Assistant Office Manager

Our client is a fast-growing independent television production company with a reputation for making innovative and popular scripted and unscripted shows. They're now seeking a highly motivated and resilient individual for a demanding and fast-paced position. This role requires adaptability, strong problem-solving skills, and the ability to thrive under pressure in a high-intensity environment. The Assistant Office Manager will provide stability and support to the day-to-day operations, allowing the Office Manager to focus on strategic tasks . Experience using Microsoft Office Applications are a must for this role.

Responsibilities:

• Managing the reception desk during working hours.
• Coordinate with runners to cover reception from 8:30 AM – 9:00 AM and 5:30 PM until close, as well as during lunch breaks.
• New joiner's paperwork (RTW check and equipment sign-out forms) ensure this is completed and loaded onto the relevant systems.
• Company Asset log management – Log all laptops and equipment given out and swapped.
• Meeting room bookings
• Sole user and reconciler of Office Manager company credit card purchases (after OM approval) – maintaining meticulous records.
• Reconcile and create runner floats for Office Manager approval.
• Efficiently manage the office inbox, ensuring prompt and effective responses to all emails.
• Keep runners on task and delegate new tasks as they come in.
• Ensure smooth workflow.
• Engage and ensure work experience complete their allocated tasks and allocate any additional tasks.
• Report concerns, queries, commendations, and potential process issues to the Office Manager.
• Train new runners on processes and procedures.
• Act as the lead fire warden and first aider on site. (Training provided)
• Regular check-ins with the Office Manager.
• Opportunity to learn about office management and attend training courses.
• Visibility and guidance from the Office Manager.
• Assisting Development with the download of media

Skills required:

• Strong previous office or reception experience.
• Keen interest in stepping into a leadership role.
• Excellent organisational, time management and communication skills.
• Ability to deliver consistent results, often with tight deadlines and competing priorities.
• Ability to take ownership of challenging tasks.
• Ability to adapt quickly to evolving circumstances, displaying resilience and a solution-oriented mindset.