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- Tasks: Provide essential admin support to keep our operations team running smoothly.
- Company: Join polkadotfrog, a company dedicated to client and candidate satisfaction.
- Benefits: Enjoy a dynamic work environment with opportunities for personal growth and inclusivity.
- Why this job: Be at the heart of a fast-paced team, making a real impact every day.
- Qualifications: We seek organised, proactive individuals with excellent time management skills.
- Other info: We value inclusivity and welcome requests for reasonable adjustments.
The predicted salary is between 28800 - 43200 £ per year.
Join Our Client's Dynamic Operations Team! Are you an organised and proactive individual who loves being at the heart of a fast-paced environment? If so, this varied and rewarding role is perfect for you! You'll provide comprehensive administrative support to our operations team, ensuring everything runs smoothly and efficiently.
Your Key Responsibilities:
- Managing meeting arrangements, including coordinating diaries, booking rooms, and organising refreshments.
- Planning and coordinating travel, flights, hotels, parking, and itineraries for staff and visitors.
- Preparing essential documentation and meeting packs.
- Supporting day-to-day administration tasks, including spreadsheet management.
- Handling expenditure, ordering supplies, and organising birthday and work anniversary celebrations.
- Providing assistance to other administrators, PAs, and the events team when needed.
What We're Looking For:
- This role is ideal for someone who thrives on being in the centre of things, enjoys being relied upon, and loves being involved.
- Highly organised and efficient with excellent time management skills.
- Proactive, resourceful, and able to anticipate needs.
- Detail-oriented with a high level of integrity.
- A team player who brings personality, ideas, and commitment to their role.
At polkadotfrog, we are dedicated to ensuring both client and candidate satisfaction. We value inclusivity and welcome requests for reasonable adjustments, whether for accessibility or information in an alternative format. Our Specialist Consultants bring expertise, passion, and dedication to delivering a professional, personalised, and quality service. Our mission is simple - To create positive relationships with all our clients and job seekers. To be known for honesty, being upfront and thoughtful to those hiring and those looking for a new job. Ready to be part of a thriving, supportive team? Apply today.
Contact Detail:
Polkadotfrog Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Support Specialist
✨Tip Number 1
Familiarise yourself with common administrative tools and software that are often used in operations roles. Being proficient in tools like Microsoft Office, especially Excel for spreadsheet management, can set you apart from other candidates.
✨Tip Number 2
Showcase your organisational skills by preparing a mock schedule or itinerary for a hypothetical event. This will demonstrate your ability to manage multiple tasks and your proactive approach to planning.
✨Tip Number 3
Network with current or former administrative support professionals. They can provide insights into the role and may even share tips on what the hiring team values most, giving you an edge during interviews.
✨Tip Number 4
Prepare examples of how you've successfully handled administrative challenges in the past. Being able to discuss specific situations where you demonstrated your resourcefulness and attention to detail will impress potential employers.
We think you need these skills to ace Administrative Support Specialist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your organisational skills and experience in administrative roles. Use specific examples that demonstrate your ability to manage meetings, coordinate travel, and handle day-to-day tasks efficiently.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention how your proactive nature and attention to detail make you a perfect fit for the Administrative Support Specialist position.
Highlight Relevant Skills: Emphasise skills such as time management, resourcefulness, and teamwork in your application. Provide concrete examples of how you've successfully used these skills in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at Polkadotfrog
✨Show Your Organisational Skills
As an Administrative Support Specialist, your ability to stay organised is crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously, showcasing your time management skills.
✨Demonstrate Proactivity
Employers love candidates who can anticipate needs before they arise. Think of instances where you took the initiative to solve a problem or streamline a process, and be ready to share these during your interview.
✨Highlight Attention to Detail
In this role, attention to detail is key. Prepare to discuss how you ensure accuracy in your work, whether it's through double-checking documents or maintaining meticulous records.
✨Emphasise Teamwork and Personality
Being a team player is essential for this position. Share experiences where you collaborated with others, and don't forget to let your personality shine through—employers appreciate candidates who bring enthusiasm and commitment to their roles.
