other reasonable ad-hoc requests as required by your manager.

Essential skills / experience:

• Ability to work with tight deadlines and manage pressure and priorities.
• Good analytical skills and attention to detail.
• Resourcefulness and autonomy.
• Excellent communication and negotiation skills.
• Proficient at using Microsoft Office packages.
• Act with diplomacy.
• Highly developed organisational skills.
• Excellent customer service skills.
• Strong interpersonal skills.
• Demonstrate leadership and be proactive.
• Strong ability to adapt to change.

Desirable Skills / experience:

• Possess a PMP, CTS CTS-D; CAPM certification
• Knowledge of the audiovisual field;
• Expertise on construction sites (OHS meetings, inspections, OHS prevention, etc.)

Level of education:

• Educated to industry related degree level or equivalent.

Work experience:

• A minimum of 2-3 years of experience in a relevant role.

Our offer to you:

• Competitive Medical Cash Plan
• Generous holiday allowance, 25 days + bank holidays
• Employee Assistance Program: free counselling, legal support & 24.7 help line
• Opportunities for training and career advancement
• Pension plan with employer contribution
• Cycle to Work Scheme
• And more

We appreciate your time and look forward to considering your application!

Find out more at:www.solotech.com

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