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- Tasks: Join us as an Admin Assistant, managing referrals and supporting the Cardiology team.
- Company: Brook Street is dedicated to nurturing talent in a vibrant healthcare environment.
- Benefits: Enjoy flexible working hours and a competitive pay rate while gaining valuable experience.
- Why this job: Make a real impact in your community while developing essential skills in a supportive setting.
- Qualifications: Relevant admin experience and proficiency in Microsoft Office are required.
- Other info: This is a temporary position with opportunities for growth and development.
The predicted salary is between 24000 - 36000 £ per year.
Are you ready to kickstart your career in a vibrant and supportive environment? We are seeking an Administrative Assistant to join our dynamic team at Craigavon Area Hospital Department. This is an exciting opportunity to make a meaningful impact while developing your skills.
Position: Administrative Assistant
Location: Craigavon Area Hospital Department
Hours: 32.5 hours per week (exclusive of meal times)
Pay: Competitive
Type: Temporary, with flexible working provisions available
Start Date: As soon as possible
What You'll Do:
- Referral Management: Register incoming referrals for Cardiac investigations on the computerised system (TOMCAT) and add to relevant waiting lists.
- Protocol Compliance: Ensure that all referrals are processed in line with protocols for timely prioritisation (Urgent, managed, and routine).
- Booking Implementation: Fully implement booking using the waiting list by contacting patients as required and issuing letters.
- Telephone Communication: Answer calls and deal with inquiries from various callers, including the public and other Trust staff.
- Conflict Resolution: Use interpersonal skills to defuse complex or contentious calls.
- Appointment Notifications: Assist in notifying of cancelled appointments and record information on TOMCAT regarding specific Cardiac Investigation results.
- Record Management: Maintain, update, file, and retrieve departmental records, both manual and electronic.
- Administrative Support: Provide cover for colleagues within the Cardiology department as required.
Who You Are:
- You have relevant qualifications and experience in administrative roles.
- You possess excellent organisational skills and attention to detail.
- You are proficient in Microsoft Office applications and can manage multiple tasks efficiently.
Why Join Us?
At Brook Street, we believe in fostering talent and providing opportunities for growth. This role not only allows you to contribute meaningfully to our community but also offers a supportive environment where your skills can shine!
Ready to Make an Impact? Don't let this opportunity pass you by! Submit your up-to-date CV or contact Jake Knocker at Brook Street for more information.
Band 3 Admin Assistant employer: Virtual Bridges
Contact Detail:
Virtual Bridges Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Band 3 Admin Assistant
✨Tip Number 1
Familiarise yourself with the TOMCAT system mentioned in the job description. Understanding how to navigate and use this software will give you a significant advantage during the interview process.
✨Tip Number 2
Brush up on your telephone communication skills. Since the role involves handling inquiries and potentially contentious calls, practising how to remain calm and professional under pressure can set you apart from other candidates.
✨Tip Number 3
Highlight any previous experience you have in referral management or similar administrative roles. Be prepared to discuss specific examples of how you've successfully managed tasks that align with the responsibilities outlined in the job description.
✨Tip Number 4
Demonstrate your organisational skills by preparing a mock schedule or task list that showcases your ability to manage multiple priorities. This will show your potential employer that you can handle the demands of the role effectively.
We think you need these skills to ace Band 3 Admin Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience and skills that align with the job description. Emphasise your proficiency in Microsoft Office and any experience with referral management or record keeping.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the organisation. Mention specific examples of how your skills and experiences make you a great fit for the Administrative Assistant position at Craigavon Area Hospital.
Highlight Organisational Skills: In your application, be sure to mention your organisational skills and attention to detail. Provide examples of how you've successfully managed multiple tasks in previous roles, as this is crucial for the position.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at Virtual Bridges
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of the Administrative Assistant position. Familiarise yourself with tasks like referral management and protocol compliance, as this will show your genuine interest in the role.
✨Showcase Your Organisational Skills
During the interview, highlight your organisational skills and attention to detail. Prepare examples from your past experiences where you successfully managed multiple tasks or maintained records efficiently.
✨Demonstrate Communication Skills
Since the role involves answering calls and dealing with inquiries, be ready to discuss how you handle communication. Share examples of how you've resolved conflicts or dealt with challenging situations in a professional manner.
✨Familiarise Yourself with TOMCAT
If possible, learn about the TOMCAT system mentioned in the job description. Even basic knowledge can impress the interviewers and demonstrate your proactive approach to preparing for the role.
