Facilities Coordinator/ Assistant required in York

My client is looking for an experienced Facilities Coordinator to join the team in the York office. The successful candidate will have an excellent eye for detail, be able to effectively deliver all soft services within the region offices and ensure standards are upheld, plus providing support to the Colleague services team that cover the South Region, which includes a further four offices. They will also have sound knowledge of safe practices, be familiar with flow/best practise cleaning and act in a supporting role to the onsite teams when delivering events. Mon – Fri 8am – 5pm – Responsibilities: · Manage all aspects of site services across the York offices (Cleaning, Waste, Pest control, events and M&E) · Ensure the team have the right tools and equipment to perform their duties · Input of all payroll requirements (Basic, overtime, Holiday, Sick leave etc) · Review and complete all aspects of risk assessments and method statements · Manage and ensure that all periodicals are completed in a timely manor · Audit the building to ensure that standards are exceptional and maintained · Planning of holiday, vacancies to ensure that service is not impacted · Responsibility for operational delivery to our Building, including any grounds and/or loading bay/car park areas · Ordering of all consumables · Support and encourage ideas for innovation (recycling, reducing, re-use and better ways of working) · Ensure that any events within the building are well supported with housekeeping duties · Work with other supply partners in a collaborative approach · Manage and assess performance across the team · Manage winter gritting programme with suppliers Ability to support and manage on-site event activity where required by the business · Maintain working relationships with all suppliers onsite (even if not managed by ISS) · Working with your peers across other sites to support but also learn new ways of working Person: · A friendly and approachable demeanour · Inquisitive – being interested and curious in workplace environment · Team player · Ability to build relationships quickly · Proactive · Appearance conscious · Confident & tenacious · Excellent eye for detail · Sense of urgency · A high level of flexibility and a positive attitude to innovation and change Experience & Attributes · IOSH or NEBOSH (preferred) · Good general level of education, preferably to higher education level. · Ideal professional qualifications & memberships (eg. MBIFM) · A minimum of 3 years’ experience in facilities management in a corporate environment · Computer literate – good Excel, Word and PowerPoint skills with an ability to extract data from various systems and create professional reports Computer skills · Strong customer and client focus with a passion for delivering excellent customer service · Supplier management – must have experience of managing soft service provision