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- Tasks: Join our busy Conveyancing team as a Legal Secretary, providing essential support and managing client interactions.
- Company: Be part of a well-established, employee-focused firm in Gravesend with a strong reputation.
- Benefits: Enjoy a full-time role with immediate interviews and a supportive work environment.
- Why this job: Gain valuable experience in a dynamic team while developing your legal skills and client relations.
- Qualifications: Previous experience as a Legal Secretary and strong technical skills are essential.
- Other info: Work Monday to Friday, 9am to 5.30pm, with opportunities for growth.
The predicted salary is between 24000 - 36000 £ per year.
We are currently seeking a Conveyancing Legal Secretary to join a well-established and employee focused firm in Gravesend as part of a busy Conveyancing team. You will provide full secretarial support, diary management, meeting and greeting clients, audio transcription, submitting searches and handling telephone queries from clients and/or third parties.
The role:
- Audio copy typing - letters; legal forms (Oyez)
- Knowledge of Land Registry Portal, BigHand, Searchflow and/or Partner 4 Windows – advantageous
- Answer the telephone in a polite and efficient manner
- Undertake administrative duties such as photocopying & updating client details
- Filing correspondence and ensuring files are kept up to date
- Arranging appointments and dealing with clients
- Work as part of a team, assisting with secretarial and telephone cover when required
- Handle all confidential information discreetly and in-line with GDPR/AML
The ideal candidate:
- Proven experience working as a Legal Secretary within a busy Conveyancing department
- Excellent technical skills which include a fast and accurate typing speed
- The ability to manage a busy workload with minimal supervision and meet tight deadlines
- Good communication skills and a confident, friendly and outgoing manner both over the phone and in person
- Great attention to detail
- A good working knowledge of Word & Excel is essential
This is a full-time and permanent role - Monday - Friday 9am - 5.30pm. Immediate Interviews Available!
Contact Detail:
Diamond Search Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Conveyancing Legal Secretary
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as the Land Registry Portal and BigHand. Having hands-on experience or even a basic understanding of these tools can set you apart from other candidates.
✨Tip Number 2
Practice your audio typing skills to ensure you can meet the fast and accurate typing speed required for the role. Consider using online resources or typing software to improve your efficiency and accuracy.
✨Tip Number 3
Prepare for potential interview questions by thinking about your previous experiences in a busy Conveyancing department. Be ready to discuss how you managed your workload and maintained attention to detail under pressure.
✨Tip Number 4
Showcase your communication skills by practising how you would greet clients and handle telephone queries. A friendly and professional manner can make a great impression during the interview process.
We think you need these skills to ace Conveyancing Legal Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as a Legal Secretary, particularly in Conveyancing. Emphasise your technical skills, typing speed, and any relevant software knowledge like Land Registry Portal or BigHand.
Craft a Strong Cover Letter: Write a cover letter that showcases your communication skills and friendly manner. Mention specific experiences that demonstrate your ability to manage a busy workload and meet deadlines.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Word and Excel, as well as your experience with audio transcription and client management. This will show you are well-prepared for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. Attention to detail is crucial in this role, so make sure your application reflects that quality.
How to prepare for a job interview at Diamond Search Recruitment Ltd
✨Showcase Your Typing Skills
Since the role requires a fast and accurate typing speed, be prepared to demonstrate your skills. You might be asked to complete a short typing test during the interview, so practice beforehand to ensure you're at your best.
✨Familiarise Yourself with Relevant Software
Knowledge of tools like the Land Registry Portal, BigHand, and Searchflow is advantageous. Brush up on these platforms and be ready to discuss your experience with them, as this will show your preparedness for the role.
✨Prepare for Client Interaction Scenarios
As you'll be meeting and greeting clients, think about how you would handle various client interactions. Practice answering common queries politely and efficiently, as good communication skills are essential for this position.
✨Demonstrate Attention to Detail
Attention to detail is crucial in a legal environment. Be ready to provide examples from your past work where your attention to detail made a difference, whether in managing files or ensuring accuracy in documentation.
