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- Tasks: Support the People and Excellence Team with administrative tasks and maintain personnel records.
- Company: Join Salix, a passionate team dedicated to helping organizations achieve net zero targets.
- Benefits: Enjoy 28 days annual leave, training opportunities, and a contributory pension scheme.
- Why this job: Make a real impact on climate change while developing your skills in a supportive environment.
- Qualifications: Experience in administration and strong teamwork skills are essential.
- Other info: This is a 12-month fixed-term contract with flexible working options.
The predicted salary is between 28800 - 43200 £ per year.
Are you looking to take your first steps into HR? Are you currently an Administrator looking for your next challenge? We are looking for a multi-talented HR & Recruitment Coordinator to join our small but friendly HR team. As a HR function we focus on internal career development for members of our team and are looking for a candidate that is eager to develop and get stuck into the challenges the role brings.
We have a clear People led strategy and focus with the aim of positioning our company as the number one employer within our industry, in a way which is personal and unique to us. We aim to bring our DNA to life within all of our people related areas of work, helping us all to recognise, protect and value it.
As one of the HR & Recruitment Coordinators your role will have a dual focus, splitting your time equally between the day to day HR administration duties and supporting with the company recruitment requirements. The role would therefore suit a motivated individual that works well under pressure who has a desire to succeed and progress in a HR or recruitment role.
Who are we?
We are Rubix – the most trusted single source of industrial supplies, thanks to our buying power and financial stability that comes from being part of Europe’s largest industrial distribution business.
Key Responsibilities
Administration
- Manage all incoming queries, through the Shared Services mailbox and telephone line, triaging and escalating as required.
- Resolve all Tier 1 employee and manager queries across the whole spectrum of the Employee lifecycle in conjunction with the relevant HR Advisor
- Provide an efficient internal service by adhering to pre-set service standards / SLA’s
- Prepare and disseminate contractual and company correspondence such as contract amendment letters, mail merges, reports etc
- Contribute to the successful processing of payroll within the pre-set monthly schedule of activity, ensuring all systems updates are accurate and consistent with monthly deadlines
- Recording and tracking sickness absence
Systems, Processes and Data
- Responsible for the integrity of HR Data within our HR Database and supporting systems
- Maintain organisational structures in the HR system
- Reporting for geographical area of responsibility via the HR system
- Support the continuous improvement of the company’s HR processes and procedures to ensure the company is legally compliant and championing best practice
Recruitment
- Update and maintain the recruitment database ensuring candidate and job records accurately reflect the status of vacancies
Values and Behaviours
- Makes every effort to live the company’s values through their day to day operation.
- Recognises the role of the team as a part of the company’s overall success and contributes to this through behaviours which demonstrate enthusiasm, flexibility and a \’oneteam’ approach.
- Ensuring effective communication with the wider business is a priority
Skills and Experience
Essential:
- Excellent attention to detail with strong communication skills gained from working within a similar environment or role.
- Excellent time management skills with an ability to manage one’s own workload to a set standard of SLA.
- Able to forge strong working relationships with Stakeholders of all levels
- High level of IT confidence, including intermediate Excel skills
- Pro-active approach to problem solving
- Fully competent using HR systems, able to pull reports etc
Desirable:
- HR experience
- Some knowledge of employment law
Human Resources Administrator employer: Rubix UKII
Contact Detail:
Rubix UKII Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Human Resources Administrator
✨Tip Number 1
Familiarize yourself with the latest HR technologies and systems, especially those related to personnel records and data management. Being well-versed in these tools will not only help you stand out but also demonstrate your readiness to support the People and Excellence Team effectively.
✨Tip Number 2
Showcase your organizational skills by preparing examples of how you've successfully managed administrative tasks in previous roles. Highlighting your ability to maintain confidentiality and accuracy in handling sensitive information will be crucial for this position.
✨Tip Number 3
Research Salix's mission and values, particularly their focus on climate change and energy efficiency. Being able to articulate how your personal values align with theirs during discussions can make a strong impression and show your genuine interest in the role.
✨Tip Number 4
Prepare to discuss your experience in supporting recruitment processes, including how you've assisted in preparing recruitment packs or coordinated interview logistics. This will demonstrate your proactive approach and readiness to contribute to the team's success.
We think you need these skills to ace Human Resources Administrator
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the HR Administrator position. Understand the key responsibilities and required skills, and think about how your experience aligns with them.
Tailor Your CV: Customize your CV to highlight relevant experience in administration and HR support. Emphasize your organizational skills, attention to detail, and any experience you have with HR systems or databases.
Craft a Compelling Cover Letter: Write a cover letter that reflects your passion for the mission of Salix and your motivation to contribute to their goals. Mention specific examples from your past work that demonstrate your ability to handle the responsibilities listed in the job description.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application shows professionalism and attention to detail, which are crucial for an HR role.
How to prepare for a job interview at Rubix UKII
✨Show Your Passion for Sustainability
Since Salix is focused on helping organizations achieve net zero targets, it's important to express your passion for sustainability and climate change during the interview. Share any relevant experiences or initiatives you've been involved in that align with their mission.
✨Demonstrate Strong Organizational Skills
As an HR Administrator, you'll be responsible for maintaining personnel records and managing various administrative tasks. Be prepared to discuss specific examples of how you've successfully organized and maintained records in previous roles.
✨Prepare for HR System Questions
Familiarize yourself with common HR systems and be ready to discuss your experience with them. Highlight your ability to handle employee data, respond to queries, and manage accounts efficiently, as these are key responsibilities in the role.
✨Emphasize Team Collaboration
Salix values strong team players, so be sure to highlight your collaborative skills. Share examples of how you've worked effectively within a team, especially in supporting recruitment processes or training logistics.
