Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support office administration, manage facilities, and ensure health & safety compliance.
- Company: Join People First, a diverse recruitment agency committed to inclusivity.
- Benefits: Enjoy a competitive salary, free lunches, and early finishes on Fridays.
- Why this job: Be part of a dynamic team ensuring workplace safety and efficiency while making a real impact.
- Qualifications: Experience in administration and health & safety; Mandarin preferred but not essential.
- Other info: Office-based role in Birmingham with a focus on compliance and contractor management.
The predicted salary is between 36000 - 60000 £ per year.
The Skills You'll Need:
- Ideally fluent in Mandarin
- Administration
- Health & Safety
- Facilities management
Your New Salary: Competitive
Office based
Permanent
Location: Birmingham
Working hours: 2pm finish on Fridays, 8-5pm Mon-Thurs, 1 hour lunch, which is free.
What You'll be Doing:
- General office administration support
- Coordinate and manage property lease negotiations, renewals, documentation, and maintain accurate records of agreements
- Manage planned and reactive maintenance of critical systems, including HVAC, water hygiene, electrical compliance, and lab equipment
- Arrange for routine maintenance, checks and certifications such as EICR, PAT test etc.
- Act as a primary point of contact with local councils, managing communication regarding site regulations, permits, inspections, and ensuring compliance with local council requirements
- Conduct risk assessments, fire safety checks, site inspections, and ensure compliance to regulations (e.g. HSE, COSHH)
- Keep company H&S and facilities policies up to date
- Oversee fire safety procedures, including alarm testing, emergency lighting, drills, and risk assessments
- Ensure the functionality of security systems, keyholder responsibilities, and access management; Conduct weekly building checks
- Coordinate external service providers for building maintenance, pest control, equipment servicing, and compliance testing
- Deliver safety inductions, oversee training programs, and conduct regular audits to ensure workplace safety and efficiency
- Undertake other ad hoc assignments as required
The Skills You'll Need to Succeed:
- Proven experience in administration, health & safety, and/or facilities management, preferably within laboratory or R&D environments
- Solid understanding of workplace safety regulations, facility management, and general administration procedures
- Excellent problem-solving, negotiation and communication skills
- Health & Safety certifications preferred, such as NEBOSH/IOSH certification
- Proficient in English; Chinese Mandarin speaking will be a plus but not essential
People First is committed to increasing diversity, and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status or whether or not they have a disability.
Senior Administrative Officer - Facilities, H&S. - Mandarin preferred. employer: People First
Contact Detail:
People First Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Administrative Officer - Facilities, H&S. - Mandarin preferred.
✨Tip Number 1
Brush up on your Mandarin skills! Since fluency in Mandarin is preferred, being able to communicate effectively in both English and Mandarin will set you apart from other candidates. Consider practicing common phrases related to administration and health & safety.
✨Tip Number 2
Familiarise yourself with health and safety regulations in the UK. Understanding HSE and COSHH regulations will not only help you in the interview but also demonstrate your commitment to workplace safety, which is crucial for this role.
✨Tip Number 3
Network with professionals in facilities management and health & safety. Attend relevant industry events or join online forums to connect with others in the field. This can provide valuable insights and potentially lead to referrals.
✨Tip Number 4
Prepare to discuss your experience with contractor management and compliance testing. Be ready to share specific examples of how you've successfully coordinated maintenance and ensured compliance in previous roles, as this will be a key part of the job.
We think you need these skills to ace Senior Administrative Officer - Facilities, H&S. - Mandarin preferred.
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration, health & safety, and facilities management. Emphasise any specific skills or certifications that align with the job description, such as NEBOSH or IOSH.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and how your background makes you a suitable candidate. Mention your fluency in Mandarin if applicable, and express your enthusiasm for the position.
Highlight Relevant Experience: In your application, focus on your previous roles that involved office administration, health & safety compliance, and facilities management. Use specific examples to demonstrate your problem-solving and communication skills.
Follow Application Instructions: Ensure you submit your CV as a Word document as specified in the job posting. Double-check that all required documents are included and that your application is submitted through our website for consideration.
How to prepare for a job interview at People First
✨Brush Up on Health & Safety Regulations
Make sure you have a solid understanding of workplace safety regulations, especially those relevant to the role. Familiarise yourself with HSE and COSHH guidelines, as well as any specific health and safety certifications like NEBOSH or IOSH.
✨Showcase Your Administrative Skills
Prepare examples from your past experience that highlight your administrative capabilities. Be ready to discuss how you've managed property lease negotiations, coordinated maintenance, or handled compliance documentation in previous roles.
✨Demonstrate Communication Skills
Since the role may involve liaising with local councils and external service providers, practice articulating your thoughts clearly. Highlight any experience you have in negotiation and problem-solving, as these will be key in this position.
✨Prepare for Mandarin Language Questions
If you're fluent in Mandarin, be prepared to demonstrate your language skills during the interview. Even if it's not essential, showcasing your ability to communicate in Mandarin can set you apart from other candidates.
