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For Companies At a Glance
- Tasks: Support legal teams with admin tasks, file management, and client interactions.
- Company: Join a dynamic law firm that partners with SMEs and finance clients.
- Benefits: Enjoy hybrid working, private healthcare, and 25 days holiday.
- Why this job: Be part of a growing firm where your contributions make a real impact.
- Qualifications: Legal admin experience and strong communication skills are essential.
- Other info: Located in London EC1R, close to Farringdon Station.
The predicted salary is between 24000 - 28800 £ per year.
The Company: Our client is a fast-growing, progressive law firm. They work closely with SMEs, banking & finance clients, debt collection companies, High Court Enforcement Agencies and Insolvency Practitioners.
The Job: On behalf of this client, we are seeking a Legal Secretary / PA. Due to their growth, they are seeking an Administrator with legal experience (or professional services experience) to support them with all daily legal administrative tasks.
Responsibilities will include:
- File Management including setting up new files and ensuring AML checks are completed, closing files, and archiving matters and sending the files to storage.
- Saving and updating documents to the case management system, Visualfiles.
- Producing correspondence.
- Answering the front door on occasions, greeting clients, dealing with couriers, etc.
- Arranging refreshments for meetings and preparing the boardroom.
- CE-filing documents on the Court system.
- Photocopying, paginating, scanning, and printing.
- Preparing bundles using Bundledocs as per fee earner instructions.
- Ordering office supplies when required.
- Expenses for fee earners.
The Person: For this role, our client is seeking someone who has gained legal administration, assistant, or secretarial experience. They are also seeking someone who can:
- Work in a team and as an individual.
- Demonstrate good written and verbal English communication skills and the ability to relate to people at all levels.
- Exhibit a professional telephone manner and the ability to take messages efficiently.
- Show excellent organisational skills.
- Demonstrate the ability to multi-task.
- Use initiative and prioritise work.
- Work under pressure and maintain deadlines.
The Salary: £30-32,000.
The Location: London EC1R (near Farringdon Station) – Hybrid working.
The Benefits: Pension, Private Healthcare, Critical Illness, Life Assurance, 25 days holiday.
The Hours: Monday – Friday 9am – 5.30pm (4 days in the office (Mondays essential) and 1 day from home).
Legal Secretary / PA employer: Alexander Mae (Bristol) Ltd
Contact Detail:
Alexander Mae (Bristol) Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary / PA
✨Tip Number 1
Familiarise yourself with the specific legal software mentioned in the job description, such as Visualfiles and Bundledocs. Having a solid understanding of these tools will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Network with professionals in the legal field, especially those who work in similar roles. Attend industry events or join online forums to connect with others who can provide insights or even refer you to opportunities within their firms.
✨Tip Number 3
Prepare for potential interview questions by practising scenarios related to file management and client interaction. Being able to articulate your experience in these areas will show that you understand the role's demands and are ready to contribute.
✨Tip Number 4
Research the law firm’s culture and values to tailor your approach during interviews. Understanding their focus on SMEs and financial clients can help you align your responses and demonstrate how you can support their growth effectively.
We think you need these skills to ace Legal Secretary / PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant legal administration experience. Focus on skills like file management, document production, and any specific software knowledge such as Visualfiles or Bundledocs.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the firm. Mention how your previous experience aligns with the responsibilities listed in the job description, particularly your ability to multi-task and work under pressure.
Showcase Communication Skills: Since good written and verbal communication is essential, ensure your application is free from errors. Use clear and professional language, and consider including examples of how you've effectively communicated in past roles.
Highlight Organisational Abilities: Demonstrate your organisational skills by providing specific examples in your application. Mention instances where you successfully managed multiple tasks or met tight deadlines, as this will resonate well with the firm's requirements.
How to prepare for a job interview at Alexander Mae (Bristol) Ltd
✨Showcase Your Legal Knowledge
Make sure to brush up on legal terminology and processes relevant to the role. Demonstrating your understanding of legal administration will impress the interviewers and show that you are serious about the position.
✨Highlight Organisational Skills
Prepare examples from your past experience where you successfully managed multiple tasks or projects. This will help illustrate your ability to prioritise work and maintain deadlines, which is crucial for a Legal Secretary/PA.
✨Practice Professional Communication
Since the role requires excellent written and verbal communication skills, consider practising common interview questions. Focus on articulating your thoughts clearly and professionally, as this will reflect your telephone manner and client interaction skills.
✨Demonstrate Teamwork and Initiative
Be ready to discuss instances where you worked effectively in a team or took the initiative in your previous roles. This will show that you can collaborate well with others while also being proactive in your responsibilities.
