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- Tasks: Support founders and partners in a fast-paced VC firm with executive and office management tasks.
- Company: Join an impressive VC firm in Covent Garden, helping tech founders succeed.
- Benefits: Enjoy hybrid working, a vibrant office environment, and opportunities for team bonding.
- Why this job: Be part of a dynamic team that fosters innovation and supports exciting tech startups.
- Qualifications: 5+ years EA experience, strong organisational skills, and tech-savvy.
- Other info: Ideal for someone with high emotional intelligence and a proactive mindset.
The predicted salary is between 36000 - 60000 £ per year.
This is a wonderful opportunity for an experienced EA to join an impressive and senior team who are helping fledgling tech founders of tomorrow on their journey to success. This role will be supporting the founder and 2 Partners of this VC firm as they continue to raise capital and invest in exciting new tech start-ups. You will be based in stunning new offices in Covent Garden in a small, intimate and exceptionally impressive team. It is an incredibly fast-paced and ever-changing, hyper-growth environment and therefore we are looking for candidates who have experience in the start-up tech world, venture capital firm or private equity.
The key responsibilities are:
- Manage complex calendars and scheduling across three Partners
- Coordinate internal and external meetings (in-person and virtual)
- Organise board meetings and interim calls, including materials and logistics
- Book domestic and international travel and build meeting itineraries
- Manage inboxes, flag priorities, and ensure follow-ups happen
- Submit monthly expenses via Dext and coordinate with our Finance team
- Keep files and folders up to date (Drive, Zoom recordings, board packs)
- Maintain and update our CRM with notes, contacts, and activity, etc.
Office Management:
- Take full ownership of the running of HQ in Covent Garden, London.
- Liaise with building management, facilities, and service providers
- Ensure the office is well-stocked, presentable, and welcoming at all times
- Support new hires with desk setup, access, and onboarding
- Host and entertain guests, ensuring a great experience at HQ
Team & Culture:
- Plan and book team lunches, offsites, birthday celebrations, and Christmas events
- Help bring our culture to life by supporting internal initiatives
Event Support:
- Organise events by booking restaurants/venues, sending invites out on behalf of the partners using the CRM and managing RSVPs.
- Liaise with the event venue throughout the planning process
- Managing dietary requirements and guest relations
- Oversee the set-up and smooth running on the day
What we’re looking for:
- Exceptionally organised with strong attention to detail
- Clear and confident communicator (written and verbal)
- Comfortable managing multiple moving parts and knowing what matters most
- Proactive, calm under pressure, and one step ahead at all times
- Acts with urgency and takes initiative to get things done quickly and well
- Strong sense of discretion and judgment when working with sensitive information
- Fluent in Google Workspace (Docs, Sheets, Calendar), Zoom, Slack, and Mac
This is an incredibly special role working with really inspiring, driven, impressive, open and positive entrepreneurs. It is fun but demanding and it will require someone who is bright and quick with high emotional intelligence. A minimum of 5 years EA experience is required and a tech-savvy nature and super attention to detail is key.
EA at amazing VC firm in Covent Garden - Hybrid working employer: Lavender Jones Recruitment
Contact Detail:
Lavender Jones Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA at amazing VC firm in Covent Garden - Hybrid working
✨Tip Number 1
Familiarise yourself with the venture capital landscape and the specific tech sectors that the firm invests in. This knowledge will not only help you understand the context of your role but also impress during any discussions with the team.
✨Tip Number 2
Network with professionals in the VC and tech startup space. Attend relevant events or webinars to connect with individuals who may have insights into the firm or similar roles, which can give you an edge in understanding the company culture.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock calendar management scenario. Show how you would prioritise tasks and manage multiple schedules effectively, as this is a key part of the EA role.
✨Tip Number 4
Research the founders and partners of the firm. Understanding their backgrounds, investment philosophies, and recent projects will allow you to engage more meaningfully and show your genuine interest in supporting them.
We think you need these skills to ace EA at amazing VC firm in Covent Garden - Hybrid working
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in executive assistance, particularly within the tech start-up or venture capital sectors. Emphasise your organisational skills and any specific tools you are proficient in, such as Google Workspace.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention your experience managing complex calendars and events, and how you can contribute to the fast-paced environment of the VC firm.
Highlight Relevant Skills: In your application, clearly outline your skills that match the job description, such as attention to detail, communication abilities, and experience with office management. Use specific examples to demonstrate these skills.
Show Enthusiasm for the Role: Convey your passion for supporting tech founders and your excitement about working in a dynamic environment. This can set you apart from other candidates who may not express the same level of enthusiasm.
How to prepare for a job interview at Lavender Jones Recruitment
✨Showcase Your Organisational Skills
Given the fast-paced environment of a VC firm, it's crucial to demonstrate your exceptional organisational abilities. Prepare examples from your past experiences where you successfully managed complex calendars or coordinated multiple meetings, highlighting your attention to detail.
✨Communicate Clearly and Confidently
As an EA, clear communication is key. Practice articulating your thoughts and experiences succinctly. Be ready to discuss how you've effectively communicated with various stakeholders in previous roles, especially in high-pressure situations.
✨Demonstrate Proactivity
The role requires someone who is proactive and can anticipate needs. Think of instances where you took the initiative to solve problems or streamline processes without being asked. This will show that you can stay one step ahead in a dynamic environment.
✨Familiarise Yourself with Tech Tools
Since the firm values tech-savvy candidates, ensure you're comfortable discussing your experience with tools like Google Workspace, Zoom, and Slack. Be prepared to explain how you've used these tools to enhance productivity and collaboration in your previous roles.
