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For Companies At a Glance
- Tasks: Support the CEO with diary management, client liaison, and meeting preparation.
- Company: Join a dynamic SME in the financial services sector, located in the city.
- Benefits: Enjoy a competitive salary, fantastic benefits, and a bonus structure.
- Why this job: Be part of a fast-paced, diverse team where your contributions are valued.
- Qualifications: Experience as an EA at C-suite level in financial services is essential.
- Other info: Opportunity to work closely with top executives in an exciting environment.
The predicted salary is between 48000 - 72000 £ per year.
A specialist Financial Services firm in the city are looking for a board level EA to support their busy CEO and one further C-suite member. Working within a fast growing and extremely dynamic SME business, you will work extremely closely with the CEO managing their busy schedule and monitoring the inbox.
Role Responsibilities:
- Diary Management for the CEO. Co-ordinating business diaries to ensure there are no clashes and if there are, to re-arrange and prioritise appointments accordingly.
- Greeting and liaising with internal and external clients and service providers.
- Preparing and issuing meeting notes, minutes and reports and other correspondence on behalf of the CEO and additional board member.
- The collation, compilation and distribution of reports and selected management or information packs in preparation for meetings.
- Inbox management for CEO ensuring action lists and follow ups.
- Proactively build relationships with external stakeholders and clients.
- Preparing presentations for both internal and external use to the standard required.
- Travel management, managing the itineraries of the CEO and board members when they are travelling.
- Gatekeeping.
What we are looking for:
This role would be ideally suited to a dynamic board level EA with experience working in the financial services sector. You must have operated at C suite level and be used to working at pace and have experience managing a very busy individual as well as full board preparation. The working environment will be internationally diverse and exciting, and being part of a friendly close-knit team, you will feel valued.
Contact Detail:
FY Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA to CEO
✨Tip Number 1
Familiarise yourself with the financial services sector. Understanding industry jargon and current trends will help you engage in meaningful conversations during interviews and demonstrate your commitment to the role.
✨Tip Number 2
Network with professionals in the financial services industry. Attend relevant events or join online forums to connect with potential colleagues or mentors who can provide insights and possibly refer you to opportunities.
✨Tip Number 3
Showcase your organisational skills by preparing a mock diary management plan. This could be a great talking point in interviews, illustrating your ability to handle complex schedules and prioritise effectively.
✨Tip Number 4
Research the company’s culture and values. Tailoring your approach to align with their ethos can set you apart from other candidates and show that you’re genuinely interested in being part of their team.
We think you need these skills to ace EA to CEO
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant, particularly in the financial services sector. Emphasise your skills in diary management, inbox management, and relationship building with stakeholders.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention specific experiences that demonstrate your ability to manage a busy CEO's schedule and prepare high-quality presentations.
Highlight Key Skills: In your application, focus on key skills such as organisation, communication, and multitasking. Provide examples of how you've successfully managed similar responsibilities in previous roles.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an EA role.
How to prepare for a job interview at FY Recruitment
✨Showcase Your Diary Management Skills
Be prepared to discuss your experience with diary management, especially in a fast-paced environment. Share specific examples of how you've successfully coordinated schedules and prioritised appointments for busy executives.
✨Demonstrate Your Communication Abilities
As an EA to the CEO, you'll need to liaise with various stakeholders. Highlight your communication skills by discussing how you've effectively managed relationships with clients and service providers in previous roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you had to manage conflicting priorities or handle unexpected changes in schedule, and be ready to explain your thought process.
✨Familiarise Yourself with the Company
Research the financial services firm thoroughly. Understand their values, recent news, and industry trends. This knowledge will help you tailor your responses and show genuine interest in the role during the interview.
