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For Companies At a Glance
- Tasks: Manage outbound flow, ensure timely deliveries, and prepare shipping documents.
- Company: Join Pixi Beauty, a rapidly growing independent beauty brand with a stellar global reputation.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and development.
- Why this job: Be part of a passionate team making waves in the beauty industry while honing your logistics skills.
- Qualifications: Experience in logistics, strong communication, and excellent organisational skills are essential.
- Other info: Previous beauty sector experience is a plus; a positive attitude is key!
The predicted salary is between 36000 - 60000 £ per year.
As one of the fastest growing independent beauty brands, Pixi Beauty has built an incredible worldwide reputation and is quickly becoming one of the most recognised brands in the industry. Due to our continued success, we are expanding and looking for a talented Operations Coordinator to join our team.
We are looking for an experienced and skilled Operations Coordinator to assist in the management of outbound flow to our customers, ensuring effective and efficient throughput in the warehouse and on-time delivery to our customers. This individual will be responsible for:
- Sending shipping advice notices to the warehouses.
- Assisting with the flow and transit times to ensure on-time delivery.
- Updates to the sales team on order status.
- Generation of shipping documents such as commercial invoices and packing lists.
Having strong communication and organisation skills are essential for success within this role.
Key Job Responsibilities:
- Communication of customer shipping orders to warehouses.
- Entering SO’s committed in company portal and logged by Warehouses.
- Ensuring prompt delivery/collection of shipments through fluid follow-up measures.
- Tracking shipments to meet customer delivery requirements.
- Preparing documents, packing lists, commercial invoices and shipping instructions.
- Updating new shipping manuals and ensuring compliance to established requirements.
- Weekly reconciliation of inventory within the system and investigation of miss-alignment.
- Responding to sales team questions and enquiries feeding back on status of deliveries.
- Management of Logistics inbox, responding and filing of emails.
- Assisting with chargebacks and customer claim investigations, managing the log and keeping the Finance team updated.
- Performing the Ops administrative tasks required to manage key accounts.
- Preparing reports for Senior Management, when appropriate.
- Assisting with special events, send outs, bundle formations and all other Pixi Ltd company initiatives.
Essential Skills Required:
- Proven experience in a Logistics role.
- Must have an eye for detail, superb organisational skills and administrative abilities.
- Must have excellent communication skills.
- Must have excellent Excel and Microsoft Office skills.
- Must have a willingness to learn and have a positive team player attitude.
- Previous experience in the Beauty and skincare sector preferable.
Operations Outbound Coordinator/Manager employer: Pixi Inc.
Contact Detail:
Pixi Inc. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Outbound Coordinator/Manager
✨Tip Number 1
Familiarise yourself with the beauty and skincare industry. Understanding the products and market trends will help you communicate effectively with both the sales team and warehouses, showcasing your passion for the brand.
✨Tip Number 2
Brush up on your Excel and Microsoft Office skills. Being proficient in these tools is crucial for managing shipping documents and preparing reports, so consider taking a quick online course to enhance your abilities.
✨Tip Number 3
Network with professionals in logistics and the beauty industry. Attend relevant events or join online forums to connect with others who can provide insights or even refer you to opportunities at Pixi Beauty.
✨Tip Number 4
Prepare to demonstrate your organisational skills during the interview. Think of specific examples from your past experience where you successfully managed logistics or improved processes, as this will highlight your suitability for the role.
We think you need these skills to ace Operations Outbound Coordinator/Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in logistics and operations. Emphasise your organisational skills, attention to detail, and any previous roles in the beauty or skincare sector.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the beauty industry and your understanding of the role. Mention specific examples of how your skills align with the responsibilities listed in the job description.
Highlight Communication Skills: Since strong communication is essential for this role, provide examples in your application that demonstrate your ability to communicate effectively with teams and customers, especially in logistics contexts.
Showcase Technical Proficiency: Mention your proficiency in Excel and Microsoft Office in your application. If you have experience with logistics software or systems, be sure to include that as well, as it will strengthen your application.
How to prepare for a job interview at Pixi Inc.
✨Showcase Your Logistics Experience
Make sure to highlight your previous experience in logistics roles during the interview. Be prepared to discuss specific examples of how you've managed outbound flow, tracked shipments, and ensured on-time delivery.
✨Demonstrate Communication Skills
Since strong communication is essential for this role, practice articulating your thoughts clearly. Prepare to explain how you've effectively communicated with teams and customers in past positions, especially regarding order statuses and shipping updates.
✨Prepare for Excel and Microsoft Office Questions
Given the importance of Excel and Microsoft Office skills, brush up on your knowledge of these tools. Be ready to discuss how you've used them in previous roles, perhaps in preparing reports or managing inventory.
✨Emphasise Your Attention to Detail
This role requires a keen eye for detail, so be prepared to provide examples of how you've demonstrated this skill in your work. Discuss any processes you've implemented to ensure accuracy in shipping documents or inventory management.
