Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Provide admin support to a dynamic legal team in renewable energy and strategic land.
- Company: Join Gillespie Macandrew, a leading Scottish legal firm focused on private clients and property law.
- Benefits: Enjoy flexible working options, competitive pay, and a supportive work environment.
- Why this job: Be part of impactful projects and develop your career in a modern, collaborative setting.
- Qualifications: Experience in a similar role, strong communication skills, and proficiency in Microsoft Office required.
- Other info: Office-based with options for full-time, part-time, or flexible working arrangements.
The predicted salary is between 28800 - 43200 £ per year.
Gillespie Macandrew is a successful independent Scottish legal firm with a strong focus on private client and property-related legal work. Our strategy focuses on 4 core sectors: Private Client, Land & Rural Business, Renewable Energy and Commercial Real Estate. To clients in these sectors, the firm offers a comprehensive range of legal services spread across 8 practice teams. With over 180 Partners and staff, we operate from offices in Edinburgh, Glasgow and Perth.
The Energy & Strategic Land team at Gillespie Macandrew is involved in some of the UK’s largest renewable energy developments onshore and offshore as well as strategic land and infrastructure.
We now have an excellent opportunity for an experienced legal administrator to become a valued member of the growing team, which includes solicitors, paralegals and trainees. The successful candidate will provide comprehensive administrative support and assist with the smooth operation of our service to clients and to the business. It is an opportunity to support with some of the firm’s most valued clients and projects. We envisage a varied workload due to the nature of our client base.
Some of the key duties and responsibilities will include:
- Managing mail, call handling and message taking, supporting our responsive team.
- Assisting with client onboarding and AML, Letters of Engagement, and related communications.
- Joining daily team calls, and some external calls, recording and assisting with action points.
- Assisting with responsive and accurate client and project reporting.
- Point person for invoicing and liaison with our financial administration.
- Assisting with Virtual Data Rooms administration and maintenance.
- Assisting with presentations and credentials for business development.
- Travel and accommodation arrangements, and team meetings/outings.
- Liaising with our management teams to ensure full and timeous compliance in all areas.
- Assisting with routine legal tasks.
- Assist with title deed administration and preparation of inventories.
We envisage the successful candidate to have experience in a similar role, ideally within a law firm or professional services environment. The role requires a highly motivated and pro-active team player with the ability to organise and prioritise workload to an exceptional standard. The successful applicant will possess excellent communication skills, both written and verbal with the ability to build and maintain collaborative and professional working relationships. It is also important for the candidates to have strong attention to detail skills with the competence to produce accurate letters, reports, presentations as well as being proficient in Microsoft Office packages. Experience with iManage document management and 3E practice management systems would be an advantage.
This is an office based position, however consideration will also be given to full time, part-time and flexible working offering a degree of flexibility in your place of work. This is a fantastic opportunity to develop your career in a modern, professional and rewarding environment, supported by a competitive remuneration and benefits package.
Contact Detail:
GILLESPIE MCANDREW LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Administrator - Energy & Strategic Land team
✨Tip Number 1
Familiarise yourself with the renewable energy sector and strategic land issues. Understanding the current trends and challenges in these areas will help you engage in meaningful conversations during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Network with professionals in the legal and energy sectors. Attend industry events or join relevant online forums to connect with people who can provide insights about the firm and the role, which could give you an edge in your application.
✨Tip Number 3
Brush up on your Microsoft Office skills, especially Excel and PowerPoint, as these are crucial for reporting and presentations. Consider taking a short course if you feel you need to enhance your proficiency.
✨Tip Number 4
Prepare to discuss your organisational skills and how you've managed multiple tasks in previous roles. Be ready to provide specific examples that showcase your ability to prioritise and maintain attention to detail, as these are key attributes for the position.
We think you need these skills to ace Legal Administrator - Energy & Strategic Land team
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in legal administration, particularly within a law firm or professional services environment. Emphasise your organisational skills and any experience with client onboarding and compliance.
Craft a Compelling Cover Letter: Write a cover letter that showcases your motivation for the role and your understanding of the Energy & Strategic Land team’s work. Mention specific skills that align with the job description, such as communication skills and attention to detail.
Highlight Relevant Skills: In your application, be sure to mention your proficiency in Microsoft Office and any experience with document management systems like iManage or practice management systems like 3E. These are key skills for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this position.
How to prepare for a job interview at GILLESPIE MCANDREW LLP
✨Research the Firm
Before your interview, take some time to research Gillespie Macandrew. Understand their core sectors, particularly in renewable energy and strategic land. This will help you demonstrate your interest in the firm and how your skills align with their goals.
✨Showcase Your Organisational Skills
As a legal administrator, strong organisational skills are crucial. Be prepared to discuss specific examples from your past experience where you successfully managed multiple tasks or projects simultaneously, highlighting your ability to prioritise effectively.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities and how you handle client interactions. Think of situations where you had to resolve issues or improve processes, and be ready to share these experiences.
✨Demonstrate Attention to Detail
Attention to detail is key in this role. Bring examples of your work that showcase your ability to produce accurate documents, reports, or presentations. Discuss how you ensure quality and accuracy in your administrative tasks.
