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For Companies At a Glance
- Tasks: Support two tech entrepreneurs with personal and professional tasks in a fast-paced environment.
- Company: Join a prestigious family office of prominent tech entrepreneurs in London.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and networking.
- Why this job: Be part of exciting projects while working closely with influential leaders in tech.
- Qualifications: Must be tech-savvy, organized, and have experience as a personal assistant.
- Other info: Ideal for proactive individuals who thrive in complex, high-energy settings.
The predicted salary is between 48000 - 72000 £ per year.
Job Description
Location: St James’s area, London
A multi-billion international single family office of prominent tech entrepreneurs, based in London, is seeking a Senior Personal Assistant. The successful candidate will work directly with two entrepreneurs and their families, providing high-level support across a wide range of personal and professional tasks. This role involves managing day-to-day family office operations, ensuring smooth and efficient handling of their diverse projects.
The ideal candidate will be tech-savvy, proactive, and a self-starter with critical thinking skills, excellent attention to detail, and proven experience in a similar role. This person must be highly organized, adaptable, and able to navigate complex, fast-paced environments while maintaining the highest levels of professionalism and discretion.
Responsibilities:
- Managing complex travel arrangements: organizing family and business itineraries, booking accommodations, coordinating with external offices, arranging visas and ground transportation.
- Managing calendars, appointments and schedules for the family members.
- Coordinating and organizing private events, high-profile dinners and parties.
- Sourcing tickets for exclusive events: sports events, sold-out concerts, shows, etc.
- Managing household staff: scheduling, handling payroll, and addressing any day-to-day issues.
- Managing relationships with suppliers, contractors, and household service providers, and coordinating maintenance work. Helping to track progress and ensure deadlines are met.
- Collaborating closely with the Operations Director on various projects.
Requirements:
- Minimum of 5 years of experience as a personal assistant or executive assistant in a high-pressure environment.
- Demonstrated ability to think critically and systematically to solve complex issues.
- Excellent organizational and multitasking skills, with a proven track record of managing multiple projects simultaneously.
- Ability to remain calm and deliver results swiftly under pressure in a fast-paced, results-oriented environment.
- High level of discretion, confidentiality, and responsibility when handling personal and business matters.
- Flexibility and proactive problem-solving skills, with a "can-do" attitude.
- Exceptional interpersonal skills, able to communicate clearly and effectively at all levels.
- Willingness to travel as required (<10% of the time).
- Experience working with high-net-worth individuals and understanding the dynamics of a family office setting.
- Experience in managing vendors, contractors, and household staff is a plus.
Senior Personal Assistant employer: Rix Capital
Contact Detail:
Rix Capital Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Personal Assistant
✨Tip Number 1
Familiarize yourself with the tech industry and the specific entrepreneurs you would be supporting. Understanding their business interests and personal preferences will help you anticipate their needs and demonstrate your proactive approach.
✨Tip Number 2
Showcase your organizational skills by preparing a mock calendar or itinerary for a hypothetical week. This will not only highlight your attention to detail but also give you a chance to demonstrate how you manage complex schedules effectively.
✨Tip Number 3
Network with professionals in similar roles or within family offices. Engaging with others in the field can provide valuable insights and potentially lead to referrals that could enhance your application.
✨Tip Number 4
Prepare to discuss your experience with managing high-profile events and travel arrangements. Be ready to share specific examples that showcase your ability to handle pressure and maintain discretion in sensitive situations.
We think you need these skills to ace Senior Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant. Focus on your organizational skills, attention to detail, and any tech-savvy tools you have used in previous roles.
Craft a Compelling Cover Letter: In your cover letter, emphasize your proactive approach and ability to manage complex tasks. Mention specific examples of how you've successfully handled similar responsibilities in the past.
Showcase Your Tech Skills: Since the role requires being tech-savvy, include any relevant software or tools you are proficient in. This could be anything from calendar management software to project management tools.
Highlight Discretion and Professionalism: Given the nature of the role, it's important to convey your ability to maintain confidentiality and professionalism. Share experiences where you demonstrated these qualities in previous positions.
How to prepare for a job interview at Rix Capital
✨Showcase Your Organizational Skills
As a Senior Personal Assistant, your ability to manage complex schedules and travel arrangements is crucial. Be prepared to discuss specific examples from your past experiences where you successfully organized multiple tasks or events simultaneously.
✨Demonstrate Tech Savviness
Since the role requires being tech-savvy, highlight your proficiency with various tools and software that can aid in managing tasks efficiently. Mention any relevant technologies you've used in previous roles that could benefit the entrepreneurs.
✨Exhibit Discretion and Professionalism
Given the high-profile nature of the position, it's essential to convey your understanding of confidentiality and professionalism. Share instances where you handled sensitive information or situations with discretion.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities in fast-paced environments. Prepare to discuss how you would handle unexpected changes in schedules or last-minute travel arrangements, showcasing your adaptability and critical thinking skills.
