Purchase Ledger Assistant

The Purchase Ledger Assistant plays a vital role in supporting the day-to-day financial operations of the company. This position is primarily responsible for assisting with purchase ledger processes, maintaining accurate financial records, and providing administrative support to the Finance Manager. The role also involves close collaboration with other departments and members of the wider finance team across the Alpine Group.

This role requires strong organisational and time management skills, along with a high level of accuracy and attention to detail. The position relies on a solid foundation in administration, bookkeeping, and data analysis, as well as proficiency in a range of IT systems. A methodical and proactive approach to problem-solving is also important for effectively supporting the finance function.

• Maintain accurate financial records and ensure all financial transactions are properly documented.
• Record financial transactions in the company’s accounting software – NetSuite.
• Process invoices, ensuring timely payments to subcontractors and suppliers.
• Liaise with the procurement team to ensure that “on hold” invoices are being reviewed for approval.
• Perform monthly supplier statement reconciliations and follow up on any discrepancies.
• Prepare payment run files for approval and bank upload.
• Resolve supplier queries.
• Assist with month-end closing tasks.
• Monitor overhead expenses to ensure that they are in line with budget.
• Review employee expenses submissions to ensure they are in line with the company’s expenses policy.
• Organise and maintain financial documents for easy access, audit readiness and regulatory compliance.
• Respond to financial queries from team members or external stakeholders in a timely manner.
• Provide general administrative support, including ad hoc administrative tasks e.g. booking group travel arrangements – hotels/flights and arrange company vehicle servicing/MOT.

• Strong attention to detail.
• Excellent communication and interpersonal skills.
• Ability to prioritise workload and meet deadlines.
• Proficiency in accounting software (preferably NetSuite) and Microsoft Office Suite.
• A team-oriented mindset with a proactive approach.
• Approachable, well organised and have excellent time management skills.
• Good background in administration, bookkeeping, various IT systems and data analysing with an excellent eye for detail.

• 25 days Annual Leave (increasing with length of service).
• Holiday Purchase Scheme.
• Company Bonus Scheme.
• Annual Pay Reviews.
• Health Cash Plan.
• Pension.
• Enhanced Sick Pay.
• Enhanced Maternity, Paternity & Shared Parental Pay.
• Company Events!

Due to the high volume of applications, we regret that we are unable to contact all candidates individually. If you have not heard from us within two weeks of the closing date, please assume your application has been unsuccessful. Please note that the closing date is given as a guide. We reserve the right to close this vacancy early if we receive sufficient applications for the role, therefore, if you are interested, please submit your application as early as possible.