Maintenance Administrator

Maintenance Administrator | £28,000 – £30,000 | Office-Based in Poole

Are you a highly organised and detail‑oriented professional with a passion for administration and coordination? Join our friendly and dynamic Head Office team in Poole and become a key player in supporting our busy Maintenance Department!

Location

Poole

Type

Full-time, Permanent

Hours

Monday – Friday, 8:30am to 5:30pm (40 hours / week)

Salary

£28,000 – £30,000 per annum

About the Role

We\’re looking for an experienced administrator who thrives in fast‑paced environments. You\’ll play a central role in coordinating engineer visits, managing job packs and van stock, raising invoices and quotes, and ensuring smooth day‑to‑day operations within the maintenance team.

Key Responsibilities

• Scheduling engineer appointments and booking hotels
• Preparing job packs, quotes, and invoices
• Managing van stock and returns
• Using Servicelife to maintain customer/site history
• Chasing timesheets, job sheets, and outstanding quotes/invoices
• Entering sales orders and costing engineer time
• Handling calls, emails, and administrative tasks as needed

About You

• Experience in a similar administrative role (preferred)
• Excellent communication and interpersonal skills
• High attention to detail and accuracy
• Strong numeracy and IT skills
• Proficient with MS Office
• Confident decision‑maker who works well under pressure

Benefits Include

• 23 days holiday (rising to 30 with service) + bank holidays
• Bupa Health Plan* and enhanced sick pay*
• Funded training and development opportunities
• Company‑funded Christmas and summer events
• Free eye tests & cycle to work scheme*
• Free on‑site parking (Available after 12 months service)

Apply Now!

If you\’re ready for your next challenge and want to join a supportive and growing team, click the APPLY button to submit your CV.