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- Tasks: Support the Marketing Director with diary management, emails, and meeting coordination.
- Company: Join a dynamic team based in the stunning Blenheim Palace grounds.
- Benefits: Enjoy flexible working options across Oxford, Reading, or Bristol offices.
- Why this job: Be a key player in a vibrant environment, making a real impact on the team's success.
- Qualifications: Experience in a C-suite setting, strong Microsoft Office skills, and a proactive attitude required.
- Other info: Ideal for those passionate about supporting leaders and creating positive experiences.
The predicted salary is between 30000 - 42000 £ per year.
We have a requirement for a proactive Personal Assistant to join us on a permanent basis. You will look after the Marketing Director who is primarily based at our Oxford office located within the grounds of Blenheim Palace in Woodstock. However, this role can be based in our Oxford, Reading or Bristol Offices.
Role responsibilities:
- Manage inboxes, sorting & responding to emails as appropriate, highlighting items for urgent attention and fielding speculative approaches.
- Meet and greet internal & external guests at all levels of seniority.
- Process expense claims including mileage, corporate expenditure and completing timesheets.
- Produce documents, presentations and reports as needed.
- Minute-taking including follow up action tracking and completion.
- Provide extensive diary management, ensuring that current organisational priorities are understood to ensure diaries are aligned and prioritised against the business/Marketing Director's needs.
- Organise meetings and events, coordinating with other offices, suppliers and other stakeholders.
- Flexibility to support the changing priorities of the diaries.
- Maintain confidentiality, trust and integrity at all times, including in the management of sensitive documents, communications and enquiries.
- Arrange internal and external appointments.
- Manage purchase orders and invoices from various suppliers.
The skills and experience you need to have for this role:
- Proven track record of working within a C-suite environment.
- A passion for supporting people, with kindness, compassion and empathy.
- A confidence to establish yourself as a central presence, and natural key point of contact.
- Confidence in working with a senior member of the team and communicating and working with people of all levels across the business.
- Possess an energetic character, with the ability to uplift, engage and motivate our teams creating positive experiences and impressions.
- A proactive approach, with the ability to pre-empt the needs of your key leaders and allow them to focus solely on the tasks in front of them.
- A naturally organised approach, with the agility and ability to manage the diary and expectations of any outputs.
- An ability to maintain a high level of confidentiality and trust.
- Strong Microsoft Office skills, notably Word, PowerPoint & Excel, and an ability to work with high attention to detail, particularly in report writing, minute capturing and written communication.
- Excellent time management, organisation, co-ordination and prioritising skills.
- Strong proof reading and attention to detail skills.
- Previous experience working within a Marketing team would be beneficial but not essential.
- Experience of using InDesign would also be an advantage.
Personal Assistant in Woodstock, Oxfordshire employer: Ridge & Partners LLP
Contact Detail:
Ridge & Partners LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant in Woodstock, Oxfordshire
✨Tip Number 1
Familiarise yourself with the specific needs of a Personal Assistant in a C-suite environment. Research common challenges faced by Marketing Directors and think about how you can proactively address these in your conversations during the interview.
✨Tip Number 2
Network with current or former Personal Assistants in similar roles. They can provide insights into what the day-to-day looks like and may even share tips on how to impress during the interview process.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock diary management scenario. Show how you would prioritise tasks and manage conflicting appointments, as this will highlight your proactive approach and ability to handle pressure.
✨Tip Number 4
Be ready to discuss your experience with Microsoft Office, especially Word and PowerPoint. Prepare examples of documents or presentations you've created that showcase your attention to detail and ability to communicate effectively.
We think you need these skills to ace Personal Assistant in Woodstock, Oxfordshire
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially any roles where you've supported senior executives or worked in a C-suite environment. Emphasise your organisational skills and any experience with diary management.
Craft a Compelling Cover Letter: In your cover letter, express your passion for supporting others and your proactive approach. Mention specific examples of how you've anticipated the needs of leaders in previous roles, showcasing your ability to manage priorities effectively.
Highlight Relevant Skills: Clearly outline your proficiency in Microsoft Office, particularly Word and PowerPoint, as well as any experience with InDesign. Include examples of your attention to detail, time management, and organisational skills in your application.
Proofread Your Application: Before submitting, thoroughly proofread your CV and cover letter. Ensure there are no spelling or grammatical errors, as this role requires strong written communication skills. A polished application reflects your attention to detail.
How to prepare for a job interview at Ridge & Partners LLP
✨Showcase Your Organisational Skills
As a Personal Assistant, your ability to manage diaries and prioritise tasks is crucial. Be prepared to discuss specific examples of how you've successfully organised schedules or managed multiple responsibilities in the past.
✨Demonstrate Proactivity
Highlight instances where you've anticipated the needs of your previous managers or teams. This role requires a proactive approach, so share stories that illustrate your ability to foresee challenges and address them before they arise.
✨Emphasise Confidentiality and Trust
Given the sensitive nature of the role, it's important to convey your understanding of confidentiality. Prepare to discuss how you've handled confidential information in previous positions and why trust is essential in a Personal Assistant role.
✨Familiarise Yourself with Microsoft Office
Since strong Microsoft Office skills are a requirement, make sure you're comfortable discussing your proficiency in Word, PowerPoint, and Excel. Consider preparing a brief example of a document or presentation you've created that showcases your attention to detail.
