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- Tasks: Help students achieve their study abroad dreams through various administrative tasks.
- Company: Join a dynamic consulting firm dedicated to enriching students' global experiences.
- Benefits: Enjoy flexible working hours, generous holidays, and performance-based bonuses.
- Why this job: Be part of a supportive team that inspires students to reach their educational goals.
- Qualifications: Experience studying abroad, strong communication skills, and proficiency in Microsoft Office and Google Workspace.
- Other info: Located in vibrant Tokyo, with opportunities for career advancement after a trial period.
The predicted salary is between 36000 - 60000 ÂŁ per year.
Our client provides consulting and planning services for study abroad and working holiday programs. They provide a wide range of support from pre-study abroad preparation (English, education, documentation) and following-up during the trip to post-study career consultation after returning home.
As a member of the study abroad support team, you will be helping students with their educational and personal goals to study abroad and experience the chance of a lifetime.
As a “Study abroad support” team member, we will entrust you with the following tasks:
- Contact with existing overseas university/language school partners
- Contact new overseas university/language schools
- Various visa application procedures (USA, Canada, UK, and more)
- Homestay and dormitory accommodation applications
- Creation and organization of materials and tools within the company
- Research new schools, universities, and various programs such as summer programs
Type of People We Look For
- Experience studying abroad or working holiday program for over 6 months
- Experience in using Microsoft Office such as Word, Excel, and One Drive
- Experience in using Google Workspace such as Docs, Spreadsheet, Gmail, and Google Drive
- Those who can quickly research information written in English and can summarize quickly
- Communication skills such as telephone and writing business emails in English
- Able to encourage and inspire others to reach their goals
- A great team player who can communicate well and execute tasks on time
Required Skills/Experiences
- Study and live abroad experience
- General PC skills (PPT/Excel/Word)
- Desk work experience (abroad is OK)
- For non-native Japanese speakers: TOEIC 800 or higher, JLPT N2 or higher
- Work experience in Japan (part-time is OK)
- For native Japanese speakers: TOEIC 750 or higher
Please state the skills you have above when applying. If you have any other skills comparable to the above, please let us know.
Working Hours
Complete a five-day work system (fixed days off, negotiable for possible days off of the week)
Monday – Friday – 10:00-19:00 (1-hour break)
Saturday & Sunday – 10:00-19:00 (1-hour break)
8 hours a day x 5 days a week = 40 hours a week – occasional overtime work may be needed depending on the number of applications (20 hours approximately).
Work Location
We are planning a relocation to a new office from July 2023.
Current address: Tokyo Shinjuku
Access: 1-minute walk from Higashi-Shinjuku Station (Exit A3) on the Tokyo Metro Fukutoshin Line and Toei Oedo Line.
Annual Holidays
Annual holidays: 130-145 annual days off
Details: 130 days after 6 months of employment: 111 days off per year + 10 days paid vacation + 9 days special paid vacation
Up to 145 days after 3 years of work: 111 days off per year + 20 days paid vacation + 14 days special paid vacation
After the trial period fixed days off, negotiable for possible days off of the week
Available to take consecutive vacations for 5+ days
Benefits/Treatments
Salary raise (twice a year) – based on your performance & company’s evaluation system
Bonus (twice a year) – based on your performance & company’s evaluation system
First 6 months of a trial period, during this period 1-month employment contract will be signed every month. After a trial period of 6 months, if both parties agree, we will promote you to a permanent position. *Depending on your performance we can consider the possibility to promote you to a permanent position earlier than 6 months.
Full payment of transportation expenses
Social insurance (can be applied if conditions are met)
Health insurance: Yes
Employee pension: Yes
Employment insurance: Yes
Worker’s accident compensation insurance: Yes
Devices such as PCs and mobile phones, office equipment, etc., will be provided as needed.
Available to take consecutive vacations for 5+ days
New Year Holiday
Paid leave (statutory paid leave, special paid leave)
Condolence leave
Maternity and childcare leave
Study Abroad Admin Coordinator employer: Motionworks
Contact Detail:
Motionworks Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Study Abroad Admin Coordinator
✨Tip Number 1
Make sure to highlight your personal experience studying abroad or participating in a working holiday programme. This will show that you understand the challenges and rewards of such experiences, which is crucial for the role.
✨Tip Number 2
Familiarise yourself with various visa application procedures for countries like the USA, Canada, and the UK. Being knowledgeable about these processes will demonstrate your readiness to assist students effectively.
✨Tip Number 3
Brush up on your communication skills, especially in writing business emails in English. Clear and professional communication is key in this role, so practice crafting concise and informative messages.
✨Tip Number 4
Network with professionals in the study abroad sector. Attend relevant events or join online forums to connect with others in the field, as this can provide valuable insights and potential referrals.
We think you need these skills to ace Study Abroad Admin Coordinator
Some tips for your application 🫡
Highlight Relevant Experience: Make sure to emphasise any experience you have studying abroad or participating in working holiday programmes. This is crucial for the role, so provide specific examples of your experiences and how they relate to the responsibilities of the position.
Showcase Your Skills: Clearly state your proficiency in Microsoft Office and Google Workspace. Include specific tasks you've accomplished using these tools, as this will demonstrate your capability to handle the administrative aspects of the job.
Demonstrate Communication Skills: Since the role involves communication with students and partners, highlight your ability to write business emails in English and any relevant telephone communication experience. Consider including examples of how you've successfully communicated in a professional setting.
Tailor Your Application: Customise your CV and cover letter to reflect the specific requirements mentioned in the job description. Use keywords from the job listing to ensure your application stands out and aligns with what the company is looking for.
How to prepare for a job interview at Motionworks
✨Showcase Your Study Abroad Experience
Make sure to highlight your personal experiences studying abroad or participating in a working holiday programme. Share specific stories that demonstrate how these experiences have shaped your understanding of the challenges students face when studying overseas.
✨Demonstrate Your Research Skills
Since the role involves researching new schools and programmes, be prepared to discuss how you approach research tasks. You might want to mention any tools or methods you use to gather and summarise information quickly, especially in English.
✨Communicate Clearly and Confidently
Effective communication is key in this role. Practice articulating your thoughts clearly, both verbally and in writing. Be ready to provide examples of how you've successfully communicated with others in a professional setting, particularly in English.
✨Emphasise Teamwork and Collaboration
As a team player, it's important to convey your ability to work well with others. Prepare examples of past experiences where you collaborated with a team to achieve a common goal, and how you inspired or encouraged your teammates along the way.
