Maintenance Administrator

Maintenance Administrator | £28,000 – £30,000 | Office-Based in Poole Are you a highly organised and detail-oriented professional with a passion for administration and coordination? Join our friendly and dynamic Head Office team in Poole and become a key player in supporting our busy Maintenance Department! Location: Poole Type: Full-time, Permanent Hours: Monday – Friday, 8:30am to 5:30pm (40 hours/week) Salary: £28,000 – £30,000 per annum About the Role: We\’re looking for an experienced administrator who thrives in fast-paced environments. You\’ll play a central role in coordinating engineer visits, managing job packs and van stock, raising invoices and quotes, and ensuring smooth day-to-day operations within the maintenance team. Key Responsibilities: Scheduling engineer appointments and booking hotels Preparing job packs, quotes, and invoices Managing van stock and returns Using Servicelife to maintain customer/site history Chasing timesheets, job sheets, and outstanding quotes/invoices Entering sales orders and costing engineer time Handling calls, emails, and administrative tasks as needed About You: Experience in a similar administrative role (preferred) Excellent communication and interpersonal skills High attention to detail and accuracy Strong numeracy and IT skills Proficient with MS Office Confident decision-maker who works well under pressure Benefits Include: 23 days holiday (rising to 30 with service) + bank holidays Bupa Health Plan* and enhanced sick pay* Funded training and development opportunities Company-funded Christmas and summer events Free eye tests & cycle to work scheme* Free on-site parking *Available after 12 months service Apply Now! If you\’re ready for your next challenge and want to join a supportive and growing team, click the APPLY button to submit your CV. INDCP