Board Secretary

Board Secretary

To further improve our governance and effectiveness, we are creating the brand-new role of Board Secretary. This voluntary role offers an opportunity to contribute meaningfully to a focused, impactful organisation, making a real difference through music.

Role Summary

The Board Secretary supports effective governance and ensures the smooth running of the charity. This prestigious, purpose-driven position is ideal for a highly organised individual passionate about music, education, and supporting children with disabilities.

Working closely with the Chair, Vice Chair, and CEO, the Secretary is pivotal to ensuring clarity, continuity, and compliance in the charity's leadership. As a key member of both the Board team and the Advisory Council, the Secretary will help these bodies function efficiently and fulfil their legal and statutory responsibilities.

We are open to discussing whether the Board Secretary will also be a trustee and look forward to hearing the views of prospective candidates.

Board Meeting Management

• Coordinate Board meetings, including agenda preparation and timely distribution of materials
• Attend meetings, take accurate notes, and prepare minutes for approval
• Maintain action log and ensure up-to-date records are submitted to the external Examiner
• Coordinate annual Board and Chair appraisal process

Trustee Management

• Maintain accurate records for trustees, including roles, appointments, and declarations of interest
• Manage trustee recruitment, reappointment, and termination processes
• Develop and implement annual trustee recruitment and succession plans
• Support new trustee onboarding and facilitate ongoing training and development

Advisory Council

• Coordinate Council meetings, including agenda preparation and distribution of materials
• Attend meetings, take notes, and prepare minutes for approval
• Ensure smooth communication between the Council and the Board

Person Profile

This role will suit someone with excellent organisational skills and attention to detail. They should be able to work productively with other people, have good communication skills and the ability to engender cooperation to get things done on time. They should be able to anticipate and deal with deadlines in a calm manner. They should have experience or be willing to learn about charity governance, legal and regulatory requirements. Location in the South-East would be an advantage.

Before you apply

Please see our Information Pack (attached) where more details are provided, then write to us with your CV and a cover letter explaining why you think this role if for you. (Please note – it is essential to provide a cover letter).