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- Tasks: Coordinate documentary production tasks from development to delivery, ensuring smooth operations.
- Company: Join Authentic, the world's largest sports and entertainment licensing company, driving brand innovation.
- Benefits: Enjoy a dynamic work environment with access to cutting-edge technology and diverse teams.
- Why this job: Be part of a creative team redefining storytelling in a fast-paced, inclusive culture.
- Qualifications: 1-2 years in documentary production; strong organisational skills and proficiency in Excel required.
- Other info: Opportunity to learn and grow in a vibrant, global company with offices worldwide.
The predicted salary is between 28800 - 43200 £ per year.
Authentic is a unified platform that integrates M&A, brand strategy, creativity, and digital innovation to unlock the power of its global Lifestyle and Entertainment portfolio. As the world’s largest sports and entertainment licensing company, Authentic connects strong brands with best-in-class partners to optimize long-term value in the marketplace. Its brands generate more than $32 billion in global annual retail sales and have an expansive retail footprint in more than 150 countries, including over 13,000 freestanding stores, shop-in-shops, and 400,000 points of sale. Authentic transforms brands by delivering powerful storytelling, compelling content, innovative business models, and immersive experiences.
Role Overview: Studio 99 is seeking a full-time Documentary Production Coordinator to join their editorial team at their Marble Arch office, five days a week. The role requires experience in documentary development, filming, editing, and post-production. The ideal candidate will possess excellent organizational and administrative skills, be comfortable with numbers and logistics, proficient in Excel, and capable of multitasking while maintaining a positive, calm attitude in a fast-paced environment.
Responsibilities:
- Issuing and managing NDAs for signature
- Onboarding teams and new starters
- Preparing draft employment and supplier contracts
- Processing invoices, checking details, and obtaining approvals
- Managing talent databases, sourcing, and vetting local crew and production teams
- Reconciling expenses, assisting with budgeting, and updating cost managers
- Sourcing locations and obtaining permits
- Creating call sheets and drafting risk assessments
- Booking travel, visas, couriers, hire cars, and accommodations
- Booking production equipment and managing carnets
- Obtaining releases, archives, and music clearances
- Measuring and calculating project carbon footprints
- Attending and assisting on shoots as needed
- Performing general admin tasks including filing and organization
- Managing data, archiving jobs and assets, creating logs
- Handling post-production and delivery paperwork
- Managing US and UK payroll
- Diary management and meeting preparations
Minimum Requirements:
- 1-2 years experience as a documentary production coordinator on premium feature documentaries and docuseries, covering development, filming, editing, post-production, and delivery
- Strong administrative and organizational skills
- Ability to multitask, plan ahead, and meet deadlines
- Proactive with good self-management skills
- Team player with the ability to stay calm under pressure and maintain a positive attitude
- Willingness and desire to learn and progress
Technical Skills / Qualifications:
- Experience with Adobe and MS Office (Word, Excel)
- Desired but not essential: experience with Moviemagic
- Desired but not essential: experience with Albert Sustainability
Authentic is an equal-opportunity employer committed to diversity and inclusion. We do not discriminate based on gender, gender identity, sexual orientation, race, national origin, disability, age, marital status, veteran status, or other protected classes.
Documentary Production Coordinator employer: Authentic Brands Group
Contact Detail:
Authentic Brands Group Recruiting Team
talent@authentic.com
StudySmarter Expert Advice 🤫
We think this is how you could land Documentary Production Coordinator
✨Tip Number 1
Familiarise yourself with the latest trends in documentary production. Understanding current styles and techniques can help you stand out during interviews, as you'll be able to discuss relevant topics and demonstrate your passion for the industry.
✨Tip Number 2
Network with professionals in the documentary field. Attend industry events, workshops, or online webinars to connect with others who work at Authentic or similar companies. Building relationships can lead to valuable insights and potential referrals.
✨Tip Number 3
Showcase your organisational skills by creating a portfolio that highlights your previous projects. Include details about your role in each project, the challenges you faced, and how you overcame them. This will demonstrate your ability to manage multiple tasks effectively.
✨Tip Number 4
Research Authentic's recent documentaries and productions. Being knowledgeable about their work will allow you to tailor your conversations during interviews, showing that you're genuinely interested in their projects and how you can contribute to their success.
We think you need these skills to ace Documentary Production Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in documentary production, including specific roles you've held and projects you've worked on. Use keywords from the job description to demonstrate your fit for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for documentary production and your understanding of Authentic's mission. Mention specific skills that align with the responsibilities listed, such as managing NDAs or handling post-production paperwork.
Showcase Your Technical Skills: If you have experience with Adobe and MS Office, make sure to mention this prominently. If you have any familiarity with Moviemagic or Albert Sustainability, include that too, even if it's not essential.
Highlight Soft Skills: Given the fast-paced environment described, emphasise your organisational skills, ability to multitask, and calmness under pressure. Provide examples of how you've demonstrated these traits in previous roles.
How to prepare for a job interview at Authentic Brands Group
✨Showcase Your Organisational Skills
As a Documentary Production Coordinator, you'll need to demonstrate your excellent organisational abilities. Prepare examples of how you've successfully managed multiple projects or tasks in the past, highlighting your attention to detail and ability to meet deadlines.
✨Familiarise Yourself with the Company
Research Authentic and its role in the sports and entertainment licensing industry. Understand their brands and recent projects. This knowledge will help you tailor your responses and show your genuine interest in the company during the interview.
✨Prepare for Technical Questions
Be ready to discuss your experience with documentary production tools and software, particularly Adobe and MS Office. If you have any experience with Moviemagic or Albert Sustainability, be sure to mention it, as this could set you apart from other candidates.
✨Demonstrate Your Team Player Attitude
Authentic values collaboration and a positive attitude. Prepare to share examples of how you've worked effectively within a team, especially in high-pressure situations. Highlight your proactive approach and willingness to learn from others.
