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- Tasks: Support two Directors with admin tasks, manage diaries, and coordinate meetings.
- Company: Join a dynamic team in West Malling focused on collaboration and support.
- Benefits: Enjoy a temporary role with flexible hours and a supportive work environment.
- Why this job: Gain valuable experience while working in a diverse and inclusive culture.
- Qualifications: Must be organised, detail-oriented, and proficient in Microsoft Office.
- Other info: This is a 6-month temporary position; apply now to kickstart your career!
The predicted salary is between 24000 - 36000 £ per year.
Our client based in West Malling is seeking a Team Assistant to join their team. This is a temporary position, duration circa 6 months.
Hours: Monday to Friday
Duties:
- Provide proactive administrative support to two Directors and the wider team.
- Manage complex and busy diaries, including scheduling meetings, appointments, and travel arrangements.
- Act as the first point of contact for internal and external communications, handling queries and correspondence professionally.
- Organise and prepare meeting agendas, take minutes, and follow up on action points.
- Coordinate team meetings, events, and away days, both virtual and in-person.
- Maintain accurate records, filing systems, and ensure all documentation is up to date and well-organised.
- Support with document production, including formatting reports, presentations, and internal communications.
- Monitor and manage shared inboxes, responding or redirecting as appropriate.
- Provide general office support such as ordering supplies, managing post, and liaising with suppliers or facilities where required.
- Assist with onboarding new team members and coordinating team-wide initiatives.
- Undertake ad-hoc administrative tasks and project support as needed to ensure smooth team operations.
The successful candidate:
- Organised
- Attention to detail
- Great communication skills
- Proficient in Microsoft Office
If this role is of interest to you, please apply now with your up-to-date CV!
PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Team Assistant - Immediate Start employer: Huntress - Maidstone
Contact Detail:
Huntress - Maidstone Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Assistant - Immediate Start
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, particularly Microsoft Office. Being proficient in these applications will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've managed busy schedules or coordinated events in the past. This will show that you can handle the demands of supporting two Directors effectively.
✨Tip Number 3
Practice your communication skills by engaging in mock conversations or role-playing scenarios where you handle queries or correspondence. This will help you feel more comfortable acting as the first point of contact for internal and external communications.
✨Tip Number 4
Research the company culture and values of the organisation you're applying to. Understanding their ethos will allow you to tailor your approach and demonstrate how you can contribute positively to the team environment.
We think you need these skills to ace Team Assistant - Immediate Start
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the duties of a Team Assistant. Emphasise your organisational skills, attention to detail, and proficiency in Microsoft Office.
Craft a Strong Cover Letter: Write a cover letter that showcases your communication skills and explains why you are the perfect fit for this temporary position. Mention your ability to manage busy diaries and handle internal and external communications effectively.
Highlight Relevant Experience: In your application, include specific examples of past roles where you provided administrative support, managed meetings, or coordinated events. This will demonstrate your capability to handle the responsibilities outlined in the job description.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the role of a Team Assistant.
How to prepare for a job interview at Huntress - Maidstone
✨Showcase Your Organisational Skills
As a Team Assistant, being organised is key. Prepare examples of how you've successfully managed busy schedules or complex projects in the past. This will demonstrate your ability to handle the demands of the role.
✨Communicate Clearly and Professionally
Since you'll be the first point of contact for communications, practice articulating your thoughts clearly. Use concise language and maintain a professional tone during the interview to reflect the communication skills required for the job.
✨Familiarise Yourself with Microsoft Office
Proficiency in Microsoft Office is essential for this role. Brush up on your skills, especially in Word and Excel, and be ready to discuss how you've used these tools in previous positions to support your team.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you had to manage conflicting priorities or resolve issues within a team. This will help you illustrate your capability to handle the responsibilities of the position.
