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- Tasks: Support the Chairman with business and personal tasks, managing schedules and travel arrangements.
- Company: Join a successful international multi-conglomerate and work closely with a high-profile businessman.
- Benefits: Enjoy a competitive salary, comprehensive benefits, and flexible working hours.
- Why this job: Be part of an exciting transition project and gain unique insights into high-level operations.
- Qualifications: Experience as a Personal or Executive Assistant, strong organisational skills, and excellent communication abilities required.
- Other info: Initial role based in South Kensington, with opportunities for office setup and management.
The predicted salary is between 36000 - 60000 £ per year.
We have an exciting new opportunity for a highly skilled and dedicated Private and Business Assistant to support the Chairman of a successful international multi conglomerate and his family. This is a unique opportunity for a proactive, reliable, and adaptable individual to work closely with a highly accomplished businessman, aiding him in his various business ventures as well as his personal life.
This is a multifaceted position with an approximate 60/40 split between business and personal support. The role will suit a candidate who thrives in a fast-paced, high-level environment and is comfortable managing both corporate responsibilities and private household matters with equal finesse.
You will be a trusted right hand to the Chairman, taking ownership of key executive support tasks, including:
- Managing a busy and ever-changing calendar
- Coordinating meetings
- Ensuring optimal time management
- Acting as an effective gatekeeper for the Chairman’s inbox and schedule
- Arranging international and domestic travel, including flights, hotels, and itineraries
- Drafting correspondence
- Liaising with senior stakeholders on the Chairman’s behalf
- Supporting with ad hoc business administration and project coordination as required
On the personal side, you will collaborate closely with the Chairman’s family to ensure efficient day-to-day operations. This includes:
- Managing personal appointments, such as medical and dental visits
- Coordinating social events, private dinners, and family functions
- Overseeing household contractors and maintenance
- Managing ongoing service providers
- Planning and coordinating complex travel and holiday arrangements for the family, including creating itineraries and providing real-time travel support
Initially, the Assistant will be based in the Chairman’s South Kensington residence, which also serves as a home office. One of the early priorities in this role will be to source and set up a new central London office, overseeing property search and lease arrangements, interior design coordination, and logistics of moving office operations from the residence to the new location. This is an exciting opportunity to truly own and shape a key transition project.
On offer is a competitive salary and comprehensive benefits package. Standard hours are Monday to Friday, 9:00 am–6:00 pm. Some flexibility is required, with occasional out-of-hours availability, especially during travel periods.
ESSENTIAL CRITERIA
- Proven experience as a Personal or Executive Assistant, or in a similar role, ideally within a high-net-worth corporate environment, supporting a Chairman, Senior Executive, or Founder
- Strong technical proficiency, particularly in Microsoft Office Suite, is essential
- Exceptional organisational skills with a keen eye for detail, capable of managing multiple tasks simultaneously
- Energetic and positive attitude, with a willingness to assist in various capacities
- A proactive self-starter who can independently manage their workload with minimal supervision and take the initiative to track and follow up on ongoing tasks
- Possesses a high degree of common sense and problem-solving abilities
- Excellent communication skills, both written and verbal, for liaising with family members and colleagues across multiple businesses and household teams in the UK and abroad
- Excellent, verifiable references
- Right to work in the UK
PRIVATE & BUSINESS ASSISTANT TO SUPPORT CHAIRMAN employer: 19 London
Contact Detail:
19 London Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PRIVATE & BUSINESS ASSISTANT TO SUPPORT CHAIRMAN
✨Tip Number 1
Network with professionals in high-net-worth environments. Attend industry events or join relevant online forums where you can connect with individuals who have experience working as assistants to executives. This can provide valuable insights and potentially lead to referrals.
✨Tip Number 2
Demonstrate your organisational skills by creating a mock calendar or itinerary for a busy executive. This will showcase your ability to manage time effectively and handle multiple tasks, which is crucial for the role of a Private and Business Assistant.
✨Tip Number 3
Familiarise yourself with the specific needs of high-profile individuals. Research common challenges faced by personal assistants in similar roles and think about how you would address them. This knowledge can set you apart during interviews.
✨Tip Number 4
Prepare to discuss your problem-solving abilities in detail. Think of examples from your past experiences where you successfully managed unexpected situations or conflicts, as this role requires a proactive approach to handling various responsibilities.
We think you need these skills to ace PRIVATE & BUSINESS ASSISTANT TO SUPPORT CHAIRMAN
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal or Executive Assistant. Emphasise your organisational skills, attention to detail, and any experience in high-net-worth environments.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive attitude and ability to manage both business and personal tasks. Mention specific examples of how you've successfully supported senior executives in the past.
Highlight Technical Proficiency: Since strong technical skills are essential, ensure you mention your proficiency in Microsoft Office Suite and any other relevant software. Provide examples of how you've used these tools effectively in previous roles.
Showcase Communication Skills: In your application, demonstrate your excellent communication skills. You might include examples of how you've liaised with various stakeholders or managed complex schedules, showcasing your ability to communicate clearly and effectively.
How to prepare for a job interview at 19 London
✨Showcase Your Organisational Skills
Given the multifaceted nature of the role, it's crucial to demonstrate your exceptional organisational skills. Prepare examples of how you've successfully managed multiple tasks or projects simultaneously in previous roles, especially in high-pressure environments.
✨Highlight Your Proactivity
The ideal candidate is a proactive self-starter. During the interview, share instances where you took the initiative to solve problems or improve processes without being prompted. This will show that you can manage your workload independently.
✨Demonstrate Strong Communication Abilities
As you'll be liaising with various stakeholders, excellent communication skills are essential. Practice articulating your thoughts clearly and concisely, and be prepared to discuss how you've effectively communicated in past roles, both in writing and verbally.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your ability to handle the unique challenges of this role. Think about potential situations you might face as an assistant to a Chairman and how you would approach them, particularly regarding time management and prioritisation.
