Summer Clerk at Oakland University

502 Meadow Brook Road – Vandenberg Hall Room 120

Phone: 248-370-3218 Fax: 248-370-3217

JOB SUMMARY: SUMMER CLERK

HOURS: Mon – Fri between 8 am & 5:00 pm

POSITION(S) AVAILABLE: 1

32 – 40 hours per week PAY: $15.00 / hour REPORTS TO: Office Assistant

PURPOSE: Provide front desk reception area coverage and phone answering; run errands on campus; and provide routine support for PUB’s Summer Academy in a busy and fast-paced environment.

PRIMARY DUTIES

• Greet incoming visitors and provide directional or informational assistance as needed.
• Answer telephone calls providing specific information or routing to appropriate PUB Team member.
• Initiate emails and/or phone calls for projects that need a quick response.
• Perform accurate word-processing of lists, labels, certificates, and similar projects.
• Perform data entry and file confidential documents (must sign confidentiality agreement).
• Copy, fold, collate, staple, or fax documents; prepare mailings and documents for meetings.
• Provide “behind-the-scenes” support for Summer Academy orientation.
• Coordinate and facilitate teacher supply and copying orders.
• Make deliveries and pick-ups to different campus locations (which may include escorting participants).
• Keep storage areas organized and transport supplies between rooms/buildings as needed for programming (which may require some lifting).
• Other tasks as assigned by the Office Manager or Department Administrators.

MINIMUM QUALIFICATIONS

• Ability to clearly enunciate words in Standard English with a working knowledge of proper grammar, spelling, and punctuation in written form.
• Ability to successfully interact with the public, students, faculty, and staff from all backgrounds.
• Ability to stay focused in a highly busy, quickly changing, and sometimes loud environment.
• Computer literacy, especially with MicroSoft Office Suite, with medium-duty word-processing skills.
• Ability to operate standard office machines and telephone units; and bend, stretch, lift, and transport.
• Ability to utilize standard office resources (including Internet, digital camera, video camera).

A CLERICAL SKILLS ASSESSMENT WILL BE ADMINISTERED TO TEST TYPING, FILING, AND COMMUNICATION SKILLS.

DESIRED QUALIFICATIONS

• One academic year successfully providing general office work, preferably in an education setting.

Preference will be given to students who worked in PUB during the immediately prior academic year.

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