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- Tasks: Support the Director with high-level admin tasks and coordinate meetings.
- Company: Join Invest NI, a key player in driving economic growth in Northern Ireland.
- Benefits: Enjoy a competitive pay rate of £14.50 per hour and a full-time schedule.
- Why this job: Gain valuable experience in a dynamic environment while making impactful contributions.
- Qualifications: 5 GCSEs including Maths & English, plus 2 A-Levels required.
- Other info: This is a temporary ongoing position with potential for growth.
Position: Executive Officer – PA Support, Invest NI
Pay Rate: £14.50 per hour
Hours: Full time, 37 hours per week
Start Date: As soon as possible
Length of Contract: Temporary ongoing
Hours of Work: 9 to 5 Monday to Friday
Job Duties:
- The post holder will provide high-level support to the Director and coordinate multiple activities, often under time pressure and conflicting demands.
- Providing high-quality customer service aligned with organisational values, ensuring accurate, timely, clear, and understandable information, and maintaining professionalism in dealings with internal and external customers.
- Arranging and overseeing Divisional and Group Meetings, preparing papers, sourcing briefings, maintaining a forward plan, drafting agendas, circulating papers, attending meetings, drafting minutes, recording actions, and tracking progress.
- Managing the Director’s strategic diary effectively, organizing meetings, handling conference calls, reviewing invitations, and monitoring the inbox for diary-related emails.
- Managing the Director’s mailbox to prioritize, deliver, and distribute work appropriately.
- Coordinating information requests from officials, ensuring prompt and accurate communication of decisions within set timescales.
- Arranging overseas travel and local transport, adhering to policies, ensuring value for money, and obtaining necessary approvals.
- Providing support to the wider Group as required.
- Demonstrating relevant experience, including producing high-level administrative work, managing meetings, and proficient use of Microsoft Office packages.
- Managing changing priorities and projects to ensure timely and standard-compliant completion.
- Building and maintaining positive relationships with colleagues, customers, and suppliers.
- Gathering, analyzing, and communicating information effectively.
- Maintaining confidentiality and demonstrating professionalism when handling sensitive cases.
Requirements:
- 5 GCSEs including Maths & English
- 2 A-Levels in separate subjects with certificates to be shown
- The successful applicant will be required to complete an Access NI check during registration.
Invest NI, Executive Officer – Belfast employer: TN United Kingdom
Contact Detail:
TN United Kingdom Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Invest NI, Executive Officer – Belfast
✨Tip Number 1
Familiarise yourself with Invest NI's mission and values. Understanding their organisational culture will help you align your responses during interviews and demonstrate that you're a good fit for the team.
✨Tip Number 2
Brush up on your Microsoft Office skills, particularly in Word and Excel. Since the role requires proficient use of these tools, being able to showcase your expertise can set you apart from other candidates.
✨Tip Number 3
Prepare examples of how you've managed conflicting priorities in previous roles. This will be crucial in demonstrating your ability to handle the fast-paced environment described in the job duties.
✨Tip Number 4
Network with current or former employees of Invest NI if possible. They can provide insights into the work environment and expectations, which can be invaluable during your interview preparation.
We think you need these skills to ace Invest NI, Executive Officer – Belfast
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the job duties listed for the Executive Officer position. Emphasise your administrative skills, customer service experience, and proficiency in Microsoft Office.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses how your skills and experiences meet the requirements of the role. Mention your ability to manage multiple tasks under pressure and your experience in coordinating meetings and managing diaries.
Highlight Relevant Qualifications: Clearly list your qualifications, including your GCSEs and A-Levels, as these are essential for the application. Ensure you mention any additional certifications or training that may be relevant to the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects professionalism and attention to detail, which is crucial for this role.
How to prepare for a job interview at TN United Kingdom
✨Showcase Your Organisational Skills
As an Executive Officer, you'll need to manage multiple tasks under pressure. Be prepared to discuss specific examples from your past experiences where you successfully organised meetings, managed diaries, or coordinated activities. Highlight how you prioritised tasks and maintained professionalism.
✨Demonstrate Customer Service Excellence
This role requires high-quality customer service. Think of instances where you provided exceptional service, whether internally or externally. Be ready to explain how you ensured clear communication and professionalism in those situations.
✨Familiarise Yourself with Microsoft Office
Proficiency in Microsoft Office is crucial for this position. Brush up on your skills, especially in Word and Excel, and be prepared to discuss how you've used these tools in previous roles to produce high-level administrative work.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle changing priorities and sensitive information. Prepare scenarios where you had to adapt quickly or maintain confidentiality, and explain your thought process and actions taken.
