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For Companies At a Glance
- Tasks: Support operations and finance while assisting two Technical Directors with various tasks.
- Company: HJ Consulting Engineers is a dynamic firm specialising in civil and structural engineering solutions.
- Benefits: Enjoy a competitive salary, flexible working options, and opportunities for professional growth.
- Why this job: Join a friendly team and gain valuable experience in a varied role that makes a real impact.
- Qualifications: Previous finance admin experience and proficiency in accounting software are essential.
- Other info: Ideal for detail-oriented individuals who thrive in a collaborative environment.
The predicted salary is between 24000 - 36000 £ per year.
Location: HJ Consulting Engineers, Lofthouse, Wakefield
Job Type: Part-time
About Us
HJ Consulting Engineers is a specialist civil & structural engineering firm dedicated to our clients by delivering practical engineering solutions. As a growing, dynamic team, we value efficiency, collaboration, and attention to detail. We are now looking for a proactive and highly organized Operations, Finance & Personal Assistant to support our operations team and provide personal assistance to two of our Technical Directors.
Role Overview
This role is ideal for someone who enjoys working in a varied position that combines operations & finance administration with executive support. You will play a crucial role in managing processes, assisting with invoicing and bookkeeping, and ensuring smooth day-to-day operations for the Technical Directors.
Key Responsibilities
- Finance Responsibilities:
- Assist with day-to-day financial operations, including invoicing, expenses, and credit control.
- Assist with reporting from our project management control system.
- Process supplier and client invoices, reconcile statements, and ensure timely payments.
- Maintain accurate financial records and assist with bookkeeping tasks.
- Prepare financial reports and summaries for management.
- Assist with project management, budgeting, forecasting, and cost tracking.
- Manage diaries, schedule meetings, and coordinate appointments for the Technical Directors.
- Handle email correspondence and prepare documents as required.
- Organize travel arrangements, including booking transport and accommodation.
- Assist with administrative tasks, including filing, document management, and meeting preparations.
- Act as a point of contact between internal teams and external stakeholders.
Key Skills & Experience:
- Previous experience in a finance administration or assistant role.
- Proficiency in accounting software (e.g., Xero, QuickBooks, or Sage) and MS Office Suite.
- Excellent organizational and multitasking abilities.
- Strong attention to detail and problem-solving skills.
- Ability to handle confidential information with discretion.
- Experience supporting senior executives or directors is an advantage.
What We Offer:
- A varied and engaging role within a friendly, professional team.
- Competitive salary based on experience.
- Opportunities for growth and professional development.
- Some flexible working options.
If you are a detail-oriented and proactive individual with a passion for getting businesses organised, we’d love to hear from you!
How to Apply:
Please send your CV and a cover letter outlining your suitability for the role to admin@hjce.co.uk
Operations/Finance & Personal Assistant employer: HJ Consulting Engineers Ltd
Contact Detail:
HJ Consulting Engineers Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations/Finance & Personal Assistant
✨Tip Number 1
Familiarise yourself with the specific accounting software mentioned in the job description, such as Xero or QuickBooks. Having hands-on experience or even completing a short online course can give you an edge and show your commitment to the role.
✨Tip Number 2
Research HJ Consulting Engineers and understand their projects and values. Tailoring your conversation during the interview to reflect your knowledge about their work will demonstrate your genuine interest in the company.
✨Tip Number 3
Prepare examples from your past experiences that showcase your organisational skills and ability to manage multiple tasks. Being able to discuss specific situations where you excelled in these areas will make you stand out.
✨Tip Number 4
Network with professionals in the civil and structural engineering field. Engaging with industry-related groups on platforms like LinkedIn can provide insights and potentially lead to referrals, increasing your chances of landing the job.
We think you need these skills to ace Operations/Finance & Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in finance administration and personal assistance. Emphasise any previous roles where you managed diaries, invoicing, or bookkeeping tasks.
Craft a Compelling Cover Letter: In your cover letter, clearly outline why you're a great fit for the Operations/Finance & Personal Assistant role. Mention specific skills like proficiency in accounting software and your ability to handle confidential information.
Showcase Your Organisational Skills: Provide examples in your application that demonstrate your organisational abilities and attention to detail. This could include managing multiple tasks or coordinating schedules for senior executives.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at HJ Consulting Engineers Ltd
✨Showcase Your Organisational Skills
As the role requires excellent organisational abilities, be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects in the past. Highlight any tools or methods you use to stay organised.
✨Demonstrate Financial Acumen
Since the position involves finance responsibilities, brush up on your knowledge of accounting software like Xero or QuickBooks. Be ready to explain your experience with invoicing, bookkeeping, and financial reporting during the interview.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and ability to handle confidential information. Think of scenarios where you had to make quick decisions or manage sensitive data, and be ready to share how you approached those situations.
✨Research the Company Culture
Understanding HJ Consulting Engineers' values and work environment can give you an edge. Familiarise yourself with their projects and ethos, and be prepared to discuss how your personal values align with theirs during the interview.
