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- Tasks: Support HR functions, manage employee data, and coordinate training and recruitment.
- Company: Join a dynamic team in Aberdeen focused on delivering top-notch HR services.
- Benefits: Enjoy a temp-perm role with opportunities for growth and professional development.
- Why this job: Be part of a supportive culture that values your contributions and offers real-world impact.
- Qualifications: HR experience, knowledge of HRIS, and relevant qualifications like HNC/HND or CIPD.
- Other info: This is a permanent position with potential for career advancement.
The predicted salary is between 28800 - 43200 £ per year.
Our client is currently recruiting for the position of HR Coordinator, based in Aberdeen. This has been released on a temp-perm basis in the South of Aberdeen.
Responsibilities:
- Establish good relationships with managers and employees to ensure the delivery of a professional, confidential and value-add HR Service.
- Verify and process data in the HRIS, and other Business systems, and coordinate employee life cycle administration, e.g. onboarding, absence management (sick & better), system notifications and approvals and offboarding, maintaining HR Records, ensuring accuracy and attention to detail.
- Co-ordinate and assist onshore recruitment: onboarding and offboarding e.g. screen applications, arrange interviews, prepare offers and routine documentation and engagement of new employees.
- Support the Lead HR Business Partner with the Training/Learning Management System (LMS) project ensuring accurate data is provided to the Vendor.
- In the interim, book and manage onshore and offshore mandatory training, upload course certification, maintain training records and matrices.
- Arrange training accommodation where applicable.
- Perform regular audits on the onshore and offshore training matrices.
- Support with coordination of in-house training.
- Arrange and request onshore OEUK Medicals and Occupational Health Referrals via external providers and maintain certification.
- Carry out activities to support the annual HR cycle e.g. performance management, compensation and benefits.
- Administration of employee benefit schemes in conjunction with our benefits brokers, ensure onshore employee details are updated and maintained in the portal.
- Support with onshore payroll ensuring deadlines are met.
- Prepare and issue employee communications/letters.
- Respond to general queries and provide information to onshore employees on company policies, procedures, benefits, company schemes and systems.
- Compile regular HR/Training/Ad-hoc reports.
- Participate in various HR projects and execute assigned project activities.
- Provide HR Assistance to the emergency response organisation as required, including support, coordination and participation in the HR On call duty team.
Specific Requirements:
- Demonstrable HR Co-ordinator / Administrator experience in a similar environment.
- Experience in coordinating offshore training essential.
- Expert in HRIS systems.
- Good working knowledge of all MS Office packages.
- HNC/HND in Human Resources/Business discipline or equivalent and/or working towards CIPD qualification.
Permanent Position
If you feel that you are well suited to the above opportunity and would like to find out more then please contact Orion Group for more information or apply by forwarding your current CV quoting reference: PR/077533.
Human Resources Coordinator employer: Orion Group
Contact Detail:
Orion Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Human Resources Coordinator
✨Tip Number 1
Network with professionals in the HR field, especially those who have experience in coordinating offshore training. Attend local HR events or join online forums to connect with others and gain insights into the role.
✨Tip Number 2
Familiarise yourself with the specific HRIS systems mentioned in the job description. If possible, take online courses or tutorials to enhance your skills and demonstrate your expertise during interviews.
✨Tip Number 3
Research the company culture and values of the organisation you're applying to. Tailor your conversations during networking or interviews to show how your personal values align with theirs.
✨Tip Number 4
Prepare for potential interview questions by thinking about your past experiences in HR coordination. Be ready to discuss specific examples that highlight your attention to detail and ability to manage multiple tasks effectively.
We think you need these skills to ace Human Resources Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant HR experience, particularly in coordinating training and using HRIS systems. Use keywords from the job description to demonstrate your fit for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the HR Coordinator role. Mention specific experiences that align with the responsibilities listed, such as onboarding processes or managing employee records.
Highlight Relevant Qualifications: If you have an HNC/HND in Human Resources or are working towards a CIPD qualification, make sure to mention this prominently in your application. It shows your commitment to the field.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for an HR role.
How to prepare for a job interview at Orion Group
✨Know Your HR Basics
Make sure you brush up on your HR knowledge, especially around employee life cycle administration and HRIS systems. Being able to discuss these topics confidently will show that you're well-prepared and understand the core responsibilities of the role.
✨Demonstrate Relationship-Building Skills
Since establishing good relationships with managers and employees is key, think of examples from your past experiences where you've successfully built rapport. Be ready to share how you handle conflicts or difficult conversations in a professional manner.
✨Showcase Your Organisational Skills
The role involves coordinating various HR activities, so be prepared to discuss how you manage multiple tasks and deadlines. You might want to mention specific tools or methods you use to stay organised and ensure accuracy in your work.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific HR scenarios, such as onboarding new employees or managing training records. Practising your responses to these types of questions can help you articulate your thought process and problem-solving skills effectively.
