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- Tasks: Assist with HR admin tasks, including employee checks and document management.
- Company: Join a local government client dedicated to community service and support.
- Benefits: Enjoy hybrid working with flexible hours and potential contract extension.
- Why this job: Gain valuable HR experience while contributing to a meaningful cause in a supportive environment.
- Qualifications: Previous HR admin experience is preferred; strong communication skills are essential.
- Other info: This role offers a chance to work closely with a dynamic HR team.
One of my local government clients are currently recruiting an experienced HR Admin on a temporary basis. This is a 3-month minimum contract with the possibility of the role being extended further to work Monday to Friday 9:00am to 5:00pm. Hybrid working role where, however, you will be required to attend the office 2/3 times a week.
Responsibilities:
- Contact employees to advise of checks required.
- Load details into matrix to generate checks.
- Resolve queries from employees relating to above.
- Carry out in person document checks for all employees and candidates currently being onboarded (whether internal or external).
- Monitor and maintain checks for DBS and Right to Work in Matrix.
- Ensure outcomes of checks are recorded accurately in the appropriate systems including Eploy, ResourceLink and SharePoint.
- Ensure fields for DBS requirements and update service are appropriately updated in ResourceLink.
- Verify and update fields on employee checks in ResourceLink.
- Notifying managers of results of checks.
- Maintain and provide data and reports on compliance checks.
- Relevant documents are stored as required in SharePoint and/or Civica.
- Support with backlog of employee filing from SharePoint to Civica.
- Support with scanning and conversion of paper employee files to digital files (and appropriate storage).
- Review of paper files for compliance with data retention policy and archive/destruction as appropriate.
- Support with general admin within the HR team including onboarding of candidates.
- Any other administrative tasks required.
If you are interested in this vacancy, please send your CV to Jahker Miah from Coyle Personnel Ltd.
HR Admin employer: Coyles
Contact Detail:
Coyles Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Admin
✨Tip Number 1
Familiarise yourself with the specific HR systems mentioned in the job description, such as Eploy, ResourceLink, and SharePoint. Having a solid understanding of these platforms will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Highlight any previous experience you have with compliance checks and document management. Be prepared to discuss how you've handled similar tasks in past roles, as this will show that you can manage the responsibilities outlined in the job description effectively.
✨Tip Number 3
Since this role involves hybrid working, be ready to discuss your approach to remote work and how you stay organised. Mention any tools or strategies you use to maintain productivity while working from home, as this will reassure employers of your adaptability.
✨Tip Number 4
Prepare some thoughtful questions about the HR team's current challenges and how you can contribute to solving them. This shows your proactive attitude and genuine interest in the role, making you stand out as a candidate who is eager to make a positive impact.
We think you need these skills to ace HR Admin
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in HR administration. Focus on your skills in document management, compliance checks, and any previous roles that involved onboarding processes.
Highlight Relevant Skills: Emphasise skills that are crucial for the role, such as attention to detail, communication abilities, and proficiency with systems like ResourceLink and SharePoint. Mention any experience you have with DBS checks or data management.
Craft a Strong Cover Letter: Write a cover letter that explains why you are a good fit for the HR Admin position. Discuss your understanding of the responsibilities listed in the job description and how your background aligns with them.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for an HR role.
How to prepare for a job interview at Coyles
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of the HR Admin position. Familiarise yourself with tasks like document checks, compliance monitoring, and data management. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Prepare for Scenario-Based Questions
Expect to be asked how you would handle specific situations related to HR admin tasks. Think about past experiences where you've resolved queries or managed compliance checks. Use the STAR method (Situation, Task, Action, Result) to structure your answers.
✨Show Your Organisational Skills
As an HR Admin, you'll need to juggle multiple tasks. Be ready to discuss how you prioritise your workload and manage deadlines. You might even want to bring examples of how you've organised data or maintained records in previous roles.
✨Demonstrate Your Tech Savviness
Familiarity with systems like ResourceLink, SharePoint, and Eploy is crucial. If you have experience with these platforms, mention it during the interview. If not, express your willingness to learn and adapt quickly to new technologies.
