Bid Manager

Location: Portsmouth

Salary: £52,000 - £55,000

Benefits:

• Competitive salary
• Annual Salary Review
• A key role in a dynamic and forward-thinking team
• Opportunities for career progression within a growing company
• Supportive and collaborative team culture
• Flexible working with regional travel
• 31 days’ annual holiday (inclusive of Bank Holidays)
• BUPA Cashplan
• Enrolment in our pension scheme
• Employee Assistance Programme
• Refer a friend reward scheme
• Health and wellbeing staff discount website through BUPA

We are recruiting a Bid Manager to join a thriving Facilities Management (FM) team. As Bid Manager you will play a key role in creating tender submissions, primarily targeting local authority and public sector contracts.

Key Responsibilities of the Bid Manager:

• Bid Writing & Content Development
• Produce high-quality, engaging, and technically sound written responses for PQQs, RFIs, ITTs, and other tender documentation.
• Lead the writing and submission of high-quality, successful bids and tenders tailored specifically to local authority and public sector opportunities.
• Adapt and edit existing content to reflect the tone and expectations of each opportunity.
• Take technical, commercial, and operational information from various teams and transform it into cohesive, compelling bid submissions.
• Maximise efficiency by utilising AI to support with collating information and refining responses.
• Liaise with stakeholders across departments to gather relevant content and insights.
• Attend and contribute to bid planning meetings, review sessions, and progress reviews.
• Support the Head of Business Support with the coordination of inputs and the production of submission timelines.
• Quality Compliance
• Ensure all documentation is accurate, well-structured, and aligns with the requirements of each tender.
• Maintain high standards of proofreading, document formatting, and internal governance compliance.
• Assist in developing and maintaining bid libraries, templates, and best-practice guides.
• Knowledge Management & Continuous Improvement
• Collate feedback from past bids and incorporate lessons learned into future submissions.
• Create and maintain a bank of model answers, case studies, and evidence-based content.
• Develop and deliver training sessions for Business Support Coordinators on foundational tender writing skills, processes, and standards.

Skills, Experience & Qualifications Essential required of the Bid Manager:

• Proven experience in bid writing within the Facilities Management or Construction sectors.
• Strong writing, editing, and proofreading skills with an excellent command of English.
• Ability to interpret technical and commercial data and present it clearly and convincingly.
• Skilled in managing multiple deadlines in a high-pressure, deadline-driven environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• A collaborative, proactive approach to working with diverse teams.

Desirable:

• Knowledge of cost planning and FM mobilisation processes.
• Proven experience writing successful bids and tenders specifically targeting local authority and public sector clients.
• Familiarity with public sector procurement (PAS91, SQs, MEAT, etc.).

Personal Attributes:

• Naturally inquisitive, with a keen eye for detail and a hunger for continual improvement.
• Creative thinker who can tailor content to resonate with different clients and sectors.
• Confident communicator, able to work across remote and on-site environments.
• Highly organised and motivated with a 'can-do' attitude, even under tight timeframes.
• Resilient and adaptable to changing requirements and priorities.