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- Tasks: Support the COO with diary management, travel arrangements, and document preparation.
- Company: Join DP World, a leader in global trade and logistics, transforming supply chain solutions.
- Benefits: Enjoy a competitive salary and the chance to work in a dynamic, inclusive environment.
- Why this job: Be part of a team that drives efficiency and connectivity in a fast-paced industry.
- Qualifications: Business Administration qualification or relevant experience; strong communication and organisational skills required.
- Other info: This is an office-based role at the London Gateway Terminal Building.
The predicted salary is between 28800 - 43200 £ per year.
We have an excellent opportunity for a highly organised and detail-oriented Team Administrator to support our COO and wider team. The successful candidate will provide comprehensive administrative and coordination support, assisting with diary management, meeting scheduling, travel arrangements, event planning, and document preparation. You will ideally have strong PowerPoint and Excel skills and act as a central point of contact to support the COO across the full range of operational functions, ensuring seamless organisation of anything and everything needed to keep activities running smoothly. This role is office-based at the London Gateway Terminal Building, and work collaboratively across departments to drive efficiency and connectivity.
Hours: Full-time, 37.5 hours per week (Mon-Fri)
- Provide direct administrative support to the Chief Operating Officer (COO), including diary management, travel coordination, meeting preparation, and document handling.
- Maintain accurate soft and hard copy files, ensuring document control is managed efficiently and confidential information is handled securely.
- Plan and coordinate travel arrangements for the COO and other senior team members where directed, ensuring compliance with internal policies and approvals.
- Process and submit expenses and purchase requisitions accurately and in a timely manner on behalf of the COO, liaising with Accounts Payable to resolve any queries.
- Support the COO in the coordination and delivery of business projects, assisting with planning, tracking progress, preparing updates, and organising project-related activities.
- Act as a trusted point of contact for ad hoc administrative, organisational, and project-related tasks as required, ensuring a proactive and professional approach at all times.
Business Administration or similar qualification or experience. Experience in an industrial/manual environment advantageous. Good telephone manner. Ability to demonstrate initiative, flexible attitude, organisational skills and attention to detail. Effective and strong communication skills, both orally and in writing. Intermediate knowledge of Microsoft Word and PowerPoint packages to competently use computer software to create documents, databases, spreadsheets and presentations. Good English language and numerical skills.
Compensation: We offer a market competitive compensation package.
Administrative Assistant (Admin) employer: DP World
Contact Detail:
DP World Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant (Admin)
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, particularly Microsoft PowerPoint and Excel. Consider taking a short online course or tutorial to brush up on your skills, as being proficient in these applications will set you apart from other candidates.
✨Tip Number 2
Demonstrate your organisational skills by preparing a mock schedule or travel itinerary for a hypothetical COO. This will not only showcase your ability to manage complex tasks but also give you practical examples to discuss during the interview.
✨Tip Number 3
Research DP World and its operations thoroughly. Understanding their business model and recent developments will allow you to speak knowledgeably about how you can contribute to their goals, especially in terms of improving efficiency and connectivity.
✨Tip Number 4
Network with current or former employees of DP World, if possible. Engaging with them can provide valuable insights into the company culture and expectations, which you can leverage to tailor your approach during the application process.
We think you need these skills to ace Administrative Assistant (Admin)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Administrative Assistant role. Emphasise your organisational skills, attention to detail, and proficiency in Microsoft Office, particularly PowerPoint and Excel.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific examples of how your previous experience has prepared you for supporting a COO and managing administrative tasks effectively.
Highlight Relevant Skills: In your application, clearly outline your communication skills, both written and verbal, as well as your ability to manage multiple tasks. Provide examples of how you've demonstrated initiative and flexibility in past roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Administrative Assistant position.
How to prepare for a job interview at DP World
✨Showcase Your Organisational Skills
As an Administrative Assistant, your ability to stay organised is crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously in previous roles. Highlight any tools or methods you use to keep everything on track.
✨Demonstrate Proficiency in Microsoft Office
Since strong PowerPoint and Excel skills are essential for this role, make sure to mention your experience with these applications. You could even prepare a brief presentation or spreadsheet to showcase your skills during the interview.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle unexpected situations. Think of scenarios where you had to adapt quickly or resolve conflicts, and be ready to explain your thought process and actions.
✨Emphasise Communication Skills
Effective communication is key in this role. Be ready to discuss how you ensure clear communication with team members and stakeholders. You might want to share examples of how you've successfully coordinated meetings or managed communications in past positions.
