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- Tasks: Manage schedules, coordinate meetings, and provide administrative support in a dynamic office environment.
- Company: Join a thriving architecture firm known for its close-knit team and innovative projects.
- Benefits: Enjoy flexible hours, a supportive work culture, and opportunities for personal growth.
- Why this job: Be part of a creative team, enhance your organizational skills, and make a real impact.
- Qualifications: Ideal for detail-oriented individuals with strong communication skills and a knack for multitasking.
- Other info: Position offers 25-30 hours per week, Monday to Friday, starting at 8:30am.
Juice Recruitment is excited to be working in partnership with a thriving architecture firm, with the appointment of Part-Time Office Manager to join their close-knit team in Portishead. The ideal candidate will be available to work Monday to Friday, starting at 8:30am. 25-30 hours per week, of which you can be flexible your finish time. Key Responsibilities: Diary and Email Management: Organise the Director’s schedule, manage emails, and coordinate with the team to ensure deadlines and meetings are met. Meeting Coordination: Arrange meetings, prepare project files, organise virtual sessions, and manage related documentation. Administrative Support: Oversee office procedures, maintain electronic filing systems, and assist with tasks like expense reporting and proofreading documents. Greet visitors, arrange refreshments, and maintain clean and presentable reception, meeting rooms, and kitchen areas. Office Maintenance: Ensure building and equipment maintenance, oversee health and safety compliance, and manage office supplies and groceries. HR Assistance: Support the onboarding and induction of new staff and maintain records related to staff training and qualifications. Assist with internal event planning, including logistics and food orders. Provide non-business-related support to the Director and take on additional duties as needed to support office operations. You will …
Part-Time Office Manager employer: Juice Recruitment Ltd
Contact Detail:
Juice Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part-Time Office Manager
✨Tip Number 1
Familiarize yourself with the architecture industry and the specific firm you're applying to. Understanding their projects and values will help you tailor your conversation during the interview.
✨Tip Number 2
Highlight your organizational skills and experience in managing schedules and emails. Be ready to share examples of how you've successfully coordinated meetings or managed office procedures in the past.
✨Tip Number 3
Demonstrate your ability to work flexibly and adapt to changing priorities. Share instances where you've had to adjust your plans to meet deadlines or support team members effectively.
✨Tip Number 4
Prepare to discuss your experience with HR tasks, such as onboarding and training. Showing that you can assist with these responsibilities will make you a more attractive candidate for the role.
We think you need these skills to ace Part-Time Office Manager
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Part-Time Office Manager position. Make sure you understand the key responsibilities and required skills, as this will help you tailor your application.
Highlight Relevant Experience: In your CV and cover letter, emphasize any previous experience in office management or administrative roles. Be specific about your responsibilities, such as diary management, meeting coordination, and administrative support.
Showcase Your Skills: Make sure to highlight skills that are particularly relevant to the role, such as organization, communication, and proficiency with office software. Provide examples of how you've successfully used these skills in past positions.
Personalize Your Application: Address your cover letter to the hiring manager if possible, and express your enthusiasm for the architecture firm and the opportunity to contribute to their team. A personalized touch can make your application stand out.
How to prepare for a job interview at Juice Recruitment Ltd
✨Show Your Organizational Skills
As a Part-Time Office Manager, you'll be responsible for managing schedules and coordinating meetings. Be prepared to discuss your previous experiences in organizing tasks and how you prioritize your workload effectively.
✨Demonstrate Communication Abilities
Effective communication is key in this role. Highlight your experience in managing emails and interacting with team members. You might want to share examples of how you've successfully coordinated meetings or handled visitor interactions.
✨Familiarize Yourself with Office Procedures
Understanding office procedures and administrative support is crucial. Brush up on common office management practices and be ready to discuss how you maintain filing systems and manage documentation efficiently.
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving skills. Prepare for scenarios related to office maintenance, health and safety compliance, or handling unexpected situations, and think about how you would approach these challenges.
