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- Tasks: Manage proposal development for education systems, ensuring quality and compliance.
- Company: Join the International Baccalaureate, a global leader in education services with a meaningful mission.
- Benefits: Enjoy flexible working hours, 25 days annual leave, and wellness schemes.
- Why this job: Make a difference in education while collaborating with diverse teams worldwide.
- Qualifications: Experience in proposal management and project management; degree preferred but not essential.
- Other info: Hybrid work model with monthly office presence; travel required for events.
The predicted salary is between 40000 - 52000 £ per year.
Salary: £47,000 - £53,000 (UK) or €67,000 - €84,000 (NL)
Job Type: Full-Time, Permanent position
Location: IB (International Baccalaureate) Global Centre in Cardiff, UK or The Hague, NL
Hybrid working opportunity, office presence required once per month
About the IB
The International Baccalaureate provides world-class educational services to over 5,500 schools across 159 countries. A career at IB is not just a job; it’s an opportunity to work with an innovative world leader in education services and contribute to our 50-year mission of creating a better and more peaceful world.
About the Job
The Proposal Manager is a new addition to the recently established Education Systems Solutions team within the Business Development Office. The team is focused on providing consultancy and advisory service to education systems (such as the Ministry of Education) through supporting education system engagement and the design and delivery of solutions that will lead to improvement in education.
The Proposal Manager will collaborate closely with technical experts across the organisation, in addition to Legal and Finance teams, to develop costed and high quality proposals. Additionally, the Proposal Manager will provide logistical and administrative support to the Education Systems Advisory Council, support internal governance, and support pipeline monitoring. There is a requirement to travel (estimated 10% of the time) to attend or participate in events or team retreats in addition to travel that supports customer engagement and project delivery.
Key Responsibilities
- Proposal Coordination & Oversight: Manage and oversee the proposal development process, from inception to integration into an accepted contract, ensuring all proposals meet client procurement requirements, are well-organized, and are aligned with organizational goals.
- Collaboration with Cross-functional Teams: Work closely with the Senior Solutions Managers and other experts to integrate technical insights and innovative solutions into proposals. Collaborate with Legal and Finance departments to ensure compliance with all contractual, legal, and financial guidelines and minimising risks.
- Compliance and Quality Assurance: Ensure proposals adhere to external compliance, requirements, procurement, regulations, and submission deadlines which may vary between customers. Conduct thorough reviews of proposals to verify their structure, clarity, and completeness. Manage revisions and feedback loops from both internal and external stakeholders, refining proposals to meet the highest quality standards.
- Proposal Costing and Pricing: Ensure proposals are costed and priced appropriately for the solution and in line with expected client requirements. Lead the development of, and subsequently manage, an effective costing and pricing tool.
- Process Improvement and Best Practice: Develop, implement, and continuously improve proposal development processes, templates, and tools to streamline workflows and increase proposal success rates.
About You
- Experience in proposal development and/or management, particularly related to proposals for education systems, governments, international organizations, or non-profit entities.
- Experience of developing compliant and high-quality proposals in collaboration with cross-functional teams, including legal and finance stakeholders.
- Understanding of procurement processes and requirements within international contexts.
- Project management experience, with a track record of managing multiple proposals simultaneously.
- Understanding of tax and legal requirements of international projects would be desirable but not essential.
- Degree (or equivalent) educated with a degree in a relevant field ie. Business, Communications, Public Administration desirable but not essential.
- Proficient in project management tools and software is desirable but not essential.
- Proficient in writing in French, Spanish or Arabic is highly desirable.
In addition to your salary, we offer an attractive range of benefits including:
- IB Pension.
- Enhanced family friendly benefits.
- 25 Days annual leave, plus public holidays, with the choice to buy up to 5 days additional annual leave.
- Life assurance, for NL employees we offer Health Insurance and Disability Insurance.
- Flexible working hours.
- Paid volunteering leave.
- Excellent continuous professional development.
- 1.5 % Flexible benefits allowance.
- Health and wellness schemes.
- Cycle to Work scheme and for NL employees we offer Travel and work from home allowance.
Applications are being received until 17 February 2025 at 23:59 (GMT). Please include a Cover Letter and your CV in your application. Interview dates anticipated to be 10th & 11th March 2025.
We are committed to building a working environment that values respect, diversity, and compassion. The International Baccalaureate is proud to be an equal opportunities employer and we welcome applications from all suitably qualified applicants.
Proposal Manager employer: International Baccalaureate Organization
Contact Detail:
International Baccalaureate Organization Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Proposal Manager
✨Tip Number 1
Familiarise yourself with the International Baccalaureate's mission and values. Understanding their commitment to education and global impact will help you align your discussions and demonstrate your passion for their work during interviews.
✨Tip Number 2
Network with professionals in the education sector, especially those who have experience with proposal management or have worked with international organisations. This can provide you with valuable insights and potentially lead to referrals.
✨Tip Number 3
Brush up on your project management skills and tools, as these are crucial for the Proposal Manager role. Being able to discuss specific methodologies or software you’ve used can set you apart from other candidates.
✨Tip Number 4
Prepare to discuss your experience with cross-functional collaboration. Think of examples where you've successfully worked with legal and finance teams to develop proposals, as this is a key aspect of the role.
We think you need these skills to ace Proposal Manager
Some tips for your application 🫡
Tailor Your Cover Letter: Make sure to customise your cover letter for the Proposal Manager position. Highlight your relevant experience in proposal development and management, particularly in education systems or international organisations. Use specific examples to demonstrate how your skills align with the job requirements.
Showcase Collaboration Skills: Emphasise your ability to work with cross-functional teams in your CV and cover letter. Provide examples of past experiences where you collaborated with legal and finance departments to develop compliant proposals, as this is a key aspect of the role.
Highlight Compliance Knowledge: Since the role requires adherence to procurement processes and compliance standards, make sure to mention any relevant experience you have in these areas. This could include managing proposals that meet specific legal and financial guidelines.
Proofread for Clarity and Quality: Before submitting your application, thoroughly proofread your CV and cover letter. Ensure that they are well-structured, clear, and free from errors. This reflects your attention to detail, which is crucial for the Proposal Manager role.
How to prepare for a job interview at International Baccalaureate Organization
✨Understand the Proposal Development Process
Familiarise yourself with the entire proposal development process, from inception to contract integration. Be prepared to discuss how you would manage this process and ensure compliance with client procurement requirements.
✨Showcase Collaboration Skills
Highlight your experience working with cross-functional teams, especially with legal and finance departments. Be ready to provide examples of how you've successfully integrated technical insights into proposals.
✨Demonstrate Compliance Knowledge
Make sure you understand the importance of compliance in proposal development. Be prepared to discuss how you ensure proposals meet external requirements and submission deadlines, and how you handle revisions and feedback.
✨Discuss Costing and Pricing Strategies
Be ready to talk about your experience with proposal costing and pricing. Discuss any tools or methods you've used to develop effective costing strategies that align with client expectations.
