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For Companies At a Glance
- Tasks: Support the Chief Claims Officer and Chief Operations Officer with diary management and administrative tasks.
- Company: Join HDI, a global insurer with over 120 years of experience and a diverse workforce.
- Benefits: Enjoy a fixed-term contract with opportunities for professional growth and a supportive work environment.
- Why this job: Be part of a dynamic team, enhance your skills, and contribute to impactful projects.
- Qualifications: Previous experience in a similar role is preferred; strong organisational and communication skills are essential.
- Other info: This role offers a chance to work in a fast-paced environment while maintaining confidentiality.
The predicted salary is between 28800 - 43200 £ per year.
About us
HDI is a Corporate & Specialty Insurer part of the Talanx Group. With over 120 years of experience, HDI operates across five continents, around 40 countries and employs over 5,000 people worldwide.
The role
To provide administrative support to the leadership teams across Claims and Operations, supporting the UK Chief Claims Officer and UK Chief Operations Officer in a PA capacity. This position is a 14 month fixed term contract and we are ideally seeking someone that can start in June.
Key accountabilities
- Proactive organisation and diary management for the Chief Operations Officer and Chief Claims Officer including arranging internal and external meetings, coordinating schedules, meetings and appointments, preparation of agendas, documents, and materials.
- To provide practical and confidential secretarial administration support as directed by the Chief Operations Officer and Chief Claims Officer and proactively identify where additional support can be given.
- Take meeting minutes and actions and distribute to relevant stakeholders in a timely manner.
- Organisation of offsite meetings and Town Halls, providing knowledge and expertise in managing venues and costs.
- Drafting agendas, preparation, and collation of presentations.
- Create PowerPoint presentation slides for various meetings, ensuring they are to an advanced standard and consistent with the brand guidelines.
- Arranging all travel requirements across time zones, including flights, hotel bookings etc. and provide extensive travel itineraries.
- Understand the need for confidentiality.
- To provide administrative support for the wider Executive team where required to allow the team to prioritise effectively and focus on strategic, high-priority and value-adding tasks and projects.
- Proactive involvement in projects on an ad hoc basis as required.
- Provide cover for the Executive Team’s Personal Assistants where required.
Skills & experience
- Previous experience in a similar role is preferable.
- Ability to handle a varied workload and competing priorities.
- Strong diary management and scheduling.
- Professional and diplomatic when liaising with internal and external contacts.
- Ensuring all documents, correspondence, and arrangements are accurate and high-quality.
- Handling sensitive information appropriately and maintaining trust.
- Being proactive in identifying and resolving issues before they escalate.
- Skilled in Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Experience with calendar management tools and online meeting platforms.
- Comfortable handling expense systems and document management software.
- Experience in arranging complex travel itineraries, including flights, accommodation, and transfers.
- Able to shift priorities quickly and adapt to changing demands.
- Personal drive and resilience in established and new/changing situations.
- A team player with strong interest in the performance of the business as a whole.
- Bright, energetic and positive with a ‘can do’ attitude and a focus on getting things done.
Other
As an equal opportunities employer, we are committed to creating an inclusive environment for all employees, recognising that a diverse and inclusive workplace is a creative and prosperous one.
Personal Assistant to Chief Claims Officer & Chief Operating Officer employer: HDI
Contact Detail:
HDI Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant to Chief Claims Officer & Chief Operating Officer
✨Tip Number 1
Familiarise yourself with the key responsibilities of a Personal Assistant, especially in managing diaries and scheduling. This will help you demonstrate your understanding of the role during any interviews or discussions.
✨Tip Number 2
Showcase your proficiency in Microsoft Office, particularly PowerPoint, by preparing a sample presentation that aligns with the brand guidelines. This can be a great talking point to highlight your skills.
✨Tip Number 3
Network with current or former employees of HDI to gain insights into the company culture and expectations for the role. This can provide you with valuable information to tailor your approach.
✨Tip Number 4
Prepare examples of how you've handled sensitive information and maintained confidentiality in previous roles. This is crucial for a Personal Assistant position and will demonstrate your reliability.
We think you need these skills to ace Personal Assistant to Chief Claims Officer & Chief Operating Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant. Focus on your skills in diary management, travel arrangements, and handling sensitive information, as these are crucial for the role.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key accountabilities mentioned in the job description. Use examples from your past experiences to demonstrate how you can support the Chief Claims Officer and Chief Operations Officer effectively.
Highlight Technical Skills: Emphasise your proficiency in Microsoft Office and any experience with calendar management tools or online meeting platforms. Mention specific software you are comfortable with, as this is important for the role.
Showcase Your Proactivity: In your application, provide examples of how you've proactively identified and resolved issues in previous roles. This will demonstrate your ability to handle a varied workload and adapt to changing demands.
How to prepare for a job interview at HDI
✨Showcase Your Diary Management Skills
Since the role involves extensive diary management, be prepared to discuss your experience in this area. Share specific examples of how you've successfully managed competing priorities and organised schedules for senior executives.
✨Demonstrate Proactivity
The job requires a proactive approach to identifying needs and resolving issues. During the interview, highlight instances where you took the initiative to improve processes or support your team without being asked.
✨Prepare for Confidentiality Questions
Given the sensitive nature of the information you'll handle, be ready to discuss how you maintain confidentiality. Provide examples of situations where you successfully managed confidential information and built trust with your colleagues.
✨Familiarise Yourself with Microsoft Office
As the role requires advanced skills in Microsoft Office, particularly PowerPoint, ensure you can demonstrate your proficiency. Consider preparing a sample presentation to showcase your ability to create high-quality, brand-consistent slides.
