Property Administrator

Property Administrator

Head Office, Broxburn

Salary up to £19,047.60

Colleague Benefits

• Enjoy your birthday off on us every year!
• Colleague Discount We offer excellent discounts on new and used car purchases, parts and servicing across all our brands.
• Industry leading training and development opportunities.
• Generous Holiday Allowance Your free time matters to us! We give all our employees up to 40 days annual leave each year.
• Your Family Matters As a family run Company, your family matters to us. We offer our employees a pension plan, death in service scheme and access to our staff saving club. We also offer free corporate passes for Five Sister Zoo, Almond Valley and many more local attractions!
• YourDiscounts is our retail discount partner. You can save hundreds of pounds on everything from holidays to your weekly shopping!
• Vehicle Introduction Bonus Earn £100 by referring a friend or family member to purchase a car at one of our Dealerships.
• Up to 5 study days off per annum, plus time off for any exams.

Role Overview

Supplier & Contractor Management: Liaise with suppliers and contractors, monitor performance against KPIs and SLAs, and attend monthly review meetings to address any issues.

Operational Support: Provide support to the Property team and other departments, ensuring efficient mail management and assisting with Health & Safety reporting.

Compliance & Documentation: Ensure compliance with supplier vetting, Risk Assessments, and Method Statements, while maintaining the EWMG Compliance hub with up-to-date training and certifications.

Maintenance & Job Requests: Oversee Planned Preventative Maintenance (PPM), ensuring schedules are current and promptly addressing any remedial work, while responding to job requests efficiently.

Administrative Systems & Financial Management: Maintain and improve administration systems, process complex information, manage financial operations, and monitor expenditures against contract costs.