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- Tasks: Manage invoicing and logistics for exciting restaurant projects across the globe.
- Company: Join a fast-growing, innovative restaurant group known for iconic designs.
- Benefits: Enjoy a collaborative team environment and opportunities for personal growth.
- Why this job: Be part of unique projects from concept to completion in a vibrant culture.
- Qualifications: 3+ years in Purchasing, Finance, or Admin; strong Excel and communication skills required.
- Other info: Based in Soho, London with travel to restaurants; ideal for detail-oriented individuals.
The predicted salary is between 28800 - 43200 £ per year.
This fast expanding, successful and super-cool restaurant group are looking for an FF&E Purchasing Coordinator to join their busy team and manage all the Invoicing and Logistics across projects throughout the EU, UK, Middle East and US. This is an opportunity to work on iconic and bespoke projects with involvement from concept through to completion and an exciting time to be part of the success of the company.
Experience: 3+ years of experience in either Purchasing, Finance or Admin in the Interiors or Design sector. Please note, this is a purely administrative role and not a designer or creative role.
Responsibilities:
- Ordering - Invoicing - Logistics
- Raising and managing purchase orders and invoicing, liaising with Suppliers, Designers and the Finance team
- Accurately maintaining all FF&E schedules on a daily basis
- Reporting FF&E spend to Associate
- Organise all global shipping and logistics to include the creation of all documents and import/export procedures
- Reconciling all project spends with the finance team
- Saving and recording all FF&E certification including any relevant CE or FR documents
- Assisting in any existing restaurants' embellishment requirements where needed
- Purchasing UK studio office supplies, helping with IT set ups for new designers joining the team
- Maintaining the Studio office and UK storage facility, keeping it tidy and recording/updating the inventory.
Skills:
- High proficiency in Excel, Microsoft Office and Google Documents.
- Basic Adobe Photoshop & InDesign desirable.
Abilities:
- Good knowledge of procurement and logistics process
- Work well under pressure and to deadlines
- Detail driven and strong analytical thinking
- Pragmatic with good problem-solving skills
- Level headed with a professional attitude
- Excellent communication and negotiation skills
- Good initiative as well as an ability to follow instructions
This is a very busy role which will suit somebody who is hard working, diligent, accurate and good with numbers and people! You will be working as part of a friendly and collaborative team within a unique and exciting company where your input will be valued and welcome.
Start date: ASAP
Location: Soho, London + travelling to their restaurants required
Purchasing Coordinator - Invoicing and Logistics employer: HARRISON PURSEY MEDIA SPECIALISTS
Contact Detail:
HARRISON PURSEY MEDIA SPECIALISTS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchasing Coordinator - Invoicing and Logistics
✨Tip Number 1
Familiarise yourself with the specific procurement and logistics processes relevant to the restaurant industry. Understanding the nuances of FF&E (Furniture, Fixtures & Equipment) will give you an edge in discussions during interviews.
✨Tip Number 2
Brush up on your Excel skills, especially in areas like data analysis and reporting. Being able to demonstrate your proficiency in managing and interpreting data can set you apart from other candidates.
✨Tip Number 3
Prepare examples of how you've successfully managed logistics or invoicing in previous roles. Having concrete stories ready will help you showcase your problem-solving skills and attention to detail during the interview.
✨Tip Number 4
Network with professionals in the interiors or design sector. Engaging with others in the field can provide insights into the company culture and may even lead to referrals, increasing your chances of landing the job.
We think you need these skills to ace Purchasing Coordinator - Invoicing and Logistics
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in purchasing, finance, or administration within the interiors or design sector. Emphasise your skills in invoicing and logistics, as well as your proficiency in Excel and Microsoft Office.
Craft a Strong Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention specific projects or experiences that demonstrate your ability to manage purchase orders and liaise with suppliers effectively.
Highlight Relevant Skills: In your application, clearly outline your analytical thinking, problem-solving skills, and attention to detail. These are crucial for the role and should be evident in your written communication.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your professionalism and attention to detail, which is essential for this administrative role.
How to prepare for a job interview at HARRISON PURSEY MEDIA SPECIALISTS
✨Showcase Your Experience
Make sure to highlight your 3+ years of experience in Purchasing, Finance, or Admin, especially within the Interiors or Design sector. Be prepared to discuss specific projects you've worked on and how your role contributed to their success.
✨Demonstrate Your Excel Skills
Since high proficiency in Excel is crucial for this role, be ready to discuss your experience with spreadsheets. You might even want to prepare examples of how you've used Excel to manage data or streamline processes in previous positions.
✨Prepare for Problem-Solving Scenarios
Given the emphasis on problem-solving skills, think of examples where you've successfully navigated challenges in procurement or logistics. This will show your ability to remain level-headed under pressure and find pragmatic solutions.
✨Communicate Effectively
Excellent communication and negotiation skills are key for this role. Practice articulating your thoughts clearly and confidently, and be ready to discuss how you've effectively liaised with suppliers, designers, and finance teams in the past.
