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- Tasks: Support the charity with admin tasks, fundraising, and event coordination.
- Company: Join SWSPDA, a charity teaching piping and drumming to children in Dumfries and Galloway.
- Benefits: Flexible hours, work with a passionate team, and make a positive impact in the community.
- Why this job: Be part of a vibrant team that empowers youth through music and community engagement.
- Qualifications: Strong communication, time management, IT skills, and a proactive attitude are essential.
- Other info: This is a self-employed role; candidates must manage their own tax returns.
Salary: £15 per hour (Self Employed)
Hours: Various Hours from Monday to Friday 9.am to 5.00pm. You will be required to work during these hours to carry out necessary administrative tasks. Daily hours will vary from day to day depending on workload.
Contract: Part Time/Permanent Position
Reporting To: SWSPDA Chairperson and Trustees
Probationary Period: 6 months
Job Summary
- To provide professional, efficient, and effective administrative support to SWSPDA, ensuring efficient and effective running of the charity.
- To support the charity team in the management and administration of its fundraising and marketing.
- To help coordinate fundraising activity in conjunction with the Trustees, Fundraising group, and Chairperson.
About South West of Scotland Piping and Drumming Academy
SWSPDA is a charity dedicated to teaching children from all backgrounds in Dumfries and Galloway the skilful art of Piping and/or drumming. The organisation teaches children for free from all areas within Dumfries and Galloway, from lessons in schools to regular monthly workshops in Dumfries. All the pupils that attend SWSPDA attend regular events such as Christmas light switch on, Local charitable events and Local Music competitions. The organisation encourages children to lead fuller lives through positive teaching and educational experiences.
We are seeking to hire a self-motivated and energetic Charity Administrator to work with the charity team and to support the activities of the organisation. The ideal candidate will possess a wide range of skills and be interested in playing a key role within a small and committed team, supporting the organisation’s activities.
Skills Required
- Communication and people skills: Often being the first point of contact, the Charity Administrator will need to possess excellent communication skills. The image of the organisation and its services relies heavily on the ability of the Charity Administrator to communicate effectively and sympathetically with a wide variety of people including staff and supporters.
- Time management skills: The Charity Administrator will need to possess excellent time management and organisational skills to be able to deal with a multitude of tasks and a range of priorities.
- Information Technology skills: The Charity Administrator will need strong IT skills and be competent in the use of most Microsoft Office applications including Outlook, Word and Excel. A working knowledge of PowerPoint and Publisher would also be helpful.
- Problem solving skills: The Charity Administrator will need to be practical, proactive and able to use their initiative.
Main Duties and Responsibilities
- Update and maintain the Chairpersons diary and address book, arranging appointments for the chairperson when required and appropriate.
- Liaise with the Chairperson daily regarding the events of the day and follow up actions.
- Liaise with the local Schools to coordinate internal and external Tuition and coordinate any school events the SWSPDA would be involved in.
- Liaise with other admin group members, Trustees, and external organisations to arrange meetings.
- Be responsible for the smooth running of the charity, dealing with enquiries by telephone, email, and post, and maintaining filing systems (both electronic and hard copy).
- Take and relay accurate information (Emails, Telephone calls) in a timely manner.
- Make any necessary travel arrangements for SWSPDA.
- To undertake word processing, electronic communication, telephone communication, filing, faxing, printing, and photocopying work as required by the charity team, including the HR and Marketing.
- Set up meetings, book meeting rooms and coordinate events accordingly.
- Assist with keeping contact databases and records up to date.
- Draft, type and dispatch charity office correspondence as requested.
- Attend occasional fundraising/charity events and exhibitions as required.
- To operate and comply with the provisions of the Data Protection Act 1998.
- Complete any Risk Assessment required by SWSPDA.
- Complete any PVG Returns for the organisation.
This role will require you to undertake a relevant PVG check.
To apply, please send a cover letter along with your CV to swspda1@gmail.com
Closing date Sunday 1st June 2025
Please note this is a self-employed role and it will be the responsibility of the successful candidate to complete all income and tax returns.
Charity Administrator (SWSPDA) - DGA12021 employer: Dumfries and Galloway Council
Contact Detail:
Dumfries and Galloway Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Charity Administrator (SWSPDA) - DGA12021
✨Tip Number 1
Familiarise yourself with the South West of Scotland Piping and Drumming Academy's mission and values. Understanding their commitment to teaching children from all backgrounds will help you align your responses during any interviews or discussions.
✨Tip Number 2
Network with individuals involved in the charity sector, especially those connected to music education or community initiatives. This can provide valuable insights and potentially lead to recommendations that could strengthen your application.
✨Tip Number 3
Demonstrate your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in the past. Be ready to discuss these experiences in detail, as they are crucial for the Charity Administrator role.
✨Tip Number 4
Showcase your IT proficiency by being prepared to discuss specific software tools you’ve used, particularly Microsoft Office applications. If you have experience with databases or project management tools, mention those as well.
We think you need these skills to ace Charity Administrator (SWSPDA) - DGA12021
Some tips for your application 🫡
Tailor Your Cover Letter: Make sure to customise your cover letter specifically for the Charity Administrator position. Highlight your relevant experience in administration, communication skills, and any previous work with charities or community organisations.
Showcase Relevant Skills: In your CV, emphasise your time management, IT proficiency, and problem-solving abilities. Provide examples of how you've successfully managed multiple tasks or used technology to improve efficiency in past roles.
Demonstrate Passion for the Cause: Express your enthusiasm for the mission of SWSPDA in both your cover letter and CV. Mention any personal connections to music education or community service that align with the charity's goals.
Proofread Your Application: Before submitting, carefully proofread your cover letter and CV for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for this role.
How to prepare for a job interview at Dumfries and Galloway Council
✨Showcase Your Communication Skills
As a Charity Administrator, you'll be the first point of contact for many. Make sure to demonstrate your excellent communication skills during the interview by speaking clearly and engagingly. Share examples of how you've effectively communicated with diverse groups in the past.
✨Demonstrate Time Management Abilities
This role requires juggling multiple tasks and priorities. Be prepared to discuss how you manage your time effectively. You could mention specific tools or techniques you use to stay organised and ensure deadlines are met.
✨Highlight Your IT Proficiency
Strong IT skills are essential for this position. Familiarise yourself with Microsoft Office applications, especially Outlook, Word, and Excel. During the interview, mention any relevant experience you have with these tools and how they helped you in previous roles.
✨Prepare for Problem-Solving Scenarios
The ability to think on your feet is crucial for a Charity Administrator. Prepare for potential problem-solving questions by thinking of past challenges you've faced and how you resolved them. This will show your proactive nature and initiative.
