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For Companies At a Glance
- Tasks: Support shipping and contracts management, handle customer orders, and ensure smooth logistics.
- Company: Join a dynamic small team near Reading focused on international shipping and contracts.
- Benefits: Enjoy flexible part-time hours and a competitive salary of up to £38k pro rata.
- Why this job: Gain valuable experience in a supportive environment while contributing to global operations.
- Qualifications: No specific qualifications required; just bring your enthusiasm and willingness to learn!
- Other info: Perfect for students seeking practical experience alongside their studies.
The predicted salary is between 22800 - 38000 £ per year.
My client is looking to recruit a Part-time Shipping and Contracts Support Executive to join its small team based near Reading.
LOCATION: Hurst, Near Reading
SALARY: up to £38k pro rata
HOURS: Part time working - 28 hours per week which are flexible
DUTIES OF THE SHIPPING AND CONTRACTS SUPPORT EXECUTIVE
- Handling of Contracts from receipt to completion involving: Management, Planning, Scheduling, Logistics for all Orders including Supply, Commissioning, Site Visits.
- Review & acceptance of Terms & Conditions, payment terms, delivery dates, technical spec, incoterms, penalty clauses, and raise Order Confirmation.
- Raise single or multiple purchase orders on Suppliers to cover customer requirements. Pass on terms & conditions, payment terms, delivery dates, technical spec, incoterms & penalty clauses.
- Enter orders onto the Computer System & produce order analysis reports. Update computer records at every stage as contract progresses. Produce reports to monitor and progress orders to meet monthly nett profit forecast. Use System Reminders to assist the process.
- Consistent and regular communication to ensure order is progressed to a successful and timely conclusion, including issue of advance payment invoice, approval of drawings to enable production to commence solving technical and commercial issues. Progress Supplier orders to pull together into one consolidated despatch to avoid extra shipping costs.
- Review and agree T & Cs & draft L/C with Customer. Progress to ensure last ship date is met and prepare all documentation and make presentation to the bank within the stringent timeline.
- Receive supplier pack list and prepare all despatch documentation including invoice, pack list, marking instructions to Supplier, Certificate of Origin, EUR1 & others. Obtain best freight quote and raise detailed purchase order on Freight Company. Pre advise shipment & eta to Area Sales Manager who will liaise with their customer.
- Chase in all QC & technical certificates and send to client after payment has been secured.
- As and when required raise SPIRE applications in the government portal.
- Liaison with internal and external offices with special emphasis on clear and concise communication.
- Archiving of dated files, Complete monthly online Training in a timely fashion etc.
Part-time Shipping and Contracts Support Executive in Reading employer: LOGISTICSRECRUIT UK LIMITED
Contact Detail:
LOGISTICSRECRUIT UK LIMITED Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part-time Shipping and Contracts Support Executive in Reading
✨Tip Number 1
Familiarise yourself with the shipping and logistics industry, especially the specific terms and conditions relevant to contracts. Understanding incoterms and penalty clauses will give you an edge in discussions during the interview.
✨Tip Number 2
Demonstrate your organisational skills by preparing examples of how you've managed multiple tasks or projects simultaneously. This role requires juggling various responsibilities, so showcasing your ability to prioritise will be crucial.
✨Tip Number 3
Brush up on your communication skills, as this position involves liaising with customers and suppliers regularly. Be ready to discuss how you've effectively communicated complex information in previous roles.
✨Tip Number 4
Research the company and its operations thoroughly. Knowing their products, services, and market position will help you tailor your responses and show genuine interest during the interview process.
We think you need these skills to ace Part-time Shipping and Contracts Support Executive in Reading
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key responsibilities and skills required for the Part-time Shipping and Contracts Support Executive position. Tailor your application to highlight relevant experiences that align with these duties.
Craft a Tailored CV: Ensure your CV is tailored specifically for this role. Emphasise your experience in shipping, contracts management, and any relevant administrative skills. Use keywords from the job description to make your CV stand out.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Highlight specific examples from your past work that demonstrate your ability to handle contracts, manage logistics, and communicate effectively with customers and suppliers.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for the role.
How to prepare for a job interview at LOGISTICSRECRUIT UK LIMITED
✨Understand the Role
Make sure you thoroughly understand the responsibilities of a Shipping and Contracts Support Executive. Familiarise yourself with terms like incoterms, Letters of Credit, and logistics management, as these will likely come up during the interview.
✨Showcase Your Communication Skills
Since the role involves liaising with customers and suppliers, be prepared to demonstrate your communication skills. Share examples from your past experiences where effective communication led to successful outcomes.
✨Prepare for Technical Questions
Expect questions related to contract management and logistics. Brush up on your knowledge of handling contracts, purchase orders, and shipping documentation to show that you're well-prepared for the technical aspects of the job.
✨Highlight Your Organisational Skills
This position requires managing multiple tasks simultaneously. Be ready to discuss how you prioritise tasks and manage your time effectively, especially in a part-time role with flexible hours.
