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- Tasks: Join our team as an Admin Assistant, handling calls, emails, and client interactions.
- Company: Whiteleaf Business Centre is a friendly and supportive workplace in Buckingham.
- Benefits: Enjoy flexible part-time hours between 16-30, with a welcoming team environment.
- Why this job: This role offers a chance to develop your skills while making a real impact on clients.
- Qualifications: Strong communication skills and a confident phone manner are essential.
- Other info: Applications close on 30th November, so don't miss out!
We have an exciting opportunity for an experienced part-time Administrator (Between 16-30 hours) who will be an important figure within our friendly team. You will take on a wide range of tasks from telephone answering and welcoming visitors to providing secretarial and admin support to clients, so being an engaging and knowledgeable player is key.
You will also liaise with clients and staff within the administration office, delivering exceptional customer service. Therefore, it is essential that you are a friendly, well-presented, confident, upbeat, and enthusiastic individual.
Job Requirements- Written and oral communication skills, with the capacity to write accurately
- Confident telephone manner
- Liaising with clients and their customers
- Dealing with incoming & outgoing post
- Managing multiple email addresses
- Taking accurate messages and directing all enquiries as appropriate
- Making outgoing calls where necessary
- Preparing and shipping products on behalf of our client
- General administration when required by client (using Word/Excel or Google Docs/Sheets)
Apply now. Applications must be submitted by 30th November.
Admin Assistant employer: Smart Office Services
Contact Detail:
Smart Office Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Assistant
✨Tip Number 1
Familiarise yourself with the specific tasks mentioned in the job description. Understanding the nuances of telephone answering and client liaison will help you demonstrate your knowledge during the interview.
✨Tip Number 2
Practice your communication skills, especially over the phone. Since a confident telephone manner is essential, consider role-playing with a friend to enhance your ability to engage effectively with clients.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've managed multiple tasks or emails in previous roles. This will highlight your ability to handle the diverse responsibilities of the Admin Assistant position.
✨Tip Number 4
Research the company culture at Whiteleaf Business Centre. Being able to align your personality with their friendly and upbeat environment will make you a more appealing candidate during the interview process.
We think you need these skills to ace Admin Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Admin Assistant role. Emphasise your written and oral communication skills, as well as your ability to manage multiple tasks effectively.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position. Mention specific examples of how you've provided exceptional customer service in previous roles and how you can contribute to the friendly team at Whiteleaf Business Centre.
Highlight Technical Skills: Since the role involves using Word, Excel, and Google Docs/Sheets, be sure to mention your proficiency with these tools. Provide examples of how you've used them in past positions to manage tasks efficiently.
Proofread Your Application: Before submitting, carefully proofread your application materials. Ensure there are no spelling or grammatical errors, as accuracy is crucial for this role. A polished application reflects your attention to detail.
How to prepare for a job interview at Smart Office Services
✨Showcase Your Communication Skills
As an Admin Assistant, strong written and oral communication skills are crucial. Be prepared to demonstrate your ability to communicate clearly and effectively during the interview. You might be asked to provide examples of how you've handled client interactions or resolved misunderstandings in the past.
✨Exude Confidence on the Phone
Since a confident telephone manner is essential for this role, practice speaking clearly and assertively. During the interview, you may be asked to simulate a phone call scenario, so be ready to showcase your ability to handle calls professionally and courteously.
✨Demonstrate Your Organisational Skills
The job involves managing multiple tasks and emails, so highlight your organisational abilities. Prepare to discuss how you prioritise tasks and manage your time effectively. You could even bring examples of how you've successfully juggled various responsibilities in previous roles.
✨Be Friendly and Engaging
Since the role requires delivering exceptional customer service, it's important to come across as friendly and approachable. Smile, maintain eye contact, and engage with your interviewers. Show them that you can be the upbeat and enthusiastic individual they are looking for.
