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- Tasks: Manage office operations, finances, and support a friendly team.
- Company: Join a well-established company specialising in bespoke metalwork since 1985.
- Benefits: Enjoy a supportive team, full training, pension, and free parking.
- Why this job: Be part of a collaborative culture with opportunities for growth and skill development.
- Qualifications: 3+ years in bookkeeping, Microsoft Office skills, and Sage experience required.
- Other info: Immediate start available; equal opportunity employer.
The predicted salary is between 30420 - 34476 £ per year.
An excellent opportunity for an Experienced Office Manager to join a well-established company.
Job Type: Full-Time, Permanent.
Salary: £30,420 - £34,476 Per Annum, Depending on Experience.
Location: Hereford HR2.
Schedule: Monday – Friday.
About the Company: Formed originally in June 1985, they are able to undertake a wide variety of contracts both big and small to include such items as tanks, platforms, pipework, handrailing, staircases, security shutters, gates and balustrades to name but a few and provide the highest quality bespoke metalwork from one-offs to ongoing contracts.
They are looking for an Office Manager to join their friendly team ensuring the smooth day to day running of the office. This role includes administrative responsibilities, financial management and general office support.
Role Responsibilities:
- Sales ledger: processing sales invoices, credit notes and customer statements, performing credit control and resolving any customer discrepancies.
- Purchase ledger: processing invoices, reconciling supplier statements and resolving discrepancies with suppliers.
- Typing quotes, method statements and risk assessments as and when required.
- Working closely with customers to ensure all requirements are met to a high standard and dealing with queries which may arise from time to time.
- Maintaining accurate records and various databases including job cards, quotes and purchase orders.
- Mentoring and assisting staff with training as necessary.
- Ordering consumables and monitoring stock levels.
- Maintaining Financial Records: petty cash, expenses, processing payments, income and receipts, credit card transactions and bank reconciliation.
- Producing management reports to the Managing Director to analyse various aspects of business performance.
- Managing payroll using Sage 50cloud payroll software; pension uploads, P60’s and statutory year-end returns, tax code changes, starter and leaver forms, maintaining employee records and engaging with HMRC, Sage and NEST and compliance with GDPR.
- Quarterly VAT Return submission.
- Assisting Accountants with Year End.
- Responsible for maintaining compliance with UKCA marking to BS EN 1090 keeping all documentation updated and organised to ensure excellence and quality across all processes including purchase orders, material traceability and non-conformities to meet specific standards in the preparation of an annual audit.
- To assist in providing an outstanding Health and Safety focus throughout the company, to ensure all legislation, compliance and standards are adhered to, submitting documents and necessary paperwork to SafeContractor annually to maintain accreditation.
Candidate Requirements:
- Microsoft Office and Outlook
- Sage 50 Accounts and Payroll software (or equivalent)
- Minimum of 3 years’ experience in a bookkeeping or accounts role
- Desired qualifications to AAT Level
- Ability to work within a small team and independently
- Strong attention to detail
- Organised and able to meet deadlines and prioritise workload
- Deal with workday interruptions due to varying duties
- Approachable with a willingness to help
- Trustworthiness, efficiency, confidentiality and reliability
- Great communication skills
Company Benefits:
- A supportive and collaborative team environment
- Full training will be provided
- Immediate start
- Company Pension
- Free on-site parking
If you feel that you have the relevant skills/attributes to fulfil this role then please apply now!
The company is an Equal Opportunity Employer that does not discriminate based on race, religion, sexual orientation, age or disability. The employer welcomes applications from all candidates who match their requirements and their decision for employment will be based purely on your skills/qualifications.
Office Manager employer: Recruitment Helpline
Contact Detail:
Recruitment Helpline Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, particularly Sage 50 Accounts and Payroll. If you haven't used it before, consider taking a short online course or tutorial to get a basic understanding of its functionalities.
✨Tip Number 2
Highlight your experience in financial management and bookkeeping during any networking opportunities. Engage with professionals in similar roles on platforms like LinkedIn to gain insights and potentially get referrals.
✨Tip Number 3
Prepare to discuss your organisational skills and how you've managed multiple tasks in previous roles. Think of specific examples where you successfully prioritised your workload and met deadlines, as this will resonate well with the hiring team.
✨Tip Number 4
Research the company’s history and their projects to understand their values and work culture. This knowledge will help you tailor your conversation during interviews and show that you're genuinely interested in being part of their team.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management, bookkeeping, and financial management. Use keywords from the job description to demonstrate that you meet the specific requirements.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention your experience with Sage 50 and your ability to manage payroll and financial records, as these are crucial for the position.
Highlight Relevant Skills: In your application, emphasise skills such as attention to detail, organisation, and communication. Provide examples of how you've successfully managed similar responsibilities in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail, which is essential for an Office Manager.
How to prepare for a job interview at Recruitment Helpline
✨Showcase Your Organisational Skills
As an Office Manager, you'll need to demonstrate your ability to keep things running smoothly. Prepare examples of how you've successfully managed multiple tasks or projects in the past, highlighting your organisational skills and attention to detail.
✨Familiarise Yourself with Financial Management
Since the role involves financial responsibilities, brush up on your knowledge of bookkeeping and accounting software like Sage 50. Be ready to discuss your experience with sales and purchase ledgers, as well as any relevant qualifications you may have.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific situations, such as resolving discrepancies with suppliers or managing payroll issues. Think through potential scenarios and how you would approach them, demonstrating your problem-solving skills.
✨Emphasise Your Communication Skills
Strong communication is key in this role, especially when liaising with customers and team members. Be prepared to share examples of how you've effectively communicated in previous roles, whether it's through written reports or verbal interactions.
