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- Tasks: Support a partner by managing communications, diaries, and travel arrangements.
- Company: Join a boutique law firm known for its high-net-worth clients and excellent staff retention.
- Benefits: Enjoy a dynamic work environment with opportunities for professional growth.
- Why this job: Be part of a reputable firm where your organisational skills make a real impact.
- Qualifications: Experience as a PA or Executive Assistant, strong communication, and IT skills required.
- Other info: This is an onsite role; remote work is not an option.
The predicted salary is between 36000 - 60000 £ per year.
My client is a boutique law firm with an enviable HNW client base. They seek an Executive PA to support a partner who spends much of his time travelling. The firm has an enviable reputation for staff retention.
Key Responsibilities of Executive PA:
- Be the first point of contact for clients - managing communications and building strong relationships
- Manage complex diaries and coordinate meetings across the UK and internationally
- Organise travel, transport, and accommodation with precision
- Keep the partner on track with key deadlines and priorities
- Prepare, type, and compile professional documents and correspondence
- Maintain and improve administrative systems and filing structures
- Liaise confidently with internal teams and external clients
- Handle expenses, timesheets, and assist with light accounts duties
The candidate for Executive PA:
- Proven experience in a PA or Executive Assistant role ideally in a professional services firm although you don’t need to be a legal secretary
- Excellent communication and interpersonal skills
- Strong IT skills, particularly in MS Office
- Discretion, reliability, and a proactive approach to problem-solving
- The ability to deal directly with HNW clients
Please note this is an "onsite" role so please don’t apply if you wish to WFH.
Executive PA employer: AR Hine Associates
Contact Detail:
AR Hine Associates Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive PA
✨Tip Number 1
Familiarise yourself with the legal industry and the specific needs of high-net-worth clients. Understanding the nuances of client interactions in this sector will help you stand out during interviews.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've managed complex schedules or travel arrangements in previous roles. Be ready to discuss these experiences in detail.
✨Tip Number 3
Demonstrate your communication skills by preparing thoughtful questions about the firm and its operations. This shows your interest and helps you build rapport with the interviewers.
✨Tip Number 4
Research the partner you’ll be supporting. Knowing their background, interests, and work style can give you an edge in understanding how to best support them and align with their priorities.
We think you need these skills to ace Executive PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a PA or Executive Assistant, especially in professional services. Emphasise your skills in managing complex diaries and handling communications with high-net-worth clients.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the firm. Mention specific examples of how you've successfully managed travel arrangements, organised meetings, and maintained administrative systems in previous positions.
Showcase Your IT Skills: Since strong IT skills are essential, include any relevant certifications or experiences with MS Office. You might want to mention specific software you’ve used to manage schedules or documents effectively.
Demonstrate Discretion and Reliability: In your application, provide examples that showcase your discretion and reliability, particularly when dealing with sensitive information or high-profile clients. This will help convey your suitability for the role.
How to prepare for a job interview at AR Hine Associates
✨Showcase Your Communication Skills
As the first point of contact for clients, it's crucial to demonstrate your excellent communication and interpersonal skills during the interview. Be prepared to discuss how you've effectively managed client relationships in the past.
✨Demonstrate Organisational Prowess
Given the role's focus on managing complex diaries and coordinating meetings, be ready to share specific examples of how you've successfully organised schedules and prioritised tasks in previous positions.
✨Highlight Your IT Competence
Strong IT skills, particularly in MS Office, are essential for this role. Make sure to mention any relevant software you are proficient in and provide examples of how you've used these tools to enhance your efficiency.
✨Exude Discretion and Reliability
Since you'll be dealing with high-net-worth clients, it's important to convey your discretion and reliability. Share experiences that illustrate your ability to handle sensitive information and maintain confidentiality.
