Contract Administrator

Ellis Recruitment Group is a global leader in staffing for IT professionals. Since 1999, our three niche IT recruitment brands have offered a seamless service to clients looking to engage permanent employees and contractors. We’ve worked hard to build our network of talented, driven individuals. Day after day, they place highly skilled people in the most rewarding roles within prestigious global organisations from our offices in Richmond and Houston Texas.

The Role: As a key member of our dynamic team, you will report directly to the Compliance Manager. This role positions you within an established and growing business and empowers you to bring fresh perspectives to our contracts processes and procedures. We are seeking an enthusiastic professional, ideally who has experience in the recruitment sector, eager to take a hands-on approach in developing and refining our contracts function.

Key responsibilities include:

• Overseeing the lifecycle of contract creation and management, from initial drafting to execution and completion.
• Managing contract extensions, ensuring smooth transitions from start to finish.
• Ensuring all relevant documentation is accurately updated, organised, and stored in compliance with company policies.
• Keeping the CRM system fully up to date with critical information pertaining to contractors, sales staff, compliance, and finance.
• Handling timesheet administration using RSM InTime, including onboarding new contractors, assigning approvers, and overseeing compliance.
• Coordinating the compliance documentation process, ensuring all necessary materials are completed and stored correctly.
• Regularly updating and maintaining the compliance drive to ensure all records are current and accessible.
• Supporting contractors with IR35 assessments and reassessments, ensuring compliance with applicable regulations.
• Assisting contractors with W8 classifications and providing guidance where necessary.
• Handling contractor-related management tasks, including compliance inquiries, and timesheet management using RSM InTime.
• Managing initial purchase order (PO) processes, ensuring accuracy and timely execution.
• Collaborating closely with the Compliance Manager to continuously improve internal processes and workflows.
• Assisting the finance team with the submission of timesheets and performing ongoing monthly maintenance for timesheet accuracy and compliance.

Key Skills and Experience:

• Experience in contractor management, compliance, or sales support, demonstrating a strong understanding of contract processes.
• Customer-focused mindset, with the ability to confidently handle queries through face-to-face interactions, phone calls, and written communication in a professional and responsive manner.
• Excellent organisational abilities, with proven skills in multitasking, prioritising workloads, and managing time effectively in a fast-paced environment.
• Proficient in Microsoft Office and Excel, with a keen eye for detail and the ability to produce accurate and insightful reports.
• Skilled with technology and systems, with the capacity to quickly learn and adapt to new platforms and software as needed.
• Strong alignment with Ellis Recruitment Group’s core values of being Collaborative, Connected, Ethical, and Engaged, contributing to a positive team culture and client relationships.

Ellis Recruitment Group is firmly committed to creating an environment and culture that empowers our ambitious and hardworking team members to reach and exceed their individual and collective goals. We strongly endorse equality and diversity as fundamental principles for a high-performing and enjoyable work environment. We champion an inclusive culture and uphold strong moral values. Ellis Recruitment Group is an equal opportunity employer. We evaluate qualified applicants without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, age, veteran status, and any other protected characteristics.